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Reference Number
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12481424
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Procuring Entity
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TURDA ELEMENTARY SCHOOL
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Title
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SUPPLY AND DELIVERY OF SCHOOL/OFFICE SUPPLIES & SEMI-EXPENDABLE EQUIPMENT
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Area of Delivery
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Palawan
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Printable Version
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Solicitation Number:
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2025-03-01
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Shopping - Ordinary/Regular Office Supplies & Equipment (Sec. 52.1.b)
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Classification:
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Goods
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Category:
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Office Supplies and Devices
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Approved Budget for the Contract:
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PHP 116,040.00
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Delivery Period:
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7 Day/s
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Client Agency:
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Contact Person:
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RAMIL CANIANIDO GRENCIO
PRINCIPAL 1
Turda
Coron
Palawan
Philippines 5316
63-905-7333898
ramil.grencio@deped.gov.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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23/10/2025
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Last Updated / Time
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23/10/2025 12:00 AM
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Closing Date / Time
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29/10/2025 8:00 AM
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Description
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LOT 1
1 Pcs Expandable plastic Envelope Long 30
2 reams White Folder Long 2
3 reams Bondpaper Long, 70 gsm 70
4 reams Bondpaper A4, 70 gsm 70
5 pcs Transparent tape big 30
6 pcs Expandable folder long 30
7 pcs Plastic envelop short 100
8 pcs Stapler big with remover #35 15
9 bots Epson ink Black 003 30
10 bots Epson ink Magenta 003 15
11 bots Epson ink Cyan 003 15
12 bots Epson ink Yellow 003 15
13 pcs File Box 14
14 reams Laminating Film A4 2
Lot 2
1 unit SMART TV 43" 1
"Specifications:
*Display Specifications*
- Display Resolution: Full HD (1080p)¹
- Display Size: 43 inches
*Power and Connectivity*
- Power Consumption: 60 watts²
- Power Input: 220 Volts AC
- Available Connections: VGA, HDMI, AV, and Audio Output (3.5mm)
*Smart TV Features*
- Operating System: Android 12³ ⁴
- Integrated Apps: Netflix, Youtube, Chromecast
*Other Features*
- LED TV Features: USB 2 x 2"
2 unit Printer L3210 1
"Key Specifications:
Type: Ink tank printer, all-in-one (print, scan, copy)
Connectivity: USB 2.0,
Print Resolution: 5760 x 1440 dpi
Print Speed (draft mode): Up to 33 ppm (black), 15 ppm (color)
Scan Resolution: 1200 x 2400 dpi (optical)
Scan Speed: Up to 11 seconds (black), 28 seconds (color) (flatbed)
Mobile & Cloud Solutions: Epson iPrint, Epson Email Print, Remote Print Driver, Epson Smart Panel
Ink Bottles: High-yield ink bottles, including black (4,500 pages) and color (7,500 pages)
Paper Handling: 100-sheet input capacity
Operating Systems: Windows XP / XP Professional / Vista / 7 / 8 / 8.1 / 10, Mac OS X 10.6.8 or later
Dimensions: 375 x 347 x 179 mm (W x D x H)
Weight: 3.9 kg "
3 unit Laminating Machine A3 1
"Entry Width: 12, Max Temp 0 - 200 C,
Max Lam. Thickness: 250Mic,
Power: 500W,Measure: 25X53X12Cm, -Weight: 7Kg, Additional
A3, Long, A4, To Small Size"
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Line Items
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Item No.
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Product/Service Name
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Description
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Quantity
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UOM
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Budget (PHP)
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1
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LOT 1& 2
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SUPPLY AND DELIVERY OF SCHOOL/OFFICE SUPPLIES & SEMI-EXPENDABLE EQUIPMENT
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441
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Piece
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116,040.00
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Other Information
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II. Terms and Conditions
A. Submission of Requirements
"1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee
(BAC) at Turda Elementary School."
2. Supplier shall submit the following requirements:
"a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must be
accomplished by supplier."
3. For submission prior to Award
a. 1) Valid Mayor’s Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate.
" Bidder’s failure to submit such documents within three (3) calendar days from receipt by the bidder of
notice shall be ground for disqualification."
B. Award
"The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after
evaluation by the BAC. "
C. Delivery
"1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. To ensure the
quality of vegetables, fish, poultry, meat products and other perishables, delivery shall be made on a staggered
basis : One time delivery of office supplies and semi-expendable equipment."
"2. Deliverables shall be delivered to the ___Turda Elementary School, Turda Coron, Palawan hereto defined
as Project Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser upon
receipt and final acceptance of the Goods at Project Site."
3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the following documents to the Purchaser:
i. Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price.
ii. Original and 4 copies of Delivery Receipts
iii. Original Statement of Accounts
iv. Approved Purchaser Order
v. Warranty Certificate, if applicable.
"For the purpose of these conditions, Purchaser’s representative at the Project Site is ALMA M. JAVIER/BAC
Chairperson."
D. Evaluation of Quotations
Quotations shall be compared and evaluated on the basis of the following criteria:
1. Completeness of Submission
2. Compliance with Technical Specifications
3. Price
E. Instructions
"1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in
accordance with the schedule, and specifications of the award or purchase order. Failure of the supplier to comply
with this provision shall be ground for cancellation of the award or purchase order issued to the supplier."
Request for Quotation No.10-__-___
"2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt
of notice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier.
Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in the
delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or
submitting substitute quotation(s) or item(s)."
"3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in
the purchase order shall be disqualified from participating in DepED or any of DepED units’ future procurement
activities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its
IRR-A against the supplier."
4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed
deliveries.
5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.
"6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of
the imported equipment purchased shall be submitted by the supplier to the Department of Education."
"7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per
revenue regulation(s) of the Bureau of Internal Revenue."
F. Packing
The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration during transit to the Project Site. Goods shall
be packed in appropriate containers with label identifying the content and quantity per package with the name of the Purchaser and marked “Not for Sale
– Government Property”
"Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lot
number, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6)
License to operate number, if applicable."
G. Inspection
"1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and
the end-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the
account of suppliers."
"2. For the purpose of this condition, Purchaser’s representative at Project Site is ALMA M. JAVIER/BAC
Chairperson."
H. Liquidated Damages
"A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged as
liquidated damages for every day of delay of the delivery of the purchased Goods."
I. Warranty
"Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipment
reckoned from date of acceptance of the Goods at Project Site."
J. Payment
"One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods at
Project Site and submission of the documents provided under C. Delivery."
"After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you
on the item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days
reckoned from last day of submission indicated in the Submission Requirements. The corresponding Award on
Purchase Order shall be accepted by us at any time before expiration of this period."
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Created by
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RAMIL CANIANIDO GRENCIO
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Date Created
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13/10/2025
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