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Reference Number
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10716713
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Procuring Entity
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MUNICIPALITY OF GETAFE, BOHOL
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Title
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Purchase of CDG School Building Signage with Lights and Logo
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Area of Delivery
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Bohol
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Printable Version
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Solicitation Number:
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20240402
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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Signage and Accessories
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Approved Budget for the Contract:
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PHP 195,000.00
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Delivery Period:
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0 Day/s
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Client Agency:
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Contact Person:
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VICTOR ANANA ANOS
BAC Secretariat
LGU-Getafe, Presidential Road, Poblacion
Jetafe
Bohol
Philippines
63-038-5149006 Ext.123
63-038-5149006
victoryears25@gmail.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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06/04/2024
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Last Updated / Time
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06/04/2024 12:00 AM
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Closing Date / Time
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16/04/2024 9:00 AM
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Description
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Republic of the Philippines
Province of Bohol
Municipality of Getafe
Bids and Awards Committee
Poblacion, Getafe, Bohol
Telephone No. (038) 514-9048
REQUEST FOR QUOTATION
RFQ NO.
1. The Municipality of Getafe, Bohol through its Bids and Awards Committee (BAC), will undertake Small Value Procurement under the Negotiated Procurement
as alternative mode of procurement for the” in accordance with Section 53.9 of the Revised Implementing Rules and Regulations of Republic Act No. 9184.
The details of the project/activity are the following:
Name of Project: Purchase of CDG School Building Signage with Lights and Logo
Location: Municipality of Getafe
Specification/Brief Description: Signage and Accessories
Approved Budget for the Contract (ABC): 195,000.00
Source of Fund: Gen. Fund
2. The BAC will directly negotiate a contract and draw up a list of at least three (3) price quotations for readily available goods from bona fide
suppliers of known qualifications.
3. Terms and Conditions:
a. The supplier must be engaged in the business continuously for the past 3 years or more and has successfully undertaken similar project in at least 3
agencies/companies.
b. Site Inspection
The Supplier, at his/her discretion, shall conduct actual site inspection of the project and to be supported by a certification from the Municipal Engineer
or his authorized representative. The Supplier shall notify the BAC Secretariat one (1) day in advance of the said site inspection.
c. Submission of Requirements
(1) Submission of proposals consist of Financial Quotation Forms and minimum documentary requirements prescribed in Section 3(c) (2) in a sealed envelope
duly marked “Purchase of CDG School Building Signage with Lights and Logo” will be received by the BAC Secretariat on or before April 16, 2024, 9:00
A.M. at the Municipal Treasurer’s Office, 2/F Municipal Building, Poblacion, Getafe, Bohol.
(2) The Contractor shall submit the following requirements:
(a) Completely filled out Financial Quotation Form/s. The bid proposal should not exceed the Approved Budget for the Contract (ABC). Prices shall be quoted
in Philippine Peso.
(b) Minimum Requirements:
i. Valid and current Philgeps Registration
ii. Valid and current registration issued by the Bureau of Internal Revenue;
iii. Valid and Current Mayor’s permit issued by the city or municipality where the principal place of business of prospective bidder is located.
iv. DTI or SEC Registration
(3) Award
Bidders may submit quotation for one lot or combination of lots, provided the bid proposal does not exceed the ABC established for each lot. Each lot will
be awarded separately. The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order after evaluation by the
BAC.
(4) Delivery
(a) Delivery of Goods shall be made within five (5) calendar days from date of receipt of Purchase Order.
(b) Deliverables shall be delivered to the Municipality of GETAFE hereto defined as Project Site, costs to the account of supplier.
(c) Upon delivery of the Goods to the Project Site, the Supplier shall notify the Purchaser and present the following documents to the Purchaser:
i. Original and 4 copies of the Supplier’s Invoice showing the Goods description, quantity, unit price, and total price.
ii. Original and 4 copies of Delivery Receipts
iii. Original Statement of Accounts
iv. Approved Purchaser Order
v. Warranty Certificate
For the purpose of these conditions, the municipality’s representative at the Project Site is Mr. Amadeus T. Masecampo, the Municipal Engineer.
(5) Evaluation of Quotations
Quotations shall be compared and evaluated on the basis of complete submission of requirements in accordance with Section 3(c) (2) and the Financial Bid,
which should not exceed the Approved Budget for the Contract (ABC).
(6) Instructions
(a) Supplier shall be responsible for the source(s) of its Goods and shall make the deliveries in accordance with the schedule, and specifications of the
award or Purchase Order. Failure of the supplier to comply with this provision shall be ground for cancellation of the award or purchase order issued to
the supplier.
(b) Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt of notice to that effect. A telephone
call or fax transmission shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the purchase order shall
be cancelled. To avoid delay in the delivery of the requesting agency’s requirements, all defaulting suppliers shall be precluded from proposing or
submitting substitute quotation(s) or item(s).
(c) Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in the Purchase Order shall be disqualified
from participating in the municipality’s future procurement activities. This is without prejudice to the imposition of other sanctions prescribed under
R.A. 9184 and its IRR against the supplier.
(d) Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidated damages for delayed
deliveries.
(e) All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.
(f) As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers of the imported equipment purchased shall
be submitted by the supplier to the municipality.
(g) All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax per revenue regulation(s) of the Bureau of
Internal Revenue.
(7) Liquidated Damages
A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods/Services shall be charged as liquidated damages for every day of
delay of the delivery of the purchased Goods.
(8) Payment
One hundred percent (100%) of the Contract Price shall be paid to the Supplier within fifteen (15) working days from full delivery and after acceptance of
the Goods at Project Site and submission of the documents provided under Section 4.Delivery.
4. The Municipality of Getafe reserves the right to accept or reject any quotation, and to annul the bidding process and reject all quotations at any time
prior to Contract award, without thereby incurring any liability to the affected bidder or bidders and to waive any minor defects or infirmities therein
and to accept such quotation as may be considered advantageous to the government.
For further information, you may contact Mr. VICTOR A. AÑOS, Head, BAC Secretariat or the undersigned at Telephone Nos. (038) 514-9048 or (038)
514-9006.
Very truly yours,
ELVIRA L. EGO-OGAN
BAC Chairman
5149006
ACKNOWLEDGEMENT RECIEPT
1.
2.
3.
4.
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Line Items
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Item No.
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Product/Service Name
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Description
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Quantity
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UOM
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Budget (PHP)
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1
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Signage and Installation
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Purchase of CDG School Building Signage with Lights and Logo
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1
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Lot
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195,000.00
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Created by
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VICTOR ANANA ANOS
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Date Created
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02/04/2024
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