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Reference Number
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12422940
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Procuring Entity
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DEPARTMENT OF EDUCATION - GENERAL SANTOS CITY
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Title
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2025 - 10 - 257 Purchase of additional Pasteurized Milk for 21,679 SBFP Beneficiaries for SY 2025 - 2026
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Area of Delivery
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(Independent City)
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Printable Version
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Solicitation Number:
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DepEd GSC - 2025 - 121
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Community Participation (Sec. 53.12)
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Classification:
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Goods
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Category:
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Food Stuff
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Approved Budget for the Contract:
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PHP 5,463,108.00
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Delivery Period:
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30 Day/s
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Client Agency:
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Contact Person:
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Ofelia S. Panes
Administrative Officer IV - Records
Tiongson Street, Lagao
General Santos City
South Cotabato
Philippines 9500
63-083-3012953
63-083-5528907
ofelia.panes@deped.gov.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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29/10/2025
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Last Updated / Time
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29/10/2025 12:00 AM
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Closing Date / Time
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03/11/2025 1:00 AM
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Description
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Date: October 24, 2025
Quotation No.: 2025 - 10 - 257- Lot 1
(Company Name)
(Address)
Please quote your lowest price on the item/s listed below, subject to the General Conditions on the last
page, stating the shortest time if delivery and submit your quotation dulysigned by your representative
not later than ____________________________in the return envelope attached herewith.
MERVIE Y. SEBLOS, CESE
BAC CHAIRPERSON
NOTE:
1 PLS. PRINT ALL ENTRIES
2 DELIVERY PERIOD WITHIN___________________CALENDAR DAYS
3 WARRANTY SHALL BE FOR A PERIOD OF SIX(6) MOS. FOR SUPPLIES & MATERIALS, ONE(1) YR. FOR EQUIPMENT,
4 FROM THE DATE OF ACCEPTANCE BY THE PROCURING ENTITY
5 PRICE VALIDITY SHALL BE FOR A PERIOD OF _______________ CALENDAR DAYS
6 G-EPS REGISTRATION CERTIFICATE SHALL BE ATTACHED UPON SUBMISSION OF THE QUOTATION
7 BIDDERS SHALL SUBMIT ORIGINAL BROCHURES SHOWING CERTIFICATIONS OF THE PRODUCT BEING OFFERED
8 BIDDERS SHALL SUBMIT INDIVIDUAL BID PRICE.
ITEM NO. Item description unit quantity Approved Budget for the Contract Brand BID AMOUNT
Unit Cost Total Unit Cost Total
1 "Lot: Procurement of Pasteurized Milk for 13,314 SBFP Beneficiaries for SY 2025-2026
(NP - Community Participation)
As per NDA Certification
Alloted for the following Drop Off Points:
*Datu Dumagkal ES
*Katangawan CES
*Lagao CES
*H. Bayan CES
*Bula CES
*Dad. East ES
*Dad. South CES
*Dad. West CES
*Pedro Acharon Sr. CES
*Saavedra Saway CES
*Balunto ES
*Romana C. Acharon CES
*Conel CES
*New Mabuhay ES
*Dad. Heights ES
*P. Kindat ES
*Saludin Anas ES" lot 1
200ml Pasteurized Milk (Plain Milk Flavor) sachet 159,768.00 21.00 3,355,128.00
"General Specifications:
Type of Food: Pasteurized
Milk
Serving Size: 200ml
Flavor: Plain Flavor
Estimated Cost: Maximum of 21.00 per pack
Quality: Milk should be received in good
condition, Not expired, no signs
of spoilage, not curdled, Not slimy,
and no sour smell. It should be
delivered frozen or with ice."
"Packaging:
• Individually packed in food-grade polyethylene pouches
or High-Density Polyethylene (HDPE)
and Polyethylene Terephthalate (PET) bottles.
• Should indicate the Batch and Lot numbers
• The packaging must clearly and readably indicate
the manufacturing date and the expiration date
• If possible, there must be an imprinted sign per pack which indicates “NOT FOR SALE”
Expiration: The expiration date should be at least 5 days from the date of the delivery."
"Nutritional Content:
Particulars Minimum Amount per Serving
• Energy Greater than or equal to 140 kcal
• Protein Not less than 4g
• Fat Less than or equal to 7g
• Saturated Fat Less than or equal to 4g
• Carbohydrates Not less than 15g amd mpt greater than 27g
• Sugar Not less than 15g amd mpt greater than 27g
• Calcium Not less than 220mg and not greater than 480mg
*Energy, Protein, Carbohydrates and Fats must be expressed in or rounded off to whole numbers, but not in any way lower than the minimum amount as stated
above."
"Delivery Schedule: To be supplied by the End-User
Drop Off Points: To be supplied by the End-User
Provide Samples for Sensory Evaluation and Acceptability Test"
"Eligibility Requirements Organized Community or Social Groups
Legal Requirements
a. Certificate of Registration from the DTI, SEC, CDA, DA, Department of Labor and Employment, NCIP
b. A sworn affidavit (Appendix ""1"") executed by the head"
"Technical Requirements
c. Statement of all its completed contracts similar to the Community-based Projects to be bid
The End-user"s acceptance or official receipt(s) or sales invoice issued for the completed contracts shall be attached to the statement as proof
thereof.
d. Photocopy or scanned copy of the bank book with complete bank account information; or a proof that it maintains books of accounts such as cash receipts
journal, cash disbursement journal, general journal, and general ledger
For Organized CSG that has participated in any government Community-based Project for the past two (2) years:"
"e. Latest Income Tax Return (ITR) for the preceding Tax Year or for new establishments, the most recent quarter"s ITR or Business Tax Return ; and
f. Updated Audited Financial Statement (AFS), which should not be earlier than two (2) years from the date of bid submission. The AFS shall be stamped
received by the Bureau of Internal Revenue (BIR)"
***** nothing follows *****
GRAND TOTAL 3,355,128.00
Brand and Model :
Delivery Period :
Warranty :
Price Validity :
DepEd Division of General Santos City
Name of the Procuring Entity
After having carefully read and accepted your General Conditions, I/ We quote you on the item at prices noted above.
REFERENCE Printed Named/Signature
PR # 2025 - 10 - 257- Lot 1
DATE October 24, 2025 Tel. No./Cellphone No. email address
DepEd-GSC/BACSec/Michael Date
PHILGEPS REF. No. Closing Date: 8:00:00 am
Date: October 24, 2025
Quotation No.: 2025 - 10 - 257 - Lot 2
(Company Name)
(Address)
Please quote your lowest price on the item/s listed below, subject to the General Conditions on the last
page, stating the shortest time if delivery and submit your quotation dulysigned by your representative
not later than ____________________________in the return envelope attached herewith.
MERVIE Y. SEBLOS, CESE
BAC CHAIRPERSON
NOTE:
1 PLS. PRINT ALL ENTRIES
2 DELIVERY PERIOD WITHIN___________________CALENDAR DAYS
3 WARRANTY SHALL BE FOR A PERIOD OF SIX(6) MOS. FOR SUPPLIES & MATERIALS, ONE(1) YR. FOR EQUIPMENT,
4 FROM THE DATE OF ACCEPTANCE BY THE PROCURING ENTITY
5 PRICE VALIDITY SHALL BE FOR A PERIOD OF _______________ CALENDAR DAYS
6 G-EPS REGISTRATION CERTIFICATE SHALL BE ATTACHED UPON SUBMISSION OF THE QUOTATION
7 BIDDERS SHALL SUBMIT ORIGINAL BROCHURES SHOWING CERTIFICATIONS OF THE PRODUCT BEING OFFERED
8 BIDDERS SHALL SUBMIT INDIVIDUAL BID PRICE.
ITEM NO. Item description unit quantity Approved Budget for the Contract Brand BID AMOUNT
Unit Cost Total Unit Cost Total
1 "Lot: Procurement of Pasteurized Milk for 8,365 SBFP Beneficiaries for SY 2025-2026
(NP - Community Participation)
As per NDA Certification
Alloted for the following Drop Off Points:
*New Society CES
*Lanton ES
*Conel CES
*New Mabuhay ES
*Dad. Heights ES
*P. Kindat ES
*Saludin Anas ES
*Fatima CES
*Bia-O ES
*H.N Cahilsot ES
* New Society CES
*Lanton ES" lot 1
200ml Pasteurized Milk (Plain Milk Flavor) sachet 100,380.00 21.00 2,107,980.00
"General Specifications:
Type of Food: Pasteurized
Milk
Serving Size: 200ml
Flavor: Plain Flavor
Estimated Cost: Maximum of 21.00 per pack
Quality: Milk should be received in good
condition, Not expired, no signs
of spoilage, not curdled, Not slimy,
and no sour smell. It should be
delivered frozen or with ice."
"Packaging:
• Individually packed in food-grade polyethylene pouches
or High-Density Polyethylene (HDPE)
and Polyethylene Terephthalate (PET) bottles.
• Should indicate the Batch and Lot numbers
• The packaging must clearly and readably indicate
the manufacturing date and the expiration date
• If possible, there must be an imprinted sign per pack which indicates “NOT FOR SALE”
Expiration: The expiration date should be at least 5 days from the date of the delivery."
"Nutritional Content:
Particulars Minimum Amount per Serving
• Energy Greater than or equal to 140 kcal
• Protein Not less than 4g
• Fat Less than or equal to 7g
• Saturated Fat Less than or equal to 4g
• Carbohydrates Not less than 15g amd mpt greater than 27g
• Sugar Not less than 15g amd mpt greater than 27g
• Calcium Not less than 220mg and not greater than 480mg
*Energy, Protein, Carbohydrates and Fats must be expressed in or rounded off to whole numbers, but not in any way lower than the minimum amount as stated
above."
"Delivery Schedule: To be supplied by the End-User
Drop Off Points: To be supplied by the End-User
Provide Samples for Sensory Evaluation and Acceptability Test"
"Eligibility Requirements Organized Community or Social Groups
Legal Requirements
a. Certificate of Registration from the DTI, SEC, CDA, DA, Department of Labor and Employment, NCIP
b. A sworn affidavit (Appendix ""1"") executed by the head"
"Technical Requirements
c. Statement of all its completed contracts similar to the Community-based Projects to be bid
The End-user"s acceptance or official receipt(s) or sales invoice issued for the completed contracts shall be attached to the statement as proof
thereof.
d. Photocopy or scanned copy of the bank book with complete bank account information; or a proof that it maintains books of accounts such as cash receipts
journal, cash disbursement journal, general journal, and general ledger
For Organized CSG that has participated in any government Community-based Project for the past two (2) years:"
"e. Latest Income Tax Return (ITR) for the preceding Tax Year or for new establishments, the most recent quarter"s ITR or Business Tax Return ; and
f. Updated Audited Financial Statement (AFS), which should not be earlier than two (2) years from the date of bid submission. The AFS shall be stamped
received by the Bureau of Internal Revenue (BIR)"
***** nothing follows *****
GRAND TOTAL 2,107,980.00
Brand and Model :
Delivery Period :
Warranty :
Price Validity :
DepEd Division of General Santos City
Name of the Procuring Entity
After having carefully read and accepted your General Conditions, I/ We quote you on the item at prices noted above.
REFERENCE Printed Named/Signature
PR # 2025 - 10 - 257 - Lot 2
DATE October 24, 2025 Tel. No./Cellphone No. email address
DepEd-GSC/BACSec/Michael Date
PHILGEPS REF. No. Closing Date: 8:00:00 am
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Created by
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Ofelia S. Panes
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Date Created
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23/09/2025
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