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Reference Number
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12519802
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Procuring Entity
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CITY GOVERNMENT OF COTABATO
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Title
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Proposed Construction of the New City Civil Registrar (Phase 1) at Rosary Heights 10, Cotabato City
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Area of Delivery
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(Independent City)
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Printable Version
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Solicitation Number:
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CEO-2025-70
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Public Bidding
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Classification:
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Goods
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Category:
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Construction Materials and Supplies
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Approved Budget for the Contract:
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PHP 3,642,612.50
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Delivery Period:
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120 Day/s
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Client Agency:
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Contact Person:
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SCHERJAN MOOSA C. IBRAHIM
City General Services Officer
Office of the City General Services Officer,
People"s Palace, New City Hall, Cotabato City
Cotabato City
(Independent City)
Philippines 9600
63-064-5520864
63-064-4218969
scherjan_ibrahim@yahoo.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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06/12/2025
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Last Updated / Time
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06/12/2025 12:00 AM
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Closing Date / Time
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06/01/2026 1:30 PM
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Description
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Republic of the Philippines
BANGSAMORO AUTONOMOUS REGION IN MUSLIM MINDANAO
City Government of Cotabato
BIDS AND AWARDS COMMITTEE
Cotabato City
INVITATION TO BID FOR
PROPOSED CONSTRUCTION OF THE NEW CITY CIVIL REGISTRAR (PHASE 1)
AT ROSARY HEIGHTS 10, COTABATO CITY (Materials Only)
1) The City Government of Cotabato, through the General Fund intends to apply the sum of Three Million Six Hundred Forty Two Thousand Six Hundred Twelve
Pesos and Fifty Centavos.(₱ 3,642,612.50) being the Approved Budget for the Contract (ABC) to payments under the contract for the Proposed Construction
of the New City Civil Registrar (Phase 1) at rosary heights 10, Cotabato City. Bids received in excess of the ABC shall be automatically rejected at bid
opening.
2) The City Government of Cotabato now invites bids for Construction Materials6 using the Lowest Calculated and Responsive Bid. Delivery of the Goods is
required One Hundred Twenty (120) Calendar Days. Bidders should have completed, at least Three (3) Years from the date of submission and receipt of bids,
contracts similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to
Bidders.
3) Bidding will be conducted through competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the IRR of RA No.
12009.
i) Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or
outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant
similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.
ii) Bidding is open to all interested Bidders, whether local or foreign, subject to the conditions for eligibility provided in the IRR.
4) Interested Bidders may obtain further information from Office of the City General Services Officer and inspect the Bidding Documents at the address
given below from 8:00 AM to 5:00 PM.
5) A complete set of Bidding Documents may be acquired by interested Bidders on December 6 to January 6, 2026 from the address given below upon payment of
the applicable fee for the Bidding Documents, pursuant to the latest Guidelines issued by the GPPB, in the amount of Four Thousand Pesos (₱
4,000.00).
4 Approved Budget for the Contract (ABC) refers to the budget for the contract duly approved by the Head of the Procuring Entity (HoPE), within the
authorized amount in the General Appropriations Act (GAA), continuing, and automatic appropriations, or other authorized source of funds, in the case of
National Government Agencies (NGAs); the corporate operating budget approved by the governing Boards, pursuant to Executive Order (EO) No. 518, s. 1979,
entitled “Establishing a Procedure for the Preparation and Approval of the Operating Budgets of Government Owned or Controlled Corporations, in the case
of GOCCs, GFIs, and RA No. 8292, or the “Higher Education Modernization Act of 1997”, in the case of SUCs; and the budget for the contract approved by
the Sanggunian through an appropriation ordinance in the case of LGUs. For multi-year contracts, for which a Multi-Year Contractual Authority (MYCA) or an
equivalent document is required, the ABC shall be the total project cost reflected in the MYCA or equivalent document (Section 5(a), RA No. 12009);
5 Ibid.
6 A brief description of the type(s) of Goods should be provided, including quantities, location of project, and other information necessary to enable
potential Bidders to decide whether or not to respond to the invitation.
It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the
Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
The City Government of Cotabato will collect additional Local Tax of 1% of Total Contract Cost and Business Tax to the winning bidders.
6) The City Government of Cotabato will hold a Pre-Bid Conference on December 16, 2025 at the Office of the City General Services Officer, People’s
Palace, Cotabato City and/or through video conferencing via [insert website, application or technology to be used], which shall be open to prospective
Bidders.
7) Bids must be duly received by the Bids and Awards Committee (BAC) Secretariat through manual submission at the office address indicated below on or
before January 6, 2026, 1:30 PM. Late bids shall not be accepted.
8) All Bids must be accompanied by a Bid Security in any of the acceptable forms and in the amount stated in ITB Clause 16.1.
9) Bid opening shall be on January 6, 2026, 1:30 PM at Office of the City General Services Officer, People’s Palace, Cotabato City. Bids will be opened
in the presence of the Bidders’ representatives who choose to attend the activity.
10) The City Government of Cotabato reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time
prior to contract award in accordance with Section 70 of R.A. No. 12009, without incurring any liability to the affected Bidder or Bidders.
11) For further information, please refer to:
Engr. Scherjan Moosa C. Ibrahim
City General Services Officer
Office of the City General Services Officer
Office of the City General Services Officer, People’s Palace, Cotabato City
(064) 552-0864
schejan_ibrahim@yahoo.com
12) You may visit the following websites:
For downloading of Bidding Documents: [Indicate websites]
For electronic bid submission: [PhilGEPS website]
[Date of Issue]
(SGD)
GUIANODIN D. ABDILAH
Secretary to the City Mayor
BAC Chairperson
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Line Items
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Item No.
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Product/Service Name
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Description
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Quantity
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UOM
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Budget (PHP)
|
|
1
|
Sandpaper
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#120
|
40
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Sheet
|
98.00
|
|
2
|
GI TIE WIRE
|
#16
|
170
|
Jar
|
110.00
|
|
3
|
Nylon
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# 16
|
2
|
Roll
|
65.00
|
|
4
|
PPR Coupling
|
1/2"
|
20
|
Piece
|
50.00
|
|
5
|
PPR Elbow,
|
½”, 90 deg
|
10
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Piece
|
20.00
|
|
6
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PPR Elbow Female Adapter
|
90 deg
|
10
|
Piece
|
165.00
|
|
7
|
PPR Gate Valve
|
½”
|
10
|
Piece
|
495.00
|
|
8
|
PPR Tee
|
½”dia
|
10
|
Piece
|
25.00
|
|
9
|
PPR Pipe
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½”dia
|
20
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Piece
|
2,200.00
|
|
10
|
Blind Rivets
|
½”x1/8”
|
20
|
Box
|
320.00
|
|
11
|
Metal Drill Bit
|
1/8”dia
|
20
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Piece
|
95.00
|
|
12
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RSB
|
10mmdia x 6m Grd 40
|
753
|
Piece
|
195.00
|
|
13
|
DRB
|
12mmdia x 6m
|
767
|
Piece
|
295.00
|
|
14
|
RSB
|
16mmdia x 6m Grd 40
|
415
|
Piece
|
445.00
|
|
15
|
CW Nails
|
1-1/2”
|
8
|
Kilo
|
98.00
|
|
16
|
CW Nails
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2"
|
35
|
Kilo
|
95.00
|
|
17
|
CW Nails
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3"
|
267
|
Kilo
|
90.00
|
|
18
|
CW Nails
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4"
|
224
|
Kilo
|
90.00
|
|
19
|
CW Nails
|
4"
|
2
|
Kilo
|
95.00
|
|
20
|
Ordinary Plywood
|
4" x 8" x 1/2"
|
193
|
Piece
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740.00
|
|
21
|
Fiber Cement Board
|
3.5mm thk
|
85
|
Sheet
|
520.00
|
|
22
|
Fiber Tape
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2"
|
20
|
Piece
|
285.00
|
|
23
|
Masking tape
|
2"
|
28
|
Piece
|
120.00
|
|
24
|
Paint Brush
|
2"
|
16
|
Piece
|
188.00
|
|
25
|
Ruller Brush with tray
|
4"
|
16
|
Piece
|
95.00
|
|
26
|
Stainless Steel Pipe
|
2"Dia
|
12
|
Piece
|
2,200.00
|
|
27
|
Buffing Disc
|
4"
|
4
|
Piece
|
120.00
|
|
28
|
Clean-out
|
4"
|
10
|
Piece
|
188.00
|
|
29
|
Coupling
|
4"
|
20
|
Piece
|
95.00
|
|
30
|
Elbow
|
4" 45 deg.
|
20
|
Piece
|
185.00
|
|
31
|
Elbow
|
4" 90 deg.
|
20
|
Piece
|
185.00
|
|
32
|
Cutting Disc
|
4"
|
140
|
Piece
|
65.00
|
|
33
|
Diamond Cutting Disc
|
4"
|
20
|
Piece
|
550.00
|
|
34
|
P-Trap
|
4"
|
10
|
Piece
|
380.00
|
|
35
|
Wye
|
4"
|
10
|
Piece
|
280.00
|
|
36
|
PVC Pipe
|
4"Dia S-1000
|
15
|
Piece
|
1,100.00
|
|
37
|
Floor Drain
|
4" x 4"
|
3
|
Piece
|
140.00
|
|
38
|
Ceramic Tiles
|
600mm x 60mm
|
700
|
Piece
|
250.00
|
|
39
|
Roller Brush with tray
|
9"
|
16
|
Piece
|
220.00
|
|
40
|
Primer
|
Acrytex
|
36
|
Gallon
|
1,250.00
|
|
41
|
Reducer
|
Acrytex
|
11
|
Gallon
|
760.00
|
|
42
|
Buffing
|
Cloth
|
4
|
Piece
|
95.00
|
|
43
|
Flat Latex
|
white
|
24
|
Gallon
|
890.00
|
|
44
|
Semi-Gloss Latex
|
Colored
|
48
|
|
|
|
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