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Reference Number
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11280414
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Procuring Entity
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PHILIPPINE INFORMATION AGENCY
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Title
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SUPPLY AND DELIVERY OF PACKED MEALS FOR THE PARTICIPANTS OF THE INCIDENT COMMAND SYSTEM EXECUTIVE COURSE
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Area of Delivery
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Metro Manila
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Printable Version
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Solicitation Number:
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24-10-103
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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Catering Services
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Approved Budget for the Contract:
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PHP 16,100.00
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Delivery Period:
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0 Day/s
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Client Agency:
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Contact Person:
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Paul John Hechanova Delos Santos
Administrative Assistant III
Visayas Avenue, Diliman,
Quezon City
Metro Manila
Philippines 1128
63-2-9204338
paul.delossantos@pia.gov.ph
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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23/10/2024
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Last Updated / Time
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23/10/2024 12:00 AM
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Closing Date / Time
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28/10/2024 9:00 AM
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Description
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PHILIPPINE INFORMATION AGENCY
PIA Bldg, Visayas Avenue, Diliman Quezon City
REQUEST FOR QUOTATION (RFQ)
The Philippine Information Agency (PIA), through its Bids and Awards Committee (BAC), hereby invites all interested suppliers to quote their lowest price
on the items listed in the Suppliers Quotation Form (Annex A) subject to the General Conditions stated herein.
NAME OF PROJECT:SUPPLY AND DELIVERY OF PACKED MEALS FOR THE PARTICIPANTS OF THE INCIDENT COMMAND SYSTEM EXECUTIVE COURSE
APPROVED BUDGET FOR THE CONTRACT: Php 16,100.00
General Conditions:
1. Bidding will be conducted through Small Value Procurement under Section 53.9 of the Revised Implementing Rules and Regulations (IRR) of Republic Act.
No. 9184, otherwise known as the “Government Procurement Reform Act.”
2. Suppliers are required to submit the following prior to notification by the BAC of the award:
a. Valid & Current Mayor’s/Business Permit for 2024;
b. Valid & Current PhilGEPS Registration Certificate/Number;
c. Income Tax Return (for ABCs above P500K)
d. Omnibus Sworn Statement (for ABCs above P50K);
e. Bids should be valid for a period of 90 days.
3. DELIVERY PERIOD: November 6, 2024
4. The total price quoted is subject to VAT and other applicable taxes and payable check;
5. Payment shall be prepared through Advice to Debit Account upon receipt of the supplier’s Statement of Account, subject to deduction of applicable
taxes.
For further inquiries, please coordinate with Paul John Delos Santos at Telephone number 8920- 4338. The Quotation may be submitted through e-mail at
paul.delossantos@pia.gov.ph or delivered to the address below on or before 28 October 2024 @ 9:00 AM.
Philippine Information Agency
2nd Floor Procurement Section office
PIA Bldg., Visayas Ave., Diliman, Quezon City
The Philippine Information Agency (PIA) reserves the right to accept or reject any or all Quotations/Bids, to annul the bidding process, and to reject all
bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder(s), and to accept offer that is most advantageous
to the Government.
ATTY. ALLAN VINCENT B. LORENZO
BAC-CHAIRPERSON
ANNEX A
SUPPLIER’S QUOTATION
ITEM NO.
DESCRIPTION QTY UNIT COST
(Php) TOTAL COST
(Php)
Packed Meals
• AM Snacks with drinks
• Lunch: Two (2) viands (Fish, Pork, Beef, Poultry) with vegetable, dish, plain rice, dessert and drinks
• PM Snacks with drinks
35 pax
DELIVERY PERIOD: November 6, 2024 PRICE VALIDITY:90 days
After having carefully read, understood and accepted the conditions specified in the Request for Quotation, Technical Specification and Terms of Reference,
I/We quote on the item(s) at prices as above-indicated.
Printed Name and Signature
Business Name and Address
Telephone/Mobile No. and E-mail address
Date
Technical Specifications
Note: Bidders must state either “Comply” or “Not Comply” in the column “Statement of Compliance” against each of the individual parameters of
each Specification:
Item Specification Statement of Compliance
Packed Meals (35 pax)
• AM Snacks with drinks
• Lunch: Two (2) viands (Fish, Pork, Beef, Poultry) with vegetable, dish, plain rice, dessert and drinks
• PM Snacks with drinks
SCHEDULE OF DELIVERY: NOVEMBER 6, 2024
AM Snacks : 9:30 A.M Lunch : 11:00 AM PM Snacks : 3:00 P.M
Responsibilities of the Supplier
Supplier shall provide the food packs with reasonable care, skills and diligence. All goods supplied shall be new and fresh.
Supplier must deliver the food packs following the delivery schedule specified in the above schedule requirements
Supplier must submit the detailed food line up for AM snacks, Lunch, and PM snacks with description as necessary
Supplier shall ensure that the food container and other items must be clean and kept in a hygienic and proper manner at all times
Where food packs are rejected as being damages, spoiled or otherwise falling to conform to the requirements in these terms, the supplier shall, at its
own cost, remove, replace, and re perform and/or take such corrective action as may be required to enable the food packs to conform to the requirements and
satisfaction of the end-user
Terms of Payment:
The supplier shall provide the bank account wherein payment will be credited.
Liquidated Damages:
Where the contractor refuses or fails to satisfactorily complete the delivery within the specified contract time, plus any extension time duly granted and
is hereby in default under contract, the Contractor shall pay PIA for liquidated damages, and not by way of penalty, an amount as provided in the
conditions of the contract equal to the tenth (1/10) of one percent (1%) of the cost of the unperformed portion of everyday of delay. Once the cumulative
amount of liquidated damages reaches ten percent (10%) of the amount of the contract, the PIA may rescind or terminate the contract without prejudice to
other courses of action and remedies available under the circumstances such as but not limited to forfeiture of performance security and/or blacklisting of
the latter.
For entitlement to such liquidated damages, PIA need not to prove the damages actually incurred. Said damages in any amount shall be deducted from any
money due or which may become due to the Contractor under the contract and/or collect such liquidated damages from the retention money or other securities
posted by the service Contractor at the PIA’s convenience.
I hereby certify that the statement of compliance to the forgoing technical specifications are true and correct, otherwise, if found to be false either
during bid evaluation or post-qualification, the same shall give rise to automatic disqualification of our bid.
Name of Company/Bidder Signature Over Printed Name Date
Of Authorized Representative
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Created by
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Ronelio N Hernandez
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Date Created
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23/09/2024
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