Strengthening Foundations for Improved Justice Service Delivery (Румыния - Тендер #71277778)

• Project ID

P178599

• Project Title

Strengthening Foundations for Improved Justice Service Delivery

• Country

Romania

• Notice No

OP00432161

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

CS-2-1-1

• Procurement Method

Quality And Cost-Based Selection

• Language of Notice

English

• Submission Deadline Date/Time

Mar 26, 2026 17:00

• Published Date

Mar 12, 2026

• CONTACT INFORMATION
• Organization/Department

Department for Implementation of Externally Financed Projects

• Name

Adriana-Victoria Gheorghiu

• Address

17 Apolodor street, 4th floor, room 1, Bucharest

• City

• Province/State

Romania

• Postal Code

• Country

Romania

• Phone

40371051212

• Email

adriana.gheorghiu@just.ro

• Website

www.just.ro

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – FIRMS SELECTION)

ROMANIA

COUNTRY: ROMANIA

Strengthening Foundations for Improved Justice Service Delivery Project

Loan No.: 9549–RO

Assignment Title: Consultancy Services for the Development of Romania"s Digital Justice Strategy

Reference No. CS-2-1-1

The Government of Romania has received financing from the World Bank toward the cost of the Strengthening Foundations for Improved Justice Service Delivery Project, and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) objectives are to develop an actionable, user-centric, evidence-based, and sustainable Digital Justice Strategy for Romania (for the 5 years period), aimed at enhancing the efficiency, accessibility, transparency, quality, and resilience of the justice system.

The consulting services (“the Services”) include:

Phase 1: Assessment and analysis

• Document review: In-depth review and synthesis of the Functional Review, the Justice Sector Readiness Assessment (pending availability), relevant national strategies such as the Justice system development strategy 2025-2029, EU policies, and existing TORs/project documents.
• International benchmarking: Analysis of digital justice strategies, tools, and outcomes in relevant EU countries (e.g., Austria, Estonia, Netherlands, UK) and at EU level, focusing on transferable solutions for Romania.
• Stakeholder mapping and consultation (Initial): Conduct structured interviews, focus groups, and potentially user research activities (e.g., user journey mapping workshops) with key stakeholders (judiciary leadership, court admin, prosecutors, training institutions, legal professionals, MoJ, other relevant ministries/agencies, IT departments, civil society, end-users/citizens) to validate baseline findings, gather in-depth requirements, identify operational pain points, explore initial solution ideas, and map stakeholder influence/interests.
• Gap analysis: Perform a detailed analysis identifying technological, procedural, legal, skills, infrastructure, security, interoperability, data governance gaps (e.g., data ownership, quality standards, sharing protocols), and user experience gaps between the current state and the desired future state, aligned with EU standards.

Phase 2: Strategy formulation

• Vision and objectives: Define, in collaboration with the above-mentioned justice stakeholders, the strategic vision, guiding principles, measurable objectives, and KPIs for the Digital Justice Strategy, ensuring alignment with Romania"s context and EU goals.
• Architecture and standards: Develop the high-level target digital architecture, a data governance model, technical standards, and interoperability guidelines, emphasizing security-by-design, privacy-by-design, openness, and reusability.
• Initiatives: Outline and prioritize key digital initiatives (e.g., unified electronic case management, e-filing, digital signatures, citizen portal, remote services, AI use cases, data analytics). This must include non-ICT activities such as development of evidence-based judicial management and policy-making, digital skills development. The strategy should look into harnessing AI to improve efficiency and efficacy of operation while ensuring that proposed AI use cases are aligned with the National AI strategy and the EU AI Act and assessment potential ethical issues such biases, transparency and fairness.
• Governance framework: Propose a detailed governance structure for implementation, monitoring, and evolution of the strategy.
• Stakeholder engagement: Organize and facilitate workshops with diverse stakeholder groups to present, discuss, and refine the draft strategic elements (vision, objectives, architecture, governance, key initiatives). Expected outcomes include prioritized initiatives, a refined governance model, and validated architectural principles.

Phase 3: Roadmap/Action plan development

• Implementation roadmap: Create a detailed, phased roadmap including specific actions, timelines, milestones, resource requirements, including human resources (as well as skills/capacity gaps), and financial estimates, dependencies, and owners for key initiatives.
• Associated frameworks: Develop plans for change management, training and capacity building, M&E.
• Legal recommendations: Identify and draft specific recommendations for legal and regulatory amendments to facilitate implementation of the Strategy.
• Funding strategy: Prepare a detailed cost estimation, analyze potential funding sources (National, EU, others), and propose a sustainable financial model addressing both investment and long-term operational costs.
• Stakeholder validation: Present the draft roadmap/Action plan and associated plans to key stakeholders (e.g., through further targeted workshops or focus groups) for feedback and validation.

Phase 4: Finalization and dissemination

• Integration and finalization: Incorporate stakeholder feedback from the validation phase and finalize the comprehensive Digital Justice Strategy document and the detailed Implementation Roadmap/Action plan with all associated frameworks. Support the Ministry of Justice in approval of the Strategy as a Government Decision (e.g. address opinions during public consultations etc.)

The Consultant should complete all these activities within a period of estimated 16 months after contract signing (including last 2 months for processing the last contractual payments). The estimated top budget is of 765,325 EURO (VAT included).

The detailed Terms of Reference (TOR) for the assignment are attached to this request for expressions of interest.

The Ministry of Justice - Department for Implementation of Externally Financed Projects (DIEFP) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are:

• Minimum 10 years of operation providing consulting services relevant to digital transformation for public sector institutions (national or international): 20 points
• Successful completion (evidenced by project descriptions, client references, outcomes) of at least 2 assignments involving national-level digital strategy development and/or implementation in the public sector: 25 points
• Out of these 2 assignments mentioned above, at least 1 assignment should preferably be for the justice sector or a comparable complex regulatory environment within the EU: 30 points
• Prior experience of successfully completed minimum 2 projects in the fields of IT &C for justice system or law enforcement system at Romanian level or other EU Member State level or EU institutions level represents an advantage: 10 points
• Prior experience of successfully completed minimum 1 project in the fields of AI or Digital transformation for justice system or law enforcement system at Romanian level or other EU Member State level or EU institutions level represents an advantage: 15 points

Key Experts will not be evaluated at the shortlisting stage.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the ”World Bank Procurement Regulations for IPF Borrowers”, dated November 2020 (Procurement Regulations) setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.

A Consultant will be selected in accordance with the Quality and Cost Based Selection method set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours (0900 to 1700 hours).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by March 26, 2026, 17:00 hours local time.

Ministry of Justice

Department for Implementation of Externally Financed Projects – DIEFP

Attn: Mrs. Adriana-Victoria Gheorghiu, Deputy Project Manager

Mr. Radu-Emil Șendroiu, Procurement Manager

17 Apolodor St, sector 5, 050741, Bucharest, Romania

Tel: +40 037 105 1212

Fax: +40 037 204 1092

E-mail: adriana.gheorghiu@just.ro; radu.sendroiu@just.ro

Web site: http://www.just.ro

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