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Procurement of Petroleum, Fuel, Oil, and Lubricants Using an Electronic Fleet Card System for the Intellectual Property Office of the Philippines (IPOPHL) (Филиппины - Тендер #64062183)

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Страна: Филиппины (другие тендеры и закупки Филиппины)
Организатор тендера: INTELLECTUAL PROPERTY OF THE PHILIPPINES - TAGUIG CITY
Номер конкурса: 64062183
Дата публикации: 21-05-2025
Сумма контракта: 3 572 920 (Российский рубль) Цена оригинальная: 3 500 000 (Филиппинское песо)
Источник тендера: Государственные закупки Филиппин

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Bid Notice Abstract

Invitation to Bid (ITB)

Reference Number

11985908

Procuring Entity

INTELLECTUAL PROPERTY OF THE PHILIPPINES - TAGUIG CITY

Title

Procurement of Petroleum, Fuel, Oil, and Lubricants Using an Electronic Fleet Card System for the Intellectual Property Office of the Philippines (IPOPHL)

Area of Delivery

Metro Manila

Printable Version

Solicitation Number:	PB-FALA-2505-064
Trade Agreement:	Implementing Rules and Regulations
Procurement Mode:	Public Bidding
Classification:	Goods
Category:	Fuels/Fuel Additives & Lubricants & Anti Corrosive
Approved Budget for the Contract:	PHP 3,500,000.00
Delivery Period:	1 Year/s
Client Agency:

Contact Person:	Jennifer Santos Administrative Officer III 28 Upper McKinley Road McKinley Hill Town Center Barangay Pinagsama Taguig City Metro Manila Philippines 1634 63-2-72386300 Ext.6505 jennifer.santos@ipophil.gov.ph

Status

Active

Associated Components

Order

Bid Supplements

Document Request List

Date Published

22/05/2025

Last Updated / Time

22/05/2025 12:00 AM

Closing Date / Time

17/06/2025 10:30 AM

Description

Scope of Service

1. Provision of Fleet Cards under an Electronic Fleet Card System
The Contractor shall provide and comply with the following:
1.1. Monthly supply of Petroleum Products
1.2. Fleet Cards.
1.3. Additional Fleet Card Features
1.4. Vehicle Allocation and Card Usage
2. Provision of Oil and Lubricants
2.1 Oil and lubricants
2.2 Quantities - availment shall be based on actual maintenance needs
3. Provision of Change Oil Services with Related Parts and Services
3.1. Oil Products - fully synthetic oil suitable for specific engine types (gasoline or diesel)
3.2. Related parts and services
3.3. Frequency - change oil services shall be conducted two (2) times per annum per official vehicle, following
the respective vehicle"s preventive maintenance schedule.
4. Provision of Free 24-Hour Towing and Roadside Assistance - the Contractor shall provide 24-hour towing and roadside assistance for all IPOPHL official vehicles that are less than 10 years old.
5. Standards and Conditions
5.1 . Website Access and Monitoring
5.2. Strategically Located Refueling Stations
5.3. Alternative Arrangements - in case of technical issues at a refueling station, the Contractor must provide
alternative means of dispensing petroleum products and services.
5.4. Fleet Card Information
6. Responsibilities of the Contractor
6.1. Issue products and services exclusively for IPOPHL-enrolled vehicles according to monthly allocations
6.2. Prohibit issuance of excess quantities outside specified allocations.
6.3. Provide accurate transaction slips / invoices for all transactions.
6.4. Orient IPOPHL end-users on fleet card usage upon card delivery.
7. Billing, Error Handling, and Payment terms
7.1. Billing and payment shall occur monthly, covering transactions from the first to the last day of the month.
7.2. Required documentation
7.3. IPOPHL shall clarify billing details within three (3) working days from receipt of billing documents.
7.4. IPOPHL shall not be held liable for billing errors that are not its fault.
8. Performance Review and Assessment
8.1. FMAS shall conduct quarterly reviews of the Contractor"s performance.
8.2. Failure on the performance review and assessment to fulfill contractual obligations of more than twice will
result in contract termination.

Pre-bid Conference

Date	Time	Venue
03/06/2025	11:00 AM	Join Zoom Meeting https://zoom.us/j/97041823868?pwd=ravBP9zin9iBNq81A7Cjd5JKjOnxhs.1 Meeting ID: 970 4182 3868 Passcode: ipobac

Other Information

Amount of Bid Documents: PhP3,500.00

1. Availability of Bidding Documents: Starting May 22, 2025; 8:00 A.M. – 4:00 P.M.
2. Pre-bid Conference: June 3, 2025; 11:00 AM
3. Submission of Bidding Documents: On or before June 17, 2025; 10:30 A.M.
4. Opening of Bids: June 17, 2025; 11:00 A.M. at IPC Bldg. or
Join Zoom Meeting
https://zoom.us/j/93759878304?pwd=Q2UCEITQ1aVP9pMQ2DhPfzz0V3pbki.1

Meeting ID: 937 5987 8304
Passcode: ipobac

Payment of the bidding documents can be thru:
1. IPOPHL Cashier (Monday – Friday, 8:00 A.M. – 3:30 P.M.)
- Proceed at the 2/F for SOA.
- Proceed at the G/F Cashier for payment.
- Leave a copy of the O.R. to the BAC Secretariat or GASD-Supply Section.
2. Online payment
- For eSOA, send an e-mail to ipobac@ipophil.gov.ph the following:
(1) Company name, (2) item to be bid and (3) e-mail address.

The Terms of Reference and Bidding Documents can also be downloaded:
https://www.ipophil.gov.ph/procurement

Contact Persons: Engr. Erwin Ruiz, Ms. Jennifer Santos, Mr. Alex Balanga, Ms. Marilou Ilacio, Ms. Jessa Mae Nanoz and Ms. Rose Althea Bugayong

REMINDER:
The IPOPHL-BAC Committee requires only one (1) representative per company to attend the Opening of Bids.
For more information, please e-mail ipobac@ipophil.gov.ph

Created by	Meliza Isaac
Date Created	23/04/2025

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