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Reference Number
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12783417
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Procuring Entity
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SAN JUAN NATIONAL HIGH SCHOOL - SAN JOSE, SOUTHERN LEYTE
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Title
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EIM Innovation proposal Final CCTV_025712
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Area of Delivery
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Southern Leyte
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Printable Version
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Solicitation Number:
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CCTV2026
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Public Bidding
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Classification:
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Civil Works
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Category:
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Security Surveillance and Detection Equipment
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Approved Budget for the Contract:
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PHP 64,000.00
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Contract Duration:
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7 Day/s
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Client Agency:
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Contact Person:
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Christian Mundia
Procurement Officer
SAN JOSE
San Juan
Southern Leyte
Philippines 6611
63-935-0710349
303481@deped.gov.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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21/02/2026
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Last Updated / Time
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21/02/2026 12:00 AM
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Closing Date / Time
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04/03/2026 8:00 AM
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Description
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INNOVATION PROPOSAL
1. Proponent"s Profile
Name: DARIEL M. CISNEROS -T1
Office / School: SAN JUAN NATIONAL HIGH SCHOOL
Office Address: SAN JOSE, SAN JUAN, SOUTHERN LEYTE
Contact Number: 09684581691
DepEd Email Address: dariel.cisneros@deped.gov.ph
Il. Executive Summary
TITLE: Digital Fortress: Establishing a Comprehensive CCTV Network to Secure the Learning Environment and Ensure Child Protection.
Implementation of a proactive digital surveillance system across the entire campus vicinity to ensure the physical safety and welfare of all learners and
staff, serving as a reliable tool for real-time incident management, evidence collection, and strict adherence to Child Protection Policy (CPP)
mandates.
This proposal outlines the essential requirement for installing a campus-wide digital CCTV surveillance network to elevate security standards and fully
align with national mandates for child protection and safety. While SJNHS remains committed to its mission of providing excellent education, the current
lack of integrated surveillance infrastructure compromises our ability to proactively manage incidents and quickly verify the integrity of the learning
environment.
The Challenge: The absence of a comprehensive CCTV system limits the school"s capacity for:
Proactive Incident Management: Slow response times to fights, vandalism, theft, or unauthorized entry.
Child Protection Compliance: Difficulty in objectively investigating and resolving claims, especially those involving bullying or misconduct, lacking
necessary visual evidence.
The Solution (Digital Fortress Strategy): We propose a focused investment in a Smart Digital Surveillance Solution that will:
Secure Critical Areas: Establish 24/7 monitoring of all entry/exit points, hallways, vulnerable common areas, and high-value infrastructure (e.g., computer
labs, equipment storage).
Ensure Accountability: Provide an objective, time-stamped visual record for all activities, serving as critical evidence for compliance with the Child
Protection Policy (CPP) and administrative protocols.
Expected Impact: This intervention guarantees a secure environment that is conducive to learning. It will lead to faster incident resolution, reduced
vandalism costs, improved staff accountability, and the establishment of a Digital Fortress that protects the physical and emotional welfare of all
students and personnel.
Ill. Introduction
Context and Rationale
A. Institutional Context
San Juan National High School (SJNHS) is situated in the municipality of San Juan, Southern Leyte. As a vital educational pillar in the community, the
school serves a large and diverse student population, committing itself to the vision: "A safe, nurturing, and empowering environment that develops
globally competitive, morally upright, and self-sufficient citizens." The physical campus, with its dispersed buildings and multiple access points,
requires constant vigilance to maintain the "safe and nurturing" environment promised in its mission.
The school"s commitment to inclusivity, which welcomes all learners from the community, makes maintaining a secure physical space crucial. Any threat to
safety—whether it be internal bullying, external intrusion, or vandalism—directly undermines the learning process and violates the Child Protection
Policy (CPP), a cornerstone of DepEd governance.
B. Rationale for the Innovation
The current security framework at SJNHS relies heavily on limited personnel and fragmented monitoring, which is insufficient for the scale and complexity
of the campus. This lack of an integrated surveillance system creates several vulnerabilities that compromise security and accountability:
Ineffective Incident Management: Without real-time, comprehensive visual coverage, the response time to incidents (e.g., student misconduct, unauthorized
entry, or petty theft) is slow, often relying on subjective witness accounts. This limits the school"s capacity for Proactive Incident Management, leading
to prolonged investigations and unresolved issues.
Child Protection Risk: The absence of objective, verifiable evidence (visual records) makes the impartial investigation of serious matters, such as alleged
bullying or staff-student misconduct, extremely difficult. This inability to provide conclusive proof hinders full Child Protection Compliance and
jeopardizes due process.
Vulnerability of Assets: High-value learning resources (e.g., computer labs, EIM equipment) and essential school infrastructure remain exposed to vandalism
or theft outside of school hours, leading to significant financial losses and disruption of learning.
The Digital Fortress innovation directly addresses these systemic security gaps. By establishing a Comprehensive CCTV Network, SJNHS transitions from a
reactive security stance to a proactive one. This project is not merely an expense; it is a foundational investment in institutional accountability,
student safety, and the preservation of learning resources, ultimately reinforcing the school"s mission to provide a truly safe and empowering learning
environment.
Objectives Safety and Coverage Objective:
To successfully procure and install a comprehensive, centralized CCTV network providing 24/7 real-time surveillance coverage for all critical campus areas
(e.g., gates, common areas, high-value labs), thereby reducing reported incidents of theft and vandalism by at least 50% within the first six months of
operation.
Child Protection and Compliance Objective:
To establish a reliable system for evidence collection and retention that ensures 100% visual accountability in all formal investigations concerning
student misconduct or bullying, thereby strengthening adherence to the Child Protection Policy (CPP) and promoting a transparent disciplinary
process.
Institutional Efficiency Objective:
To implement standardized operating procedures for monitoring, data storage, and retrieval, ensuring that all security personnel and authorized
administrators can resolve campus incidents 75% faster than current manual reporting methods, optimizing resource management and emergency response
protocols.
Indicative Dates of Implementation
Target Professional Standard with
Specific Domain/ s, Strand/ s, and Indicator/ s: Teachers- refer to Philippine Professional Standards for Teachers
School Heads- refer to Philippine Professional Standards for School Heads
District Heads- refer to Philippine Professional Standards for Supervisors
RO/SDO- refer to the latest compendium
Participants" Profile:
Innovation Overview: The Digital Fortress innovation is a critical, security-focused project designed to transition San Juan National High School from a
reactive, personnel-dependent security model to a proactive, evidence-based digital surveillance framework.
This project involves the strategic planning, procurement, and installation of a comprehensive Closed-Circuit Television (CCTV) Network across the entire
campus vicinity. The system will utilize high-definition cameras, centralized monitoring, and secure data storage to achieve two primary objectives:
Physical Security and Deterrence: Establishing a 24/7 electronic presence that deters theft, vandalism, unauthorized entry, and major incidents,
particularly in high-traffic and vulnerable areas (e.g., gates, pathways, high-value laboratories).
Child Protection and Accountability: Providing objective, time-stamped visual evidence to ensure 100% accountability in investigating all claims of student
misconduct, bullying, or administrative complaints, thus upholding the school"s strict Child Protection Policy (CPP) mandates.
This infrastructure is a foundational investment that reinforces the school"s commitment to creating a learning environment that is verifiably safe,
transparent, and legally compliant.
Target Beneficiaries
The implementation of the Digital Fortress will directly and indirectly benefit the following stakeholders:
Primary Beneficiaries (Students and Personnel):
All SJNHS Learners (Grades 7-12): They benefit from a physically secure environment, reduced exposure to violence and bullying, and a clear process for
addressing security-related concerns under the CPP.
Teaching and Non-Teaching Staff: They benefit from objective evidence to support disciplinary actions and investigations, protection against unwarranted
accusations, and a safer workplace.
Secondary Beneficiaries (Institution and Community):
San Juan National High School (SJNHS) Administration: The school benefits from enhanced operational efficiency, reduced costs associated with vandalism and
theft, and documented compliance with safety regulations.
Parents and Guardians: They gain confidence in the school"s ability to provide a secure environment, knowing that their children are monitored and
protected by a robust system.
The Local Community and LGU: Benefits from a more stable and accountable public institution that contributes positively to overall public safety and
governance standards.
IV. Implementation Plan
This plan details the steps required to establish the fully compliant and functional Digital Fortress CCTV network at San Juan National High School over a
defined timeline.
Target Milestone Actions/Activity Expected Outputs Responsible Persons Support Needed from Timeline
Phase 1: Planning & Procurement
1.1 Needs Assessment Conduct a site survey to map all critical areas (gates, labs, hallways, canteen) requiring 24/7 coverage. Determine optimal camera
types (HD, night vision) and quantities. Detailed Camera Placement Plan; Hardware Specification List. Project Proponent, IT Coordinator, School Head Local
Security Consultant Month 1
1.2 Procurement Purchase all required equipment: HD cameras, Network Video Recorder (NVR), enterprise-grade storage drives, and Uninterruptible Power
Supply (UPS). Full inventory of secured CCTV hardware; Official Purchase Orders. School Head, Procurement Office LGU/Stakeholders (Funding) Months
1-2
1.3 Policy Development Draft the CCTV Usage and Retention Policy detailing who can access footage, storage periods, and compliance with the Child
Protection Policy (CPP). Approved CCTV Policy Manual; Privacy Notice Signage. School Head, Guidance Office Division Legal Office Month 2
Phase 2: Installation & Testing
2.1 Installation Professional installation of cameras, wiring, and centralization of the NVR/recording station in a secure, controlled room. Fully wired
campus network; Cameras mounted in tamper-proof casings. Licensed Technician Team, Project Proponent Maintenance Unit Month 3
2.2 System Testing and Audit Conduct comprehensive testing of network stability, remote access, data integrity (recording and retrieval), and system
resilience (UPS function). System Functional Report; Security Audit Checklist (100% Pass). IT Coordinator, Project Proponent School Head Month 4
Phase 3: Training & Activation
3.1 Policy Training Mandatory training for all security guards and authorized staff on system operations, data retrieval, and strict adherence to the CCTV
Usage Policy. Training Attendance Sheets; Policy Acknowledgment Forms. Project Proponent, School Head Resource Speaker (IT) Month 4
3.2 Full System Activation Officially activate the 24/7 monitoring system and commence the implementation of new Incident Management Protocols using visual
evidence. "Digital Fortress" Operational Status. School Head All Personnel Month 5 (Ongoing)
________________________________________
V. Fund Sources
This table outlines the funding required for the "Digital Fortress" project, assuming a comprehensive, high-quality digital surveillance network
installation.
Phase/Milestone Resources Needed Budget Estimate Approvals Needed Source of Fund
Phase 1: Planning & Procurement HD Cameras (25 units), NVR/Server, Enterprise Hard Drives, UPS, Installation Materials (Cables, Conduits) P94,900.00
School Head, Procurement Office Targeted LGU/Stakeholder Donation (Primary), MOOE Augmentation (Secondary)
Phase 2: Installation & Testing Licensed Technician Labor Fee, Certification/Testing Tools, Policy Printing P0.00 School Head, Maintenance Unit
LGU/Stakeholder Donation
Phase 3: Training & Maintenance IT Training Resource Speaker Fee, Annual Maintenance P0.00 School Head, IT Coordinator School MOOE
GRAND TOTAL PROJECT COST P94,900.00
________________________________________
VI. Risk Management Plan
This plan addresses the potential security, technical, and compliance risks inherent in operating a campus-wide surveillance system.
Potential Problems S (Seriousness) Likely Causes Probability Preventive Action Contingent Action Responsible Person(s) When will this action step be done?
Cost
1. Data Integrity Failure (Loss of crucial incident footage.) High Hard drive malfunction; Power fluctuations (lack of UPS); Lack of reliable data backup
procedures. High Procure enterprise-grade NVR storage with RAID redundancy. Install Uninterruptible Power Supply (UPS) for the recording station.
Immediately utilize redundant drive or switch to emergency cloud backup. Notify IT personnel for immediate hard drive replacement. IT Coordinator, Project
Proponent During Procurement and Installation (Month 1-3) P5,000.00 (Contingency)
2. CPP & Privacy Violation (Unauthorized access or misuse of recorded data.) High Lack of a formal access control policy; Insufficient training on data
handling protocols. Moderate Develop and Disseminate a strict CCTV Usage and Retention Policy that adheres to the Child Protection Policy (CPP). Restrict
physical and digital access to the NVR. Suspend access privileges for the violating personnel. Conduct an immediate audit and hold mandatory retraining
sessions for all authorized staff. School Head, Guidance Office Before System Activation (Month 2) P0.00 (Policy/Training)
3. Equipment Tampering/Vandalism (Physical damage to cameras or wiring.) Moderate Cameras are mounted in low, accessible areas; Lack of visible warning
signage. Moderate Install all cameras in tamper-proof casings at secure heights. Post highly visible "Area Under Surveillance" warning signs across campus.
Immediately replace damaged unit using the project"s contingency fund. Review preceding footage to identify and sanction perpetrators. Project Proponent,
Maintenance Unit Immediately Post-Installation (Month 3) P3,000.00 (Contingency)
4. Maintenance/Technical Downtime (System failure or poor image quality due to lack of upkeep.) Moderate No dedicated budget or person for technical
maintenance; Dust/weather damage to lenses. Moderate Allocate a minor annual budget for cleaning, focus adjustment, and routine diagnostics. Designate the
IT Coordinator as the system maintenance lead. Initiate a quick contract with a local technician for emergency repairs. Temporarily increase physical
patrols in affected areas. IT Coordinator, Maintenance Unit Quarterly (After Activation) P2,000.00 (Annual Maintenance)
VII. Monitoring and Evaluation (M&E)
This M&E plan ensures the project"s success is measured by its contribution to safety, compliance, and institutional efficiency.
Level of M and E Indicators Methods and Tools Data Sources Schedule of M and E Person/s Responsible User of M and E Data
Impact/Goal 50% reduction in documented cases of vandalism, theft, and physical altercations. Incident Report Analysis; Comparative Data Review (Pre- vs
Post-CCTV). School Incident Report Database; School Head"s Summary Report. Quarterly School Head, Guidance Office Division Office, LGU, Parents
Association
Outcome 100% of all formal disciplinary cases involving student misconduct are resolved with objective visual evidence. Review of Disciplinary Case Files;
Audit of footage retrieval logs. Guidance Office Case Files; CCTV Footage Access Log. Semi-Annually Guidance Office, Project Proponent School Head, Legal
Counsel (if needed)
Output 100% of all critical campus areas (gates, labs, common areas) are covered by functioning, monitored CCTV cameras. Physical Inspection Checklist;
System Uptime Report. Maintenance Log; CCTV System Physical Inspection Report. Monthly IT Coordinator, Project Proponent Security Personnel, Maintenance
Unit
Learning 100% of authorized staff are trained and compliant with the CCTV Usage and Retention Policy. Training Attendance Sheets; Post-Training Competency
Exam. Training Attendance Records; Policy Acknowledgment Forms. Annually and upon new hire School Head, IT Coordinator Policy Makers, Human Resources
Declaration:
I hereby declare the information provided in this application is true and correct and there have been no misleading statements, omission of any relevant
facts nor any misinterpretation made.
Program / Plan
Project Proponent
Signature
Date
Prepared by:
DARIEL M. CISNEROS
Program/ Plan/ Project Proponent/s
ALBERT T. GETES
Principal II
JEMAR B. VERTERA
HT-3/ Asst. Principal II OIC
Recommending Approval:
ISIDRO C. CATUBIG Edd, CESE
Assistant Schools Division Superintendent /Chairperson of the Review Committee
Approved
JOSILYN S. SOLANA, PhD, CESO V
Schools Division Superintendent
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Line Items
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Item No.
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Product/Service Name
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Description
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Quantity
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UOM
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Budget (PHP)
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1
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Junction Box
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Water Proof enclosure w/gasket 35x35
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6
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Piece
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200.00
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2
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Water Pipe
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1" Eco PVC Pipe hose
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500
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Meter
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19,000.00
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3
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Fittings
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1" Female adaptor for Eco PVC Pipe hose
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10
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Piece
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800.00
|
|
4
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Tape
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Heat resistant Flame retardant Harness tape 15mtrs/
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10
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Piece
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800.00
|
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5
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Cable Tie
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10" Nylon Cable Tie -Black
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5
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Pack
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700.00
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|
6
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Clamp
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PVC Clamp 1"
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350
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Piece
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2,100.00
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|
7
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GI Wire
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GI Wire #18
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2
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Kilo
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400.00
|
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8
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Screw
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Black screw 1"
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300
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Piece
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300.00
|
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9
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Tox with Screw
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Tox with screw 1"
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3
|
Box
|
520.00
|
|
10
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Clip
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Cable clip 10mm
|
14
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Pack
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700.00
|
|
11
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Nail
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Staple nail 1"
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10
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Piece
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650.00
|
|
12
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Fittings
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1" Coupling for Eco PVC Pipe hose
|
15
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Piece
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1,350.00
|
|
13
|
Panel
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MCB Panel Box 3way
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1
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Piece
|
300.00
|
|
14
|
Breaker
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MCB 2 pole circuit breaker 16 Amp
|
1
|
Piece
|
320.00
|
|
15
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Utility Box
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Surface type utility box
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2
|
Piece
|
130.00
|
|
16
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Outlet
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3 gang outlet
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2
|
Piece
|
340.00
|
|
17
|
Tape
|
Electrial Tape 3m -black
|
2
|
Piece
|
130.00
|
|
18
|
Paint
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Paint black
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2
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Liter
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500.00
|
|
19
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Brush
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Paint brush 2"
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2
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Piece
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90.00
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20
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Raceway
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Open slot Cable duct 1m 30x30
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15
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Piece
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2,450.00
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21
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Sealant
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Silicon Sealant for PVC-Clear
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3
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Piece
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1,020.00
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22
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Caulking
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Sealant Gun
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2
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Piece
|
700.00
|
|
23
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Cable wire
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Siames cable RG6 outdoor for CCTV
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1500
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Meter
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26,000.00
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|
24
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Drill
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Electric Drill Heavy Duty Bosch
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1
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Piece
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4,500.00
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|
|
Pre-bid Conference
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Date
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Time
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Venue
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23/02/2026
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8:00 AM
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SBM Office, san Juan National High School , San Jose, San Juan, Southern Leyte
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Created by
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Maria Flor Cataluña Andrade
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Date Created
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16/02/2026
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