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Reference Number
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12650047
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Procuring Entity
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PHILIPPINE HEALTH INSURANCE CORPORATION - REGION V
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Title
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Procurement of 1 Lot for the Supply and Delivery of Other IT Supplies (PROV-2024-08-NP)
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Area of Delivery
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Albay
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Printable Version
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Solicitation Number:
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PROV-2025-08-NP
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Two Failed Biddings (Sec. 53.1)
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Classification:
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Goods
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Category:
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Information Technology Parts & Accessories & Perip
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Approved Budget for the Contract:
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PHP 463,804.25
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Delivery Period:
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30 Day/s
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Client Agency:
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Contact Person:
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Philia Joy Navarro Gaitana
Asst. to the Head, BAC Secretariat
alternate road
Legazpi city
Legazpi City
Albay
Philippines 4500
63-52-4815597
63-52-4815597
bac.pro5@philhealth.gov.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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06/12/2025
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Last Updated / Time
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06/12/2025 12:00 AM
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Closing Date / Time
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09/12/2025 9:00 AM
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Description
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REQUEST FOR QUOTATION
Philippine Health Insurance Corporation (PhilHealth) Regional Office V (PRO V) will undertake Procurement of 1 Lot for the Supply and Delivery of Other IT
Supplies through Negotiated Procurement under Two-Failed Bidding with Project Reference Number PROV-2025-08-NP, pursuant to the Annex H of the 2016 RIRR of
R.A. 6184 (Updated April 15, 2024). The Approved Budget for the Contract (ABC) for this project amounts to Four Hundred Sixty-Three Thousand Eight Hundred
Four Pesos & 25/100 only (₱463,804.25) which is taken from CY 2025 Corporate Operating Budget of PRO V.
In relation to this, PRO V, through the Bids and Awards Committee (BAC) invites you to submit your best offer for the above-mentioned Procurement Project.
The offer should not exceed the ABC.
The Technical Specifications, Schedule of Requirements, Checklist of the Technical and Financial Documents (with sample forms) for this project are
attached herewith as “Annex A”, “Annex B” and “Annex C”.
Kindly submit the financial proposal duly signed by you or your duly authorized representative, together with Technical and Financial Documents enumerated
in the Checklist to our BAC Secretariat at PhilHealth Regional Office V, 2nd Floor ANST Bldg. IV, Benny S. Imperial St., (Alternate Road), Legazpi City on
or before December 9, 2025, 9:00 am. The official time shall be based on the wall clock near the entrance of the 2nd Flr. of PhilHealth Regional Office V
building. Late proposals shall not be accepted.
The financial proposal as well as the documentary requirements should be in triplicate copies (grouped as original, copy 1 and copy 2) and enclosed in a
sealed and signed envelope with a label.
It shall be enclosed in one (1) mother envelope which contains two (2) envelopes.
The first envelope shall be labeled as “TECHNICAL COMPONENT” and shall contain another three (3) envelopes/folder. The first envelope/ folder shall be
labeled as the “ORIGINAL TECHNICAL COMPONENT”. The second envelope/folder shall be labeled as “COPY No. 1" – TECHNICAL COMPONENT” and the third
envelope/folder shall be labeled as “COPY No. 2"- TECHNICAL COMPONENT”.
The second envelope shall be labeled as “FINANCIAL COMPONENT” and shall contain another three (3) envelopes/folder. The first envelope/ folder shall be
labeled as the “ORIGINAL FINANCIAL COMPONENT”. The second envelope/folder shall be labeled as “COPY No. 1" – FINANCIAL COMPONENT” and the third
envelope/folder shall be labeled as “COPY No. 2"- FINANCIAL COMPONENT”.
All envelopes shall:
1. contain the name of the contract to be bid in capital letters;
2. bear the name, address, contact number and email address of the bidder;
3. be addressed to the Procuring Entity’s BAC in accordance with IB;
4. bear the specific identification of this bidding process indicated in the IB ; and
5. bear a warning “DO NOT OPEN BEFORE…” the date and time for the opening of bids.
The SEALED BID ENVELOPE will be opened on December 9, 2025, 9:30 am at PhilHealth Regional Office V Training Hall, Ground Floor ANST Bldg. IV, Benny S.
Imperial St., (Alternate Road), Legazpi City. Bids will be opened in the presence of the bidders’ representatives who choose to attend the opening.
In case you are able to comply all the legal, technical, financial and other documentary requirements, and your proposal came out to be the lowest, your
quotation will be declared as the Lowest Calculated and Responsive Quotation (LCRQ) and a Notice of Award will be issued to you.
The PhilHealth Regional Office V reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to
contract award, in accordance with the 2016 Revised IRR of RA No. 9184, without thereby incurring any liability to the affected bidder or bidders.
PhilHealth assumes no responsibility whatsoever to compensate or indemnify proponents for any expenses incurred in the preparation of the proposal.
For further information, kindly contact the BAC Secretariats named below from Mondays to Fridays at 8:00 a.m to 5:00 p.m:
PRO V BAC Secretariats: Ritchel C. Solibaga, Philia Joy N. Gaitana
Leo T. Ayen, Stephanie Grace V. Parado
Office Address: PhilHealth Regional Office V
ANST Bldg. IV, Benny S. Imperial St. (Alternate Road), Legazpi City, 4500
Tel No.: (052)820-5338 local 5329
Email Address: bacsec.pro5@philhealth.gov.ph
RONALD E. SANTELICES, M.D.
BAC Chairperson
PRO V Bids & Awards Committee
Section VI. Schedule of Requirements
[shall be submitted with the Bid]
The delivery schedule expressed as days/weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site.
Lot Description Qty Unit Distribution Delivered, Weeks/Months
1 Lot 1: Procurement of Other IT Supplies
1.1 Fuser Assembly for HP Laserjet Printer M601 (genuine) 2 unit All items shall be delivered at PhilHealth Regional Office V Delivery shall be at the
Regional Office of PRO V within Thirty (30) calendar days from receipt of the winning bidder of the Notice to Proceed. Strictly no partial delivery.
1.2 Fuser Assembly for HP Laserjet Printer M602 (genuine) 2 unit
1.3 Fuser Assembly for HP Laserjet Printer M604 (genuine) 3 unit
1.4 UTP Cable; At least CAT6 or latest, 305m, 1000FT Ethernet Cable 20 box
1.5 IT TOOLS: PSU tester 3 unit
1.6 Adaptor, HDMI to VGA 5 pc
1.7 HDMI Cable - 10 Meters 5 pc
1.8 Wire Moulding, Flat, 2 inches 146 pc
1.9 Wire Moulding, Flat, 3 inches 144 pc
1.10 RJ 45, Standard, for CAT6 612 pc
I hereby certify to comply and deliver all the above requirements.
_____________________ ___________________________ ____________
Name of Company/Bidder Signature over Printed Name of Date
Authorized Representative
Section VII. Technical Specifications
[shall be submitted with the Bid]
Item Specification Statement of Compliance
Bidders must state here either “Comply” or “Not Comply” against each of the individual parameters of each Specification stating the corresponding
performance parameter of the equipment offered. Statements of “Comply” or “Not Comply” must be supported by evidence in a Bidders Bid and
cross-referenced to that evidence. Evidence shall be in the form of manufacturer’s un-amended sales literature, unconditional statements of specification
and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is
subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the
Bidders statement of compliance or the supporting evidence that is found to be false either during Bid evaluation, post-qualification or the execution of
the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause 3.1(a.2) and/or
GCC Clause 2.1(a.2).
Item No. Details/Minimum Requirements COMPLIANCE (Comply/Not Comply)
Qty Unit Description
1 Lot 1: Procurement of Other IT Supplies
1.1 2 unit Fuser Assembly for HP Laserjet Printer M601 (genuine)
1.2 2 unit Fuser Assembly for HP Laserjet Printer M602 (genuine)
1.3 3 unit Fuser Assembly for HP Laserjet Printer M604 (genuine)
1.4 20 box UTP Cable; At least CAT6 or latest, 305m, 1000FT Ethernet Cable
1.5 3 unit IT TOOLS: PSU tester
1.6 5 pc Adaptor, HDMI to VGA
1.7 5 pc HDMI Cable - 10 Meters
1.8 146 pc Wire Moulding, Flat, 2 inches
1.9 144 pc Wire Moulding, Flat, 3 inches
1.10 612 pc RJ 45, Standard, for CAT6
I hereby certify to comply with all the above Technical Specifications
_____________________ ________________________ ____________
Name of Company/Bidder Signature over Printed Name of Date
Authorized Representative
Checklist of Technical and Financial Documents
I. TECHNICAL COMPONENT ENVELOPE
Class “A” Documents
Legal Documents
⬜ a.) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages);
Or
⬜ b.) Registration certificate from Securities and Exchange Commission (SEC), Department of Trade and Industry (DTI) for sole proprietorship, or
Cooperative Development Authority (CDA) for cooperatives or its equivalent document,
And
⬜ c.) Mayor’s or Business permit issued by the city or municipality where the principal place of business of the prospective bidder is located, or the
equivalent document for Exclusive Economic Zones or Areas;
And
⬜ d.) Tax clearance per E.O. No. 398, s. 2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR).
Technical Documents
⬜ e.) Conformity with the Schedule of Requirement/ Delivery Schedule; and
⬜ f.) Conformity with the Technical Specifications; and
⬜ g.) If applicable, Original Notarized Secretary’s Certificate in case of a corporation, partnership, or cooperative; or Original Special Power of
Attorney of all members of the joint venture giving full power and authority to its officer to do acts to represent the Bidder in all stages of the
procurement including the signing of contract as the case may be
Financial Documents
⬜ h.) Business/ Income Tax Return filed through the Electronic Filing and Payment System (EFPS) covering the period CY 2024 and filed through the EFPS;
and
⬜ i.) Latest Business Tax Return (Value Added Tax or Percentage Tax) filed through the Electronic Filing and Payment System (EFPS) covering the period
1st, 2nd and 3rd Quarter of CY 2025; and
Other Required Documents
⬜ j.) Proof of Payment/ Remittance of PhilHealth premium contributions of their employees from April to September 2025
II. FINANCIAL COMPONENT ENVELOPE
⬜ k.) Original of duly signed and accomplished Bid Form/ Financial Proposal; and
⬜ l.) Original of duly signed and accomplished Price Schedule(s)
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Created by
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Maria Rosario Carranza Serrano
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Date Created
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01/12/2025
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