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Reference Number
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12037831
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Procuring Entity
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PROVINCE OF ILOILO
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Title
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HMO-25-630-SVP FOOD AND ACCOMMODATION
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Area of Delivery
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Iloilo
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Printable Version
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Solicitation Number:
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HMO-25-630-SVP
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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Hotel and Lodging and Meeting Facilities
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Approved Budget for the Contract:
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PHP 271,400.00
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Delivery Period:
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7 Day/s
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Client Agency:
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Contact Person:
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Raemman M. Lagrada
Attorney III/ BAC SECRETARIAT HEAD
Iloilo Provincial Capitol, Muelle Loney St.
Iloilo City
Iloilo
Philippines 5000
63-33-3360736
63-33-3360736
ipg_bacs@yahoo.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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28/05/2025
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Last Updated / Time
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28/05/2025 12:00 AM
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Closing Date / Time
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05/06/2025 9:00 AM
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Description
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Republic of the Philippines
Province of Iloilo
BIDS AND AWARDS COMMITTEE
REQUEST FOR QUOTATION
Quotation No. HMO-25-630-SVP
Reference PR No. HMO-25-630
May 28, 2025
____________________________________
____________________________________
____________________________________
(Supplier"s Name and Office Address)
The Iloilo Provincial Government, through its Bids and Awards Committee (BAC), hereby invites all interested supplier/distributor to quote their LOWEST
PRICE on the item/s listed below subject to the Terms and Conditions stated herein, stating the shortest time of delivery, and submit the same duly signed
by their authorized representatives not later than June 5, 2025, at 9:00 A.M. at the Bids and Awards Committee-Secretariat, 5th Floor, Iloilo Provincial
Capitol, Iloilo City after payment of the RFQ form in the amount of Five Hundred Pesos (₱500.00).
ATTY. DENNIS T. VENTILACION
Chairperson, BAC
Approved Budget for the Contract: ₱271,400.00
Place of Delivery: Hotel/Resort within Iloilo Province
Date of Delivery: Upon receipt of the Notice to Proceed until July, 2025.
X Complete Bid Partial Bid
Item No. Quantity Unit of Issue Description Estimated Unit Cost Brand Unit Cost Total Cost
1 1 JOB FOOD AND ACCOMMODATION FOR MID-YEAR ASSESSMENT OF HOSPITAL MANAGEMENT OFFICE FOR 46PAX @ P5,900.00 FOR THREE (3) DAYS AND TWO (2) NIGHTS TO BE
CONDUCTED ON JULY, 2025 IN ANY RESORT OR HOTEL WITHIN ILOILO PROVINCE
PACKAGE INCLUSION:
ROOM ACCOMMODATION AIR-CONDITION WITH FREE BREAKFAST
FUNCTION ROOM AIR-CONDITIONED
FREE USE OF SWIMMING POOL AND RESORT AMENITIES
FREE USE OF SOUND SYSTEM AND PROJECTOR DURING SESSION
FREE FLOWING 271,400.00
MENU:
DAY 1
PM SNACKS: BAKED SPAGHETTI BOLOGNESE W/1 PC CHICKEN WING & DRINKS
LUNCH (ASSISTED BUFFET):
STEAMED RICE, PORK HAMONADO, LOHANCHAI VEGETABLES, MISWA BOLA BOLA, SPRING ROLLS, FRESH FRUITS, SODA
DINER (ASSISTED BUFFET):
STEAMED RICE, SINANTOMAS NA MANOK, BRAISED VEGETABLES, PORK PANCIT MOLO, SCALLOP FILLET, MANGA PANNA COTTA, BEVERAGES
DAY 2
BREAKFAST: C/O DAILY BUFFET (COMPLIMENTARY)
LUNCH (ASSISTED BUFFET):
STEAMED RICE, PORK PATATIM, PINAKBET, SEAFOOD BINAKOL, VEGETABLE FRITTERS, LECHE FLAN, BEVERAGES
PM SNACKS: PANCIT ALANGANIN, LEMONADE
DINNER (ASSISTED BUFFET):
STEAMED RICE, CHICKEN BISTEK, BUTTERED VEGETABLES, 3 KIND OF MUSHROOM, SWEET & SPICY DILIS, FRUIT SALAD, BEVERAGES
DAY 3
BREAKFAST: C/O DAILY BUFFET (COMPLIMENTARY)
AM SNACKS: LOMI W/ LECHON KAWALI TOPPINGS, ICED TEA
LUNCH: STEAMED RICE, PORK AFRITADA, LOHANCHAI VEGETABLES, CHICKEN BINAKOL, SPRING ROLLS, FRESH FRUITS, SODA
Kindly indicate the DELIVERY PERIOD and BID AMOUNT IN WORDS and FIGURES in the space provided below. Non-compliance shall be a ground for
DISQUALIFICATION.
TOTAL BID AMOUNT IN FIGURES: ₱_________________
Statement of Delivery Period: __________________________________________________
Bid Amount in Words: ____________________________________________________________
Kindly indicate the RFQ Number and date of opening of bids on the outside of the envelope and submit this quotation with the following requirements:
1. Mayor"s/Business Permit;
2. PhilGEPS Registration Number for the alternative methods of procurement under Section 50, Section 52.1 (b), Section 53.3, Section 53.6, Section 53.7,
Section 53.9, Section 53.10, and Section 53.11 of the revised IRR of R.A. No. 9184;
3. Income/Business Tax Return for the procurement projects with ABC above ₱500,000.00;
4. Notarized Omnibus Sworn statement specifying the RFQ Number for procurement projects with ABC above ₱50,000.00;
5. DTI/SEC/CDA Registration Certificate;
6. Notarized Authority of the Signatory, if representative (SPA of proprietor for single proprietorship/Secretary Certificate for Corporation);
7. Technical Specifications in the prescribed form (for non-expendables/non-consumables)
8. Schedule of Requirements/Delivery Period in the prescribed form;
9. After-sales service/parts (for goods requiring maintenance service/parts);
10. Manpower requirements (for the procurement of projects with labor component);
11. Financial proposal in the prescribed form;
12. Active email address or working fax number. Absence of both is a ground for the rating of its bid as "failed" or "disqualified."
13. For easy validation during the post-qualification in the procurement of Drugs and Medicines, bidders are encouraged to submit the following:
A. License to Operate from the Food and Drug Administration (FDA);
B. Certificate of Product Registration from the FDA;
C. Certificate of Good Manufacturing Practice from the FDA;
D. Batch Release Certificate from the FDA;
E. If the supplier is not the manufacturer, Certification from the Manufacturer that the supplier is an authorized distributor/dealer of the products
/items; and
F. For the procurement of regulated drugs, the applicable type of S-LICENSE
S-1, S-3 (Retailer) S-4 (Wholesaler) S-5C (Manufacturer)
S-5D (Bulk Depot/Storage) S-5E S-5I (Importer)
14. For the procurement of Infrastructure Projects, bidders must submit a valid Philippine Contractors Accreditation Board (PCAB) License and indicate
compliance with the Manpower Requirements.
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Other Information
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Republic of the Philippines
Province of Iloilo
BIDS AND AWARDS COMMITTEE
REQUEST FOR QUOTATION
Quotation No. HMO-25-630-SVP
Reference PR No. HMO-25-630
May 28, 2025
____________________________________
____________________________________
____________________________________
(Supplier"s Name and Office Address)
The Iloilo Provincial Government, through its Bids and Awards Committee (BAC), hereby invites all interested supplier/distributor to quote their LOWEST
PRICE on the item/s listed below subject to the Terms and Conditions stated herein, stating the shortest time of delivery, and submit the same duly signed
by their authorized representatives not later than June 5, 2025, at 9:00 A.M. at the Bids and Awards Committee-Secretariat, 5th Floor, Iloilo Provincial
Capitol, Iloilo City after payment of the RFQ form in the amount of Five Hundred Pesos (₱500.00).
ATTY. DENNIS T. VENTILACION
Chairperson, BAC
Approved Budget for the Contract: ₱271,400.00
Place of Delivery: Hotel/Resort within Iloilo Province
Date of Delivery: Upon receipt of the Notice to Proceed until July, 2025.
X Complete Bid Partial Bid
Item No. Quantity Unit of Issue Description Estimated Unit Cost Brand Unit Cost Total Cost
1 1 JOB FOOD AND ACCOMMODATION FOR MID-YEAR ASSESSMENT OF HOSPITAL MANAGEMENT OFFICE FOR 46PAX @ P5,900.00 FOR THREE (3) DAYS AND TWO (2) NIGHTS TO BE
CONDUCTED ON JULY, 2025 IN ANY RESORT OR HOTEL WITHIN ILOILO PROVINCE
PACKAGE INCLUSION:
ROOM ACCOMMODATION AIR-CONDITION WITH FREE BREAKFAST
FUNCTION ROOM AIR-CONDITIONED
FREE USE OF SWIMMING POOL AND RESORT AMENITIES
FREE USE OF SOUND SYSTEM AND PROJECTOR DURING SESSION
FREE FLOWING 271,400.00
MENU:
DAY 1
PM SNACKS: BAKED SPAGHETTI BOLOGNESE W/1 PC CHICKEN WING & DRINKS
LUNCH (ASSISTED BUFFET):
STEAMED RICE, PORK HAMONADO, LOHANCHAI VEGETABLES, MISWA BOLA BOLA, SPRING ROLLS, FRESH FRUITS, SODA
DINER (ASSISTED BUFFET):
STEAMED RICE, SINANTOMAS NA MANOK, BRAISED VEGETABLES, PORK PANCIT MOLO, SCALLOP FILLET, MANGA PANNA COTTA, BEVERAGES
DAY 2
BREAKFAST: C/O DAILY BUFFET (COMPLIMENTARY)
LUNCH (ASSISTED BUFFET):
STEAMED RICE, PORK PATATIM, PINAKBET, SEAFOOD BINAKOL, VEGETABLE FRITTERS, LECHE FLAN, BEVERAGES
PM SNACKS: PANCIT ALANGANIN, LEMONADE
DINNER (ASSISTED BUFFET):
STEAMED RICE, CHICKEN BISTEK, BUTTERED VEGETABLES, 3 KIND OF MUSHROOM, SWEET & SPICY DILIS, FRUIT SALAD, BEVERAGES
DAY 3
BREAKFAST: C/O DAILY BUFFET (COMPLIMENTARY)
AM SNACKS: LOMI W/ LECHON KAWALI TOPPINGS, ICED TEA
LUNCH: STEAMED RICE, PORK AFRITADA, LOHANCHAI VEGETABLES, CHICKEN BINAKOL, SPRING ROLLS, FRESH FRUITS, SODA
Kindly indicate the DELIVERY PERIOD and BID AMOUNT IN WORDS and FIGURES in the space provided below. Non-compliance shall be a ground for
DISQUALIFICATION.
TOTAL BID AMOUNT IN FIGURES: ₱_________________
Statement of Delivery Period: __________________________________________________
Bid Amount in Words: ____________________________________________________________
Kindly indicate the RFQ Number and date of opening of bids on the outside of the envelope and submit this quotation with the following requirements:
1. Mayor"s/Business Permit;
2. PhilGEPS Registration Number for the alternative methods of procurement under Section 50, Section 52.1 (b), Section 53.3, Section 53.6, Section 53.7,
Section 53.9, Section 53.10, and Section 53.11 of the revised IRR of R.A. No. 9184;
3. Income/Business Tax Return for the procurement projects with ABC above ₱500,000.00;
4. Notarized Omnibus Sworn statement specifying the RFQ Number for procurement projects with ABC above ₱50,000.00;
5. DTI/SEC/CDA Registration Certificate;
6. Notarized Authority of the Signatory, if representative (SPA of proprietor for single proprietorship/Secretary Certificate for Corporation);
7. Technical Specifications in the prescribed form (for non-expendables/non-consumables)
8. Schedule of Requirements/Delivery Period in the prescribed form;
9. After-sales service/parts (for goods requiring maintenance service/parts);
10. Manpower requirements (for the procurement of projects with labor component);
11. Financial proposal in the prescribed form;
12. Active email address or working fax number. Absence of both is a ground for the rating of its bid as "failed" or "disqualified."
13. For easy validation during the post-qualification in the procurement of Drugs and Medicines, bidders are encouraged to submit the following:
A. License to Operate from the Food and Drug Administration (FDA);
B. Certificate of Product Registration from the FDA;
C. Certificate of Good Manufacturing Practice from the FDA;
D. Batch Release Certificate from the FDA;
E. If the supplier is not the manufacturer, Certification from the Manufacturer that the supplier is an authorized distributor/dealer of the products
/items; and
F. For the procurement of regulated drugs, the applicable type of S-LICENSE
S-1, S-3 (Retailer) S-4 (Wholesaler) S-5C (Manufacturer)
S-5D (Bulk Depot/Storage) S-5E S-5I (Importer)
14. For the procurement of Infrastructure Projects, bidders must submit a valid Philippine Contractors Accreditation Board (PCAB) License and indicate
compliance with the Manpower Requirements.
I hereby certify that I have issued this Request for Quotation (RFQ) to a bonafide supplier.
ATTY. RAEMMAN M. LAGRADA
of End User/BAC Secretariat Focal Person
______________________________
Signature over Printed Name
______________________________
Position
______________________________
Firm/Company Name
______________________________
Office Address and Contact Number
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Created by
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Raemman M. Lagrada
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Date Created
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15/05/2025
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