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Reference Number
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10471548
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Procuring Entity
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PROVINCE OF ILOILO
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Title
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GOV-24-07-NP(SV) /CATERING SERVICES
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Area of Delivery
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Iloilo
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Printable Version
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Solicitation Number:
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GOV-24-07-NP(SV)
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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Catering Services
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Approved Budget for the Contract:
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PHP 975,000.00
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Delivery Period:
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7 Day/s
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Client Agency:
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Contact Person:
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Dennis T. Ventilacion
Provincial Legal Officer / BAC Chairperson
Bonifacio Drive, Iloilo City
Iloilo City
Iloilo
Philippines 5000
63-33-3373946
63-33-3373946
ipg_bacs@yahoo.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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14/01/2024
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Last Updated / Time
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14/01/2024 12:00 AM
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Closing Date / Time
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17/01/2024 9:00 AM
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Description
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Republic of the Philippines
Province of Iloilo
BIDS AND AWARDS COMMITTEE
REQUEST FOR QUOTATION
Quotation No.GOV-24-07-NP(SV)
Reference PR No. GOV-24-07
JANUARY 09, 2024
_____________________________
_____________________________
(Supplier"s Name and Office Address)
The Iloilo Provincial Government, through its Bids and Awards Committee (BAC), hereby invites all interested supplier/distributor to quote their LOWEST
PRICE on the item/s listed below subject to the Terms and Conditions stated herein, stating the shortest time of delivery, and submit the same duly signed
by their authorized representatives not later than JANUARY 17, 2024 at 9:00 A.M. at the 5th Floor BAC Secretariat Office, Iloilo Provincial Capitol, Iloilo
City after payment of the RFQ form in the amount of One Thousand Pesos (₱1,000.00).
ATTY. DENNIS T. VENTILACION
Chairperson, BAC
Approved Budget for the Contract: ₱975,000.00
Place of Delivery: Casa Real,Provincial Capitol or any place within the vicinity of City and Province of Iloilo.
Date of Delivery: As per schedule of activity
X Complete Bid Partial Bid
Item No. Quantity Unit of Issue Description Estimated Unit Cost Brand Unit Cost Total Cost
1 1300 Pax Catering of packed meals for 1300 pax @ 300.00 per pax for various activities of the Office of the Governor until June 30, 2024. 300.00
MENU:
Main Dish: choice of 2 main dish
• Beef Brisket/ Bakareta/Native Beefsteak/Backribs with Fruit Sauce/ Hamonado/ Breaded Pork/ Garlic Pepper Porkribs/ Braised Baked Chicken BBQ/ Chicken
with Mushroom/ Chicken Wings with Chili Sauce/ Breaded Fried Chicken/ Chicken Hamonado/ Chicken Cordon Bleu/Chicken with Assorted Vegetables and Nuts/ Fish
Fillet with Tartar Sauce/ Shrimps with Peas and Quail Eggs/ Fish with Chili Mango Sauce/ Pandan Chicken/ Seafood Chopseuy
Dessert:
• Buko Fruit Salad/ Buko Pandan Salad / Macaroni Fruit Salad / Fresh Fruit Salad/ Brownies with Nuts/Fruits in Season/Macaroons
Rice
Soft drink/ Bottled Water/ Juice
2 1500 Pax Catering of snacks for 1500 pax @ 110.00 per pax for various activities of the Office of the Governor until June 30, 2024. 110.00
MENU:
• Hamburger/Sandwich
• Soft drink/ Bottled Water/ Juice
3 1000 Pax Catering of meals for 1000 pax @ 420.00 per pax for various activities of the Office of the Governor until June 30, 2024. 420.00
MENU:
Main Dish: choice of 3 main dish
• Kare-kare/Beef Brisket/ Native Chicken Binakol/ Baby Backribs with Fruit Sauce/ Grilled Fish/ Patatim Belly/ Crispy Pata/ Lechon Kawali/ Chicken Cordon
Bleu/ Seafood Chopseuy/ Fish with tartar sauce/ Braised Chicken with Mushroom/ Hamonado/ Ox Tongue with Mushroom Sauce/ Fried Chicken/ Chicken Stew/ Pandan
Chicken/ Baked Chicken w/ Honey/ Seafood Chopsuey/ Crabmeat Guisado/ Steamed Fish with Soy/ Stir Fry Seafood/ Chicken with Assorted Vegetables
Side Dish:
• Waldorf Salad/ Potato Salad/ Vegetable Lumpia/ Sotanghon Guisado/Shanghai Lumpia/ Pad Thai Noodles/ Spaghetti Carbonara
Dessert:
• Buko Fruit Salad/ Fruits in Season/ Buko Mango Salad/ Leche Flan/ Fruit Salad/ Buko Pandan Salad
Rice
Soft drink/ Bottled Water/ Juice
Kindly indicate the DELIVERY PERIOD and BID AMOUNT IN WORDS and FIGURES in the space provided below. Non-compliance shall be a ground for
DISQUALIFICATION.
TOTAL BID AMOUNT IN FIGURES: ₱_________________
Statement of Delivery Period: ________________________________________________________________
Bid Amount in Words: ______________________________________________________________________
Kindly indicate the RFQ Number and date of opening of bids on the outside of the envelope and submit this quotation with the following requirements:
1. Mayor"s/Business Permit;
2. PhilGEPS Registration Number for the alternative methods of procurement under Section 50, Section 52.1 (b), Section 53.3, Section 53.6, Section 53.7,
Section 53.9, Section 53.10, and Section 53.11 of the revised IRR of R.A. No. 9184;
3. Income/Business Tax Return for the procurement projects with ABC above ₱500,000.00;
4. Notarized Omnibus Sworn statement specifying the RFQ Number for procurement projects with ABC above ₱50,000.00;
5. DTI/SEC/CDA Registration Certificate;
6. Notarized Authority of the Signatory, if representative (SPA of proprietor for single proprietorship/Secretary Certificate for Corporation);
7. Technical Specifications in the prescribed form (for non-expendables/non-consumables)
8. Schedule of Requirements/Delivery Period in the prescribed form;
9. After-sales service/parts (for goods requiring maintenance service/parts);
10. Manpower requirements (for t he procurement of projects with labor component);
11. Financial proposal in the prescribed form;
12. Active email address or working fax number. Absence of both is a ground for the rating of its bid as "failed" or "disqualified."
13. For easy validation during the post-qualification in the procurement of Drugs and Medicines, bidders are encouraged to submit the following:
A. License to Operate from the Food and Drug Administration (FDA);
B. Certificate of Product Registration from the FDA;
C. Certificate of Good Manufacturing Practice from the FDA;
D. Batch Release Certificate from the FDA;
E. If the supplier is not the manufacturer, Certification from the Manufacturer that the supplier is an authorized distributor/dealer of the products
/items; and
F. For the procurement of regulated drugs, the applicable type of S-LICENSE
S-1, S-3 (Retailer) S-4 (Wholesaler) S-5C (Manufacturer)
S-5D (Bulk Depot/Storage) S-5E S-5I (Importer)
14. For the procurement of Infrastructure Projects, bidders must submit a valid Philippine Contractors Accreditation Board (PCAB) License and indicate
compliance with the Manpower Requirements.
Province of Iloilo
Bids and Awards Committee
Request for Price Quotation No. GOV-24-07-NP(SV)
Reference PR No. GOV-24-07
Terms and Conditions:
1. All entries must be filled-up, written, or printed legibly. Failure to use this form will result to disqualification of your bid.
2. Delivery period: As per schedule of activity.
3. Bids and bid securities shall be valid for one hundred twenty (120) calendar daysfrom the date of the opening of bids.
4. Bids exceeding from the Approved Budget for the Contract (ABC) shall be disqualified.
5. The participating bidder/supplier or an authorized representative must indicate an email address or working fax number. Notice to the bidder through
either of these means (email/working fax number) is considered sufficient notice.
6. The supplier/awardee(s) must conform to the Notice of Award within three (3) calendar days from notice of such award and enter into contract with the
Procuring Entity within ten (10) calendar days from receipt by the winning bidder of the Notice of Award. Otherwise, the award shall be forfeited or
cancelled.
7. The AWARDEE shall be responsible for the source(s) of his supplies, materials, equipment and shall make deliveries in accordance with the schedule,
quality and specifications of award and purchase order. Failure of the AWARDEE to comply with the same shall be ground for the cancellation of the award
and purchase order issued to the AWARDEE.
8. All deliveries by suppliers shall be subject to inspection and acceptance by the representative of the General Services Office and End User.
9. Rejected deliveries shall be construed as non-delivery of the product(s)/item(s) so ordered and shall be subject to liquidated damages, subject to the
terms and conditions prescribed under paragraph 10 hereof.
10. Supplier shall guarantee his deliveries to be free from defects. Any defective item(s)/product(s) therefore that may be discovered by the End-User
within the warranty period after acceptance of the same shall be replaced by the supplier within seven (7) calendar days upon receipt of a written notice
to that effect.
11. Performance Security or Warranty Security, as the case may be, shall be required from the winning bidder in accordance with the provisions of R.A. No.
9184 and its revised Implementing Rules and Regulations.
12. When an occurrence of a tie among bidders takes place, i.e., two or more of the bidders are determined and declared as the Lowest Calculated and
Responsive Bidder (LCRB), the winning bidder shall be determined by draw lots upon notice to the bidders concerned and/or their authorized representatives
in accordance with the relevant circulars issued by the Government Procurement Policy Board (GPPB).
13. The supplier must indicate its complete business/mailing address. Otherwise, the lack thereof is a ground for disqualification.
14. All offers/quotations must be properly sealed and marked in envelopes. Unsealed or unmarked envelopes shall be rejected.
15. The printed name and signature of the bidder/supplier or of its authorized representative must be legible and verifiable and must indicate his/her
position. Non-compliance is a ground for disqualification.
16. Bidders shall prepare an ORIGINAL of the Documentary Requirements for Negotiated Procurement. In addition, bidders shall submit separate COPIES thereof
(Copy 1, Copy 2) and each set of documents must clearly indicate whether the same is ORIGINAL, COPY 1, or COPY 2. Non-compliance shall be a ground for
declaration of FAILURE/DISQUALIFICATION. In the event of any discrepancy between the original and the copies, the original shall prevail.
I hereby certify that I have issued this Request for Quotation (RFQ) to a bonafide supplier.
_______________________________
Signature over Printed Name
of End User/BAC Secretariat Focal Person
______________________________
Signature over Printed Name
______________________________
Position
______________________________
Firm/Company Name
______________________________
Office Address and Contact Number
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Created by
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Dennis T. Ventilacion
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Date Created
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11/01/2024
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