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Reference Number
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11898502
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Procuring Entity
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PAGLAUM VILLAGE NATIONAL HIGH SCHOOL
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Title
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PROCUREMENT OF GRADUATION MATERIALS
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Area of Delivery
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Negros Occidental
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Printable Version
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Solicitation Number:
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PVNHSSHS03192025
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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General Merchandise
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Approved Budget for the Contract:
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PHP 7,000.00
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Delivery Period:
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3 Day/s
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Client Agency:
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Contact Person:
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Grace Gatilogo
Bids and Award Committee Chairman
Paglaum Village, Brgy. Mansilingan
Bacolod City, Negros Occidental
Philippines
Bacolod City
Negros Occidental
Philippines 6100
63-34-7030975
paglaumvillagenhs@yahoo.com.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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27/03/2025
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Last Updated / Time
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27/03/2025 12:00 AM
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Closing Date / Time
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31/03/2025 10:00 AM
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Description
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Republic of the Philippines
Department of Education
Region VI-Western Visayas
Division of Bacolod City
PAGLAUM VILLAGE NATIONAL HIGH SCHOOL
Bacolod City
Paglaum Village, Mansilingan, Bacolod City, Negros Occidental, Philippines
Telefax: (034) 707-0975/ 703-1822 /email: paglaumvillagenhs@yahoo.com.ph
Bids and Awards Committee
Request for Quotation
Date: MARCH 18, 2025
Quotation No.: PVNHSJHS03172025
To all Eligible Service Suppliers:
I. Please quote that your lowest price inclusive of VAT on the item/s listed below, subject to the Terms
and Conditions of this RFQ, and submit your quotation duly signed by your representative in an
envelope not later than March 25, 2025 10:00 A.M. at Paglaum Village National High School.
For more information and requesting of item specifications please call Paglaum Village National High School-Bids and Awards Committee at Telephone Nos.:
707-0975, 703-1822, email us at paglaumvillagenhs@yahoo.com.ph.
Prospective supplier shall be responsible to verify details of items described below with the
Office of the Paglaum Village National High School-Bids and Awards Committee
GRACE M. GATILOGO
BAC Chairperson
II. Statement of Compliance (State “Comply” or “Not Comply”) ______________________________
(Please see attached file for Request for Price Quotation-notation, item/s and descriptions, item/s quantity)
III. Terms and Conditions
A. Submission of Requirements
1. Quotations and other requirements stated below shall be addressed to the Bids and Awards Committee (BAC) Chairperson at Paglaum Village, Brgy.
Mansilingan, Bacolod City, Negros Occidental, Philippines. If quotation is sealed, please indicate in the envelope the quotation number and name of
bidder.
2. In addition, you are required to submit the following necessary documents:
a. Current Mayor’s Permit issued by the city or municipality where the principal place of business of the prospective bidder is located; and
b. PhilGEPS Registration Number
c. Tax Clearance as per E. O. 398, s. 2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR).
(Note: Supplier who already submitted their documents in the previous procurement/s if it is within the calendar year may no longer submit the necessary
documents mentioned above.)
B. Price Validity
Price should be valid thirty (30) calendar days after the deadline of the submission of quotation.
C. Ocular Inspection
The BAC, if necessary, may order the conduct of an ocular inspection prior to award and/or delivery of supplies.
D. Award
The supplier who submitted the lowest calculated responsive quotation and who passed post qualification conducted by the BAC and end-user prior to the
delivery shall be awarded the contract.
In case of tie of two or more Bidders whose bids are determined and declared as the Lowest Calculated and Responsive Bids (LCRB) having been
Post-Qualified, the method to be used to break the tie is “draw lots” which is non-discretionary and non-discriminatory.
In case of non-appearance of one party, it waives the right to participate in the drawing of lots but not in the acceptance of award if declared as
winner.
E. Delivery of Supply/ies
Delivery of Supplies shall be on the date specified in the Request for Quotation (RFQ). In case the event shall be moved by the end-user within the
validity period (30 days) the supplier is responsible to accommodate the request. On the other hand, the supplier may reject the award if the new schedule
is beyond the validity period.
F. Evaluation of Quotations
Quotation shall be compared and evaluated on the basis of the following criteria:
1. Price Quotation;
2. Compliance with Items & Description
3. Completeness of documents submitted
Note: (Validation of the submitted documents is done during post-qualification.)
G. Instructions
1. Supplier shall be responsible for the source(s) of its goods/services/equipment, which shall provide in accordance with the schedule, and specifications
of the RFQ or contract. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to the
provider.
2. Supplier who accepted a contract but failed to deliver the required goods/services/equipment within the time called for in the contract shall be
disqualified from participating in DepED or any of the DepED units’ future procurement activities. This is without prejudice to the imposition of other
sanctions prescribed under R.A. 9184 and its revised IRR against the supplier.
3. All duties, excise, and other taxes and revenue charges shall be paid by the supplier.
4. All transactions are subject to withholding of credible Value Added Tax and/or Expanded VALUE Added Tax per revenue regulation(s) of the Bureau of
Internal Revenue.
H. Liquidated Damages
A penalty of one-tenth of one percent (0.001) of the total value of the undelivered goods/services/equipment shall be charged as liquidated damages for
every day of delay of the delivery of the purchased Goods.
I. Warranty
Supplier warrants that all goods/services/equipment to be provided are of acceptable industry standard and in good condition. In the event that there
is/are damage/s, item/s replacement should be provided within 7 days after delivery.
J. Payment
One Hundred Percent (100%) may be paid to the Supplier’s Account less Government Taxes after the delivery of supplies; based on the actual number of
items.
The PVNHS-Bids and Awards Committee reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior
to contract award, without thereby incurring any liability to the affected bidder or bidders.
Supplier’s Name:
TIN No.:
Address:
Telephone No.:
Fax No.:
E-mail:
Supplier’s Authorized Representative Signature over Printed Name:
Date:
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Created by
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Grace Gatilogo
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Date Created
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19/03/2025
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