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Reference Number
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11679719
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Procuring Entity
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WESTERN MINDANAO STATE UNIVERSITY
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Title
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Procurement of Diploma Jacket and Security Papers for the University Registrar"s Office
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Area of Delivery
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Zamboanga Del Sur
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Printable Version
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Solicitation Number:
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PR 25-01-001
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Public Bidding
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Classification:
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Goods
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Category:
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Printing Supplies
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Approved Budget for the Contract:
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PHP 1,500,000.00
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Delivery Period:
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45 Day/s
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Client Agency:
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Contact Person:
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Mark Anthony V. Almeda
Head, BAC Secretariat for Goods
Normal Rd.
Baliwasan
Zamboanga City
Zamboanga Del Sur
Philippines 7000
63-62-9911771 Ext.1003
bac@wmsu.edu.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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31/01/2025
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Last Updated / Time
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31/01/2025 12:00 AM
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Closing Date / Time
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27/02/2025 9:30 AM
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Description
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The Western Mindanao State University, through its Bids and Awards Committee (BAC), is inviting PhilGEPS registered suppliers to apply for eligibility and
to submit bids for the item mentioned hereunder:
1.) Seven Thousand (7000) pcs of DIPLOMA JACKET
Specification:
Cover leatherette with foam
Color: Crimson Red
Logo size: 2.5 inches Diameter
Logo in the middle
Jacket size: can hold diploma with the size of 8.5"x11", Portrait
(Please see attached sample)
2.) Ten Thousand (10000) pcs of SECURITY PAPER (Parchment) for DIPLOMA
Specification:
Size: 8.5 x 11" (Letter size)
Invisible security watermark (logo)
Security fiber
Word "PHOTOCOPY" is visible when duplicated
(please see attached sample design)
3.) Fifteen Thousand (15000) pcs of SECURITY PAPER for TRANSCRIPT OF RECORDS
Specification:
Size: 8.5 x 13" (long size)
WMSU logo printed invisible ink, visible when exposed to ultraviolet light
big WMSU Logo in the middle
Logo size: 2.5" diameter with watermark, visible when exposed to ultraviolet light
1-3/4" in diameter invisible WMSU Logo middle top portion fiber, watermarks, security fiber
Word "PHOTOCOPY" is visible when duplicated
(please see attached sample design)
GRADUATION DATES:
MAY 26 and 27, 2025 - MAIN CAMPUS
MAY 29, 2025 - ESU CAMPUS
DELIVERY PERIOD: 45 DAYS
The criteria to be used for the eligibility check of the prospective bidders, examination and evaluation of bids, post qualification and all matters
relevant to this procurement shall be in accordance with Republic Act No. 9184 (The Government Procurement Act) and its Implementing Rules and
Regulations.
Interested bidders may obtain further information from WMSU BAC Secretariat regarding the checklist of eligibility and technical requirements.
IMPORTANT NOTICE FOR BIDDERS:
1. Bidding papers may be acquired starting January 31, 2025 until February 27, 2025, from the BAC Office or download from website (www.wmsu.edu.ph). The
WESTERN MINDANAO STATE UNIVERSITY shall allow the bidder to present its proof of payment for the Bidding Documents fees before the submission of their
bids, pursuant to the latest Guidelines issued by the GPPB, in the amount of Five Thousand Pesos (Php.5,000.00). (Please attached the machine copy of the
Official Receipt)
2. All bidders are required to post a Bid Security, at least Two (2%) Percent of the ABC in the form of Cash, Cashier’s Check or Manager’s Check or may
submit Bid Securing Declaration. Bids without Bid Security will not be considered.
3. The Bidder shall prepare an original of the Eligibility Documents & Technical Components and original of Financial Proposal and clearly mark each
“ORIGINAL – ELIGIBILITY DOCUMENTS and TECHNICAL COMPONENTS”, and “ORIGINAL – FINANCIAL PROPOSAL”, respectively. Bidders shall submit one (1)
set of the first and second components of its bid. State the unit price of each item and the total bid price and also state the shortest time of delivery
and submit your quotation duly signed by your representative in a sealed envelope.
4.Pre-Bid Conference will be on February 11, 2025 9:30 AM at BAC Office for Goods, WMSU, 2nd Floor Administration Building, Zamboanga City and/or through
video conferencing or webcasting via Zoom, which shall be open to prospective bidders.
5. Bid Submission will be on or before February 27, 2025 9:30 AM through Manual Submission.
6. Bid opening shall be on February 27, 2025 9:30 AM at BAC Office, 2nd Floor Administration Building, WMSU, Zamboanga City, Philippines, 7000. Bids will
be opened in the presence of the Bidders representatives who choose to attend at the address above. Late bids shall not be accepted.
7. Price validity shall be for a period of 120 calendar days.
8. Bidders shall submit original brochures showing certifications of the product being offered.
9. Warranty shall be for a period of Six (6) months for supplies and materials. One (1) year for equipment, from date of acceptance by WESTERN MINDANAO
STATE UNIVERSITY.
10. Bids received in excess of the ABC shall be automatically rejected at Bid Opening.
The WESTERN MINDANAO STATE UNIVERSITY reserves the right to reject any or all Bids and to accept the bid most advantageous to the government, and to award
the contract by lot, if warranted.
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Line Items
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Item No.
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Product/Service Name
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Description
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Quantity
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UOM
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Budget (PHP)
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1
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DIPLOMA JACKET
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Specification: Cover leatherette with foam Color: Crimson Red Logo size: 2.5 inches Diameter Logo in the middle Jacket size: can hold diploma with
the size of 8.5"x11", Portrait (Please see attached sample)
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7000
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Piece
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700,000.00
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2
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SECURITY PAPER (Parchment) for DIPLOMA
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Specification: Size: 8.5 x 11" (Letter size) Invisible security watermark (logo) Security fiber Word "PHOTOCOPY" is visible when duplicated (please
see attached sample design)
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10000
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Piece
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350,000.00
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3
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SECURITY PAPER for TRANSCRIPT OF RECORDS
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Specification: Size: 8.5 x 13" (long size) WMSU logo printed invisible ink, visible when exposed to ultraviolet light big WMSU Logo in the middle
Logo size: 2.5" diameter with watermark, visible when exposed to ultraviolet light 1-3/4" in diameter in
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15000
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Piece
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450,000.00
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Pre-bid Conference
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Date
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Time
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Venue
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11/02/2025
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9:30 AM
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BAC Office for Goods, WMSU, 2nd Floor Administration Building, Zamboanga City
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Other Information
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Samples are available at the University Registrar"s Office
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Created by
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Danni Vincent L. Villareal
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Date Created
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21/01/2025
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