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Reference Number
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11004616
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Procuring Entity
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PROVINCE OF CAVITE
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Title
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PURCHASE OF BRAND-NEW PATROL MOTORCYCLE WITH ACCESSORIES FOR USE OF ROAD SAFETY DIVISION OF THE PROVINCIAL GOVERNMENT OF CAVITE
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Area of Delivery
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Cavite
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Printable Version
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Solicitation Number:
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nlontoc-ITB67-2024
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Public Bidding
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Classification:
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Goods
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Category:
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Vehicles
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Approved Budget for the Contract:
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PHP 4,792,200.00
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Delivery Period:
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60 Day/s
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Client Agency:
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Contact Person:
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RACHELLE ALANO CRON
ADMINISTRATIVE OFFICER I
Provincial Capitol Bldg., Brgy. San Agustin
Trece Martirez City
Cavite
Philippines 4109
63-46-4191181
rachelle_alano29@yahoo.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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1
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Date Published
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06/08/2024
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Last Updated / Time
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06/08/2024 12:00 AM
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Closing Date / Time
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27/08/2024 1:30 PM
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Description
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28 UNITS BRAND NEW MOTORCYCLE WITH ACCESSORIES
Unit Cost: Php: 171,150.00
Specifications:
Engine: 4-stroke, single cylinder, air-cooled, ingle overhead cam (OHC)
Displacement: 155cc
Maximum power: 13.9hp
Maximum torque: 14 NM
Transmission: 5-speed, manual
Fuel tank capacity: 12 litres
Accessories per unit:
1 set Rear side fiber glass, bag big size with stainless, all
bracket with polish, hard chrome with side guard (L&R)
1 set Front stainless crash guard w/ all bracket for electronic
1 set Rear top box with stainless bracket
1 set Front windshield with holder
1 pc Rear stand pole light post
1 set P. A Siren with driver unit 4-tone
1 set Front federal light (L&R)
1 pc Rear beacon light blue code
1 set For installation with 3 pcs toggle switch with harness
materials
TERMS AND CONDITIONS:
1. The brand and make being offered should have been in the Philippine Market for at least 30 years
-Provide Certificate from the Manufacturer/ Distributor or Importer as proof of existence in the Market.
2. With twelve (12) months warranty or 12,000kms whichever comes first.
3. With TPL and 1 year LTO Registration.
4. A 25% retention of the contract price should be paid only upon compliance with the required LTO registration
and TPL insurance of the vehicle.
5. Proof of Service Center in Cavite owned, managed and supervised by the Bidder.
a. Name of Service Center, Address, Telephone Number
b. Actual photo of service center
c. Actual photo of equipment needed for the services
d. Organizational chart (List of Personnel) of their Service Center
6. The service center owned by the bidder shall collect payment for the repair and maintenance of the purchased vehicles only after the completion of the
vehicle’s preventive maintenance work order.
Note: Please present Certification duly signed by the Board of Directors or authorized representative stating the above-mentioned terms and conditions
(No.6).
Invitation to Bid for this project is also posted at www.cavite.gov.ph
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Pre-bid Conference
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Date
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Time
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Venue
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13/08/2024
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2:00 PM
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BAC Office 2nd Floor, Provincial Capitol Bldg. Brgy. San Agustin Trece Martirez,City Cavite
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Other Information
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FIRST ENVELOPE (TECHNICAL COMPONENT ENVELOPE) (2 Copies-1 original, 1 copy)
ELIGIBILITY REQUIREMENTS (All copies of original documents must be stamped with certified true copy signed by the Authorized Representative)
1. Valid and updated PHILGEPS Certificate of Platinum Certification and Membership (all pages including the List of Eligibility Documents-“Annex A”) in
accordance with Section 8.5.2 of the IRR reflecting the additional caveat;
2. Statement of the prospective bidder of all its ongoing government and private contracts, including contracts awarded but not yet started, if any,
whether similar or not similar in nature and complexity to the contract to be bid;
3. Bidders should have completed, within 2 relevant years from the date of submission and receipt of bids at least one (1) contract similar to the Project
the value of which, adjusted to current prices using the PSA’s CPI, must be equivalent to at least 50% of the ABC for Expendable and Non-Expendable
supplies with proof thereof;
4. Original copy of Bid Security. If in the form of a Surety Bond, submit also a certification issued by the Insurance Commission or Original copy of
Notarized Bid Securing Declaration;
5. Conformity with the Technical Specifications, which may include production/delivery schedule, manpower requirements, and/or after-sales/parts, if
applicable;
6. Original duly signed Omnibus Sworn Statement (OSS) and if applicable, Original Notarized Secretary’s Certificate in case of a corporation or
cooperative with attached Board Resolution; or Original Special Power of Attorney, if single proprietorship, or partnership, or of all members of the joint
venture, giving full power and authority to its officer to sign the OSS and do acts to represent the Bidder; and Photocopy of two valid IDs of authorizing
officer and representative;
7. The prospective bidder’s computation of Net Financial Contracting Capacity (NFCC); or a committed Line of Credit from a Universal or Commercial Bank
in lieu of its NFCC computation;
8. If applicable, a duly signed joint venture agreement (JVA) in case the joint venture is already in existence or duly notarized statements from all the
potential joint venture partners stating that they will enter into and abide by the provisions of the JVA in the instance that the bid is successful;
9. Certified True Copy of Official Receipt for payment of Bid Documents;
10. Other required documents.
1. Proof of Service Center in Cavite owned, managed and supervised by the Bidder.
a. Name of Service Center, Address, Telephone Number
b. Actual photo of service center
c. Actual photo of equipment needed for the services
d. Organizational chart (List of Personnel) of their Service Center
2. Certification duly signed by the Board of Directors or Secretary’s Certificate or authorized representative stating that the Service Center owned,
managed and supervised by the bidder shall collect payment for the repair and maintenance of the purchased vehicles only after the completion of the
preventive maintenance work order.
3.Certificate from the Manufacturer/ Distributor or Importer as proof of existence in the Market for at least 30 years
SECOND ENVELOPE (FINANCIAL COMPONENT ENVELOPE) (2 Copies-1 original, 1 copy)
1. Original of duly signed and accomplished Financial Bid Form; and
2. Original of duly signed and accomplished Price Schedule(s).
Additional Information:
A. Delivery of Goods is required within Sixty (60) calendar days upon receipt of Notice to Proceed
B. A complete set of Bidding Documents may be purchased by interested Bidders, direct owners or duly authorized representatives, at the address of the
Procuring Entity and upon payment of a non-refundable fee for the Bidding Documents in the amount of Five Thousand Pesos (P5,000.00).
C. The Pre-Bid Conference will be held on August 13, 2024, 2:00 P.M.,thru face to face meeting at the Bids and Awards Committee (BAC) Conference Room at
2nd Floor Provincial Capitol Building, Trece Martires City .
Interested Bidders are required to email the following details to rachelle_alano29@yahoo.com:
1. Project Name/Title
2. Name of Company
3. Address of the Company
4. Name of Owner or Authorized Representative who will attend the Pre-Bid Conference
5. Mobile Number
6. Scanned Copy of Company ID or any valid Government issued ID
7. Email Address
Only the owner or one (1) authorized representative will be allowed to participate in the Pre-Bid Conference. A valid ID is required to be presented during
the Pre-Bid Conference.
D. Bidders are required to submit one (1) original and one (1) copy of Technical Components (Envelope A) and one (1) original and one (1) copy of Financial
Components (Envelope B). (All copies of Technical and Financial documents must be stamped with certified true copy signed by the Authorized
Representative)
D.1 Bidders shall enclose their original Technical Components in one sealed Envelope marked as "ORIGINAL-TECHNICAL COMPONENTS", and the original Financial
Components in another sealed envelope marked as "ORIGINAL-FINANCIAL COMPONENTS", sealing both envelope in an outer envelope marked as "ORIGINAL BID"
D.2. The copy of the Technical and Financial Components shall be similarly sealed duly marking the inner envelopes as "COPY-TECHNICAL COMPONENTS" and
"COPY-FINANCIAL COMPONENTS". Both envelopes will then be sealed in outer envelope marked as "COPY OF BID".
D.3, The "ORIGINAL BID" and "COPY OF BID" envelopes shall then be enclosed in one single main envelope marked as "BIDDING DOCUMENTS"
D.4 All envelopes shall:
a. be addressed to the BAC-A Chairman;
b. indicate the Project Title;
c. indicate the Project Identification Number (Philgeps Solicitation Number)
d. bear the company name and bidder"s contact details;and
e. bear a warning "DO NOT OPEN BEFORE: Indicate Date and time for the Opening of bids"
Please refer to the sample format of Labeled envelopes to be provided upon payment of the Bidding Documents Fee.
If any of the envelopes are not properly sealed and/or marked as instructed above, the procuring Entity shall not assume responsibility for the loss or
misplacement of the bid envelopes. Labels on each envelope must correspond to the components/documents enclosed to it.
E. Bids must be duly received by the BAC Secretariat through manual submission at 2nd Floor Provincial Capitol Building, Trece Martires City, on or before
August 27, 2024 at 1:30 P.M. Late bids shall not be accepted.
F. Bid opening shall be on August 27, 2024 at 2:00 P.M. at 2nd Floor Provincial Capitol Building, Trece Martires City. Bids will be opened in the presence
of the bidders’ representatives.
G. The Opening of Bids will be conducted thru face to face meeting at the Bids and Awards Committee (BAC) Conference Room at 2nd Floor Provincial Capitol
Building, Trece Martires City Cavite.
H. In any case of the above dates is declared a special non-working holiday or work is suspended, it will be automatically reset on the next working day at
the same time and venue for the submission and opening of bids.
I. In case of tie or in the event two or more of the bidders have been post qualified as LCRB of HRRB, the measure determined by the procuring entity shall
be non-discretionary and non-discriminatory such that the same is based on sheer luck or chance. The winning bidder should be determined by “Toss Coin”
in the presence of supplier concerned during BAC meeting pursuant to GPPB Circular No. 06-2005 dated August 05, 2005.
J. The Provincial Government of Cavite reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time
prior to contract award in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184, without thereby incurring any liability to the
affected bidder or bidder.
K. Pursuant to Sec. 22.5 of RA 9184, request for clarification(s) on any part of the bidding documents must be submitted in writing to BAC office at least
ten (10) calendar days before the deadline set for the submission and receipts of bids. Any clarification(s) beyond the abovementioned deadline shall no
longer be accepted.
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Created by
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RACHELLE ALANO CRON
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Date Created
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01/07/2024
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