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Reference Number
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12481640
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Procuring Entity
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CITY OF BAYAWAN, NEGROS ORIENTAL
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Title
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Supply and Delivery of Materials and Supplies for Charter Celebration and Competitions for Charter Day Celebration - SVP 25-B-0367
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Area of Delivery
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Negros Occidental
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Printable Version
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Solicitation Number:
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SVP 25-B-0367
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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Construction Materials and Supplies
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Approved Budget for the Contract:
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PHP 114,760.00
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Delivery Period:
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30 Day/s
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Client Agency:
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Contact Person:
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Jocelyn Diaz Sagang
Administrative Assistant I
Bayawan City
Bayawan City
Negros Oriental
Philippines 6221
63-35-5310020 Ext.202
63-35-4300439
bac.bayawan@gmail.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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18/10/2025
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Last Updated / Time
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18/10/2025 12:00 AM
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Closing Date / Time
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21/10/2025 1:00 AM
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Description
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"Republic of the Philippines
Province of Negros Oriental
City of Bayawan"
BIDS AND AWARDS COMMITTEE
"(035) 531-0020 local 202
(035) 430-0439 (telefax)
email: bac.bayawan@gmail.com
http://www.bayawancity.gov.ph"
REQUEST FOR QUOTATION
RFQ No. SVP 25-B-0367 Date October 10, 2025
PR REFERENCE 100-25-09-088 PhilGeps Reference No.
END-USER CATIPO Closing Date October 17, 2025@5:00pm
October 21, 2025@9:00am
Bid Opening October 21, 2025@9:00pm
"Designated Places of Submission (Bid Box
Designated Locations)" 1. BAC Office, Cabcabon, Bayawan City
2. Bayawan City Liaison Office (3rd Fl., Convention Hall, Daro, Dgte. City)
NOTE: PLEASE ATTACH THE FOLLOWING DOCUMENTARY REQUIREMENTS TOGETHER WITH THIS RFQ:
1. Mayor"s / Business Permit
2. PhilGeps Registration No:
a. Philgeps Red Membership (for SVP, Shopping, Highly Technical Consultants )
b. Certificate of PhilGeps Registration (Platinum Membership) (NP- Two Failed Bidding)
3. Omnibus Sworn Statement
Name of Business:
Address:
Name of Store:
Business Permit No.:
Tax Identification No.:
PhilGEPS Reg. No.:
The Local Government Unit of Bayawan City, through its Bids and Awards Committee, intends to procure goods/services as enumerated in the Proposal Form.
Please submit your quotations/proposals duly signed by you or your duly authorized representative not later than the closing date for the item(s)
described, subject to the Terms and Conditions provided at the back portion of this Request for Quotation (RFQ). The basis of evaluation for this RFQ is:
⬜ by LOT ⬜ by ITEM Quotations may be submitted manually, or through facsimile or email at the address and contact numbers indicated below. For any
clarification, please contact the BAC Secretariat at telephone number (035) 430-0281 Local 1210/1212 or email address at bac.bayawan@gmail.com.
VIRGINIA D. SADIASA
BAC Chairperson
ACKNOWLEDGEMENT RECEIPT
I/we hereby acknowledge receipt of this Request for Quotation (RFQ), and hereby agree to the Terms and Conditions set therein. We assume responsibility to
deliver/submit our proposal on or before the closing date and time at the designated bid boxes; otherwise, LGU Bayawan City can consider us not interested
to quote.
(Signature over Printed Name / Date)
TERMS AND CONDITIONS
1 Bidders shall provide correct and accurate information required in this form. Errors in price quotation shall be exclusively the supplier’s
responsibility. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by you or any of your duly authorized
representative/s.
2 Price quotation/s, to be denominated in Philippine peso shall include all taxes, duties, and/or levies payable. All prices offered must be valid for a
period of thirty (30) calendar days from the date of submission.
3 Quotations exceeding the Approved Budget for the Contract (ABC) shall be rejected.
4 Indicate in the proposal the brand, model and technical specifications of the items quoted; otherwise, the bid will be rejected. Specifying the country
of origin, the terms “generic”, “original”, and the like are not considered brand names. Indicate No Brand if the item quoted is generally
unbranded.
5 Alternative Bids shall be rejected outright. For this purpose, alternative bid is an offer made by a Bidder in addition or as a substitute to its
original bid which may be included as part of its original bid or submitted separately therewith for purposes of bidding. A Bid with Options is considered
an alternative bid regardless of whether said Bid proposal is contained in a single envelope or submitted in two (2) or more separate bid envelopes.
6 Award will be made to the Lowest Calculated and Responsive Bid (LCRB) – the bid determined, after post-qualification, as complying to the eligibility
and bid requirements.
7 BREAKING OF TIES. A non-discretionary method of breaking ties will be used, i.e. tossing of coin (for two bidders) or draw lots (for three or more
bidders).
8 The City of Bayawan reserves the right not to award any contract to a bidder having a pending and overdue delivery obligation to the City and defaulted
the prescribed delivery period in previous award/s from the City of Bayawan.
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The prescribed DELIVERY PERIOD is within THIRTY (30) CALENDAR DAYS, unless explicitly indicated in the proposal. Extension of delivery period, if granted,
shall in no case exceed the original delivery term. Unless otherwise stated, the default place of delivery is F.O.B. Bayawan City Warehouse, Cabcabon,
Bayawan City.
10 Supplier/s must deliver the items awarded within the period specified in the Purchase Order. Purchase Order issued shall automatically be cancelled if
no delivery is made after thirty (30) calendar days after receipt thereof, without prejudice to legal courses of action (e.g. imposition of liquidated
damages, suspension and blacklisting) provided in Republic Act 9184 and its IRR. The rescinded contract may be re-awarded to the next lowest calculated and
responsive bidder.
11 WARRANTY. To assure that manufacturing defects are corrected by supplier, a warranty security shall be required for a minimum of three (3) months for
Expendable Supplies, and one (1) year in the case of Non-expendable Supplies. The obligation shall be covered by retention money(1%) of the contract price
and shall be released only after the lapse of the warranty period or in the case of Expendable Supplies, after consumption thereof: Provided, however, That
the supplies delivered are free from patent and latent defects and all the conditions imposed under the contract have been fully met.
RFQ PROPOSAL FORM
RFQ Reference: SVP 25-B-0367
Total ABC: Php 114,760.00
After having carefully read and accepted the Terms and Conditions, I/ we submit our quotation for the item(s) as follows:
ITEM NO. DESCRIPTION QTY UNIT OF ISSUE APPROVED BUDGET FOR THE CONTRACT ( UNIT COST PER LINE ITEM ) OFFER
Compliance with Technical Specifications (please check) REMARKS (Indicate the PRICE, BRAND/MODEL and SPECIFICATIONS. Attach brochure if available.)
YES NO UNIT COST TOTAL COST Brand/Model and Technical Specifications
Purpose : Supply and Delivery of Materials and Supplies for Charter Celebration and Competitions for Charter Day Celebration
LOT. I CARPENTRY TOOLS AND SUPPLIES
1 BLADE, Hacksaw, 12mm x 300mm, 18TPI, (Excellent Quality) 6 piece 70.00 [ ] [ ]
2 TIE WIRE, #16 6 kilo 100.00 [ ] [ ]
3 TIE WIRE, #8 100 kilo 90.00 [ ] [ ]
4 TIE WIRE, #18 50 kilo 80.00 [ ] [ ]
LOT. II CONSTRUCTION SUPPLIES AND MATERIALS
5 STEEL MATTING, 50mm x 50mm eyehole 1.8m width 3.5mm wire dia (6m/roll) 35 roll 2,200.00 [ ] [ ]
Width: 1.2m
6 WELDING ROD, ROD/Electrode, Welding, E6013, 1/8" (bx)) (Matchless Quality, ISO 9001, 2000 Certified, 20 Kg/Box) 4 box 1,890.00 [ ] [ ]
LOT. III NON-PERISHABLE
7 CANDY AND CHOCOLATES, Assorted (50 pcs per pack) 95 pack 70.00 [ ] [ ]
LOT. IV OTHER SUPPLIES
8 FLOWERS, Round (Assorted) 15 set 390.00 [ ] [ ]
9 GRINDING DISC, WHEEL STONE 5"/125MMX6MMX22MM-ISO 9001 QUALITY (100404130-009-3470) 40 piece 92.00 [ ] [ ]
***Nothing Follows***
( SUPPLIER MUST PROVIDE COMPLETE DATA FOR THE INFORMATION REQUIRED BELOW )
Delivery Period Warranty
Place of Delivery
Signature over Printed Name Designation
Name of Business
Address
Telephone/Mobile/Fax No
Email Address
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Created by
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Jocelyn Diaz Sagang
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Date Created
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13/10/2025
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