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Reference Number
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12738016
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Procuring Entity
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BALATAS ELEMENTARY SCHOOL
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Title
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Procurement of Fish, Meat & Poultry (LOT3)
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Area of Delivery
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Camarines Sur
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Printable Version
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Solicitation Number:
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2026-01-005
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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Food Stuff
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Approved Budget for the Contract:
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PHP 57,100.00
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Delivery Period:
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7 Day/s
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Client Agency:
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Contact Person:
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MARICEL PECUNDO CONDENO
ADMINISTRATIVE OFFICER II
Zone 5, Balatas, Naga City
Naga City
Camarines Sur
Philippines 4400
63-238-2749
176506@deped.gov.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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05/02/2026
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Last Updated / Time
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05/02/2026 12:00 AM
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Closing Date / Time
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09/02/2026 8:00 AM
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Description
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BIDS AND AWARDS COMMITTEE
Request for Quotation for Goods and Services
Date: January 20, 2026
Quotation No. : 2026-01-005
Purchase Request No. : 2026-01-005
To: All Eligible Suppliers
Please quote your lowest price inclusive of VAT on the item/s listed below, subject to the Terms & Conditions of this Request for Quotation (RFQ) and
submit your quotation duly signed by you or your authorized representative in the return envelope not later than the prescribed period. Do not forget to
write the Quotation No./ Purchase Request (PR) No. in front of the envelope which you must seal, sign, and submit to Balatas Elementary School, Brgy.
Balatas, City of Naga.
For any clarification, you may contact us at cellphone no. 0912-116-1335 or email address at 176506@deped.gov.ph.
ROXANNE P. BATAS
BAC-Chairman
_____________________________________
Signature over Printed Name of Canvasser
TERMS & CONDITIONS
A. Submission of Requirements
1. All entries in the RFQ form must be accurate and legibly written. The RFQ and other requirements stated herein shall be submitted in a sealed envelope
to the Bids & Awards Committee (BAC) at DepEd Naga City Schools Division Office, Roxas Avenue Triangulo, Naga City.
2. Document requirements: (Suppliers who had contract/s with DepEd Naga previously and whose documents are still valid may no longer submit these)
a. Philgeps Registration
b. DTI/SEC Registration
c. Mayor’s Permit/Business Permit
d. Tax Clearance Certificate
e. PCAB License (for Infrastructure Projects)
B. Evaluation of Quotations
1. Quotation shall be compared and evaluated based on the following criteria:
a. Completeness of Submission
b. Compliance with Technical Specifications
c. Price (to be denominated in Philippine peso shall include all taxes, duties and/or levies payable).
2. Quotations exceeding the Approved Budget for the Contract shall be rejected.
3. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the BAC
shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular
06-2005.
C. Award
1. The Supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the BAC.
2. Prior to award, an Omnibus Sworn Statement must be submitted by the Supplier.
3. Once Purchase Order is awarded, the photocopy of bank account number of the Supplier’s Company must be submitted (preferably Land Bank, if
available)
D. Delivery
1. Delivery of goods shall be made within 7 calendar days from the date of the receipt of the Purchase Order or upon request by the buyer
2. The item/s shall be delivered according to the requirements specified in the Technical Specifications.
3. Deliverables shall be delivered to the DepEd Naga City Schools Division, City of Naga or wherever the Project Site is defined, cost to the account of
supplier. Risk and title pass from the supplier to the purchaser upon inspection, receipt and final acceptance of the goods at Project Site.
4. Upon the delivery of goods to the project site, the supplier shall notify the purchaser and present the following documents:
a. Original and 4 copies of the Supplier’s Invoice showing the goods description, quantity, unit price and total price.
b. Original and 4 copies of Delivery receipts
c. Original Statement of Accounts
d. Approved Purchase Order
e. Warranty Certificate
E. Instructions
1. Supplier shall be responsible for the source(s) of its Goods/Equipment and shall make the deliveries in accordance with the schedule and specifications
of the award or purchase order. Failure of the supplier to comply with this provision shall be a ground for cancellation of the award or purchase order
issued to the supplier.
2. Supplier shall pick-up the Purchase Order issued in its favor within three (3) calendar days from the date of receipt of notice. A telephone call, text
message, email or use of messaging app shall constitute an official notice to the Supplier. Thereafter, if the Purchase Order remains unclaimed, the
purchase shall be cancelled.
3. Supplier who accepted a Purchase Order but failed to deliver the required Goods within the time called for in the purchase order shall be disqualified
from participating in DepEd’s future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under RA 9184 and
it’s IRR against the supplier.
4. Rejected deliveries shall be construed as non-delivery and shall be replaced by the Supplier subject to liquidated damages for delayed deliveries.
5. All duties, excise taxes and revenue charges shall be paid by the Supplier.
6. All transactions are subject to withholding of creditable Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of
Internal Revenue.
7. All pages of the Request for Quotation shall be initialed by the bidder/supplier to ensure that terms and conditions were read and to protect the BAC
from any insinuation of tampering with the said documents.
F. Inspection
To confirm their conformity to the technical specifications all deliveries by supplier shall be subject to inspection and acceptance by the DepEd
Inspectorate team and the end-
G. Liquidated Damages
A penalty of one-tenth of the percent (0.001) of the total value of the undelivered goods shall be charged as liquidated damages for every day delay of the
delivery of the purchased goods. In case the total sum of liquidated damages reaches ten percent (10%) of the total contract price, the Procuring Entity
concerned may rescind the contract, without prejudice to other courses of action and remedies open to it.
H. Warranty
Warranty shall be for the period of six (6) months for supplies and materials and one year in case of equipment, reckoned from date of acceptance of the
goods at project site.
I. Payment
One hundred percent (100%) of the contract price shall be paid to the Supplier after acceptance of the goods at project site and submission of the required
supporting documents provided under letter D. Delivery mode of payment will be staggered
The Bids and Awards Committee:
After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you on the item/s at price noted in this RFQ.
The quotation shall be binding upon us for thirty (30) calendar days reckoned from the last day of submission indicated in the Submission Requirement. The
corresponding Award or Purchase Order shall be accepted by us within 3 days from notification by BES-BAC.
Approved Budget of the Contract for this project: P 57,100.00
ITEM NO.
ITEM DESCRIPTION
Procurement of Fish, Meat & Poultry
(LOT 3)
QTY
UNIT
ESTIMATED UNIT PRICE State COMPLY or NOT COMPLY
UNIT PRICE
TOTAL PRICE
1 Chicken 60 kilo 250.00
2 Chicken Egg 20 tray 300.00
3 Pork 50 kilo 380.00
4 Pork, ground 45 kilo 380.00
Please see attached amenities.
Note: Any interlineations, alteration/ erasures or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized
representative/s.
Supplier’s Company Name: _________________________________________________________________________________________
Philgeps Registration Number: _______________________________________________ TIN ______________________________
Address: ____________________________________________________________________________________________________________
Telephone/Cellphone Number: __________________________ Email: _______________________________________________
Supplier or Authorized Representative: _________________________________________________________________________
Signature over Printed Name: _________________________________________________ Date: _____________________________
Note: A Special Power of Attorney is required for the Authorized Representative
*************
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Created by
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MARICEL PECUNDO CONDENO
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Date Created
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22/01/2026
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