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Reference Number
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12256369
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Procuring Entity
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STA. CRUZ NATIONAL HIGH SCHOOL - LIPAY HIGH SCHOOL
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Title
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PROCUREMENT OF VARIOUS OFFICE SUPPLIES
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Area of Delivery
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Zambales
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Printable Version
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Solicitation Number:
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2025-07-030
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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Office Supplies and Devices
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Approved Budget for the Contract:
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PHP 112,000.00
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Delivery Period:
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7 Day/s
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Client Agency:
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Contact Person:
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Ma. lennie N. Imperial
Administrative Assistant III
Poblacion South,.
Sta. Cruz
Zambales
Philippines
63-063-09381478177
malennie.imperial@deped.gov.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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07/08/2025
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Last Updated / Time
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07/08/2025 12:00 AM
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Closing Date / Time
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15/08/2025 9:00 AM
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Description
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To all Eligible suppliers:
I. Please quote your lowest price inclusive of VAT on the item(s) listed below, subject to the Terms and Conditions of this RFQ, and submit or send your
quotation duly signed by your representative through school email (301034@deped.gov.ph) or to school address, sealed in an envelope not later than July 31,
2025 at 1:00 PM. Write the Quotation No. in front of your envelope and submit to Lipay National High School, Bids and Awards Committee, Sta. Cruz,
Zambales. Quotation that exceeds the approved budget for the contract (ABC) shall be rejected. Prospective service provider shall be responsible to verify
details of items described below with the BAC secretariat at mobile no.09381478177.
(SGD) CLARISSA MADAMBA
Chairperson, BAC
Item No. ITEM DESCRIPTION No. of Items Statement of
Compliance
(State
“Compliant” or “Not
Compliant”) Total Bid Price
1. VARIOUS OFFICE SUPPLIES
Approved Budget for the Contract (ABC) –
PhP 112,000.00
*Inclusive of 12% EVAT
Office Address for delivery:
Lipay National High School
Magsaysay Park, Poblacion South, Sta. Cruz, Zambales
This is to submit our price quotations as indicated above subject to the terms and conditions of this RFQ.
Service Provider Name: TIN:
Address:
Telephone No.: e-mail:
Service Provider’s
Authorized Representative
Signature over Printed Name:
Date:
II. Terms and Conditions
A. Submission of Requirements
1. Sealed duly signed Request for Quotation with price quoted in Philippine Pesos shall be submitted to the Bids and Awards Committee (BAC) on or before
February 27, 2025 at 1:00 PM at Lipay National High School, Magsaysay Park, Poblacion South, Sta. Cruz, Zambales.
2. The Service Provider with the Lowest Calculated Bid (LCB) shall submit the following requirements indicated below within three (3) calendar days from
receipt of notice from the BAC, which documents shall be validated during post-qualification to determine if the service provider is technically, legally,
and financially capable prior to the award of contract.
a. PhilGEPS Registration Certificate c. Mayor’s Permit e. within Zambales area
b. TIN-BIR Registration d. Income/ Business Tax Return f. Tax Clearance Certificate
Bidder’s failure to submit such document (s) within the prescribed period from receipt of notification shall ground for disqualification. A telephone
call, fax transmission and email shall constitute an official notification.
B. Price Validity
Price should be valid thirty (30) calendar days after the deadline of submission of quotation.
C. Award
The supplier who submitted the lowest calculated responsive quotation and who passed post qualification conducted by the BAC prior to the event shall be
awarded the contract. Evaluation and award shall be on per package.
In case of tie of two or more Bidders whose bids are determined and declared as the Lowest Calculated and Responsive Bids (LCRB) having been
Post-Qualified, the method to be used to break the tie is
“draw lots” which non-discretionary and non-discriminatory. In case of non-appearance of one party, it
waves the right to participate in the drawing of lots but not in the acceptance of award if declared as winner.
D. Delivery
1. Delivery of Goods/Equipment shall be made within three (3) calendar days from date of receipt of Notice to Proceed
2. Deliverables shall be delivered to the Lipay National High School, Magsaysay Park, Poblacion South, Sta. Cruz, Zambales hereto defines as Project Site,
costs to the account of supplier. Risk and the title shall pass from the supplier to the purchaser upon receipt and final acceptance of the Goods at
Project Site.
3. Upon delivery of the Goods/Equipment to the Project Site, the supplier shall notify the
Purchaser and present the following documents
i. Original copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price.
ii. Original copies of Delivery Receipts
iii. Approved Purchase Order iv. Warranty Certificate (if applicable)
E. Evaluation of Quotations
Quotations shall be compared and evaluated on the basis of the following criteria:
1. Price Quotation
2. Compliance with Items and Description
3. Completeness of documents submitted during post-qualification
F. Instructions
1. Supplier shall be responsible for the source(s) of its goods/services/equipment, which shall provide in accordance with the schedule, and specifications
of the RFQ or contract. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the
provider
2. Supplier who accepted a contract but failed to deliver the required goods/services/equipment within the time called for in the contract shall be
disqualified from participating in DepEd or any DepEd units’ future procurement activities. This is without prejudice to the imposition of other
sanctions prescribed under RA 9184 and its revised IRR against the supplier.
3. All duties, and other taxes, and revenue charges shall be paid by the supplier.
4. All transactions are subject to withholding of creditable Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of
Internal Revenue.
G. Liquidated Damages
A penalty of one-tenth of one percent (0.001) of the total value of the undelivered goods/services/equipment shall be charged as liquidated damages for
every day of delay of the delivery of the purchased Goods.
H. Warranty
Supplier warrants that all goods/services/equipment to be provided are of acceptable industry standard.
I. Payment
One hundred Percent (100%) payment will be paid to the Supplier’s Account less Government Taxes two (2) weeks after the event.
J. Reservation Clause
Lipay National High School, Sta. Cruz, Zambales, reserves the right to reject any and all quotations, not award the purchase order or annul the bidding
process without thereby incurring any liability to the affected parties.
After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We submit herein price quotations (s) for the item(s)
in this RFQ. The quotation(s) shall be binding upon me/us for thirty (30) calendar days reckoned from last day of submission indicated in this RFQ. The
corresponding Award or Purchase Order shall be accepted by us at any time before expiration of this period.
NAME OF FIRM: ___________________________________________
AUTHORIZED REPRESENTATIVE: ____________________________
DATE:___________________________________________________
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Line Items
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Item No.
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Product/Service Name
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Description
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Quantity
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UOM
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Budget (PHP)
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1
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office supplies
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various school and office supplies
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1297
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Piece
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112,000.00
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Created by
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Ma. lennie N. Imperial
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Date Created
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28/07/2025
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