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Reference Number
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10040094
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Procuring Entity
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MUNICIPALITY OF SAINT BERNARD, SOUTHERN LEYTE
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Title
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SUPPLY AND DELIVERY OF OFFICE SUPPLIES FOR 2ND SEMESTER
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Area of Delivery
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Southern Leyte
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Printable Version
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Solicitation Number:
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BAC-SBSL-GSO-2023-38
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Public Bidding
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Classification:
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Goods
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Category:
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Office Supplies and Devices
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Approved Budget for the Contract:
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PHP 199,569.00
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Delivery Period:
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20 Day/s
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Client Agency:
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Contact Person:
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Sostenes M. Palero
Bac Sec
Saint Bernard, Southern Leyte
Saint Bernard
Southern Leyte
Philippines 6616
63-2-09971496039
tenespalero@yahoo.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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24/08/2023
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Last Updated / Time
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24/08/2023 12:00 AM
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Closing Date / Time
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13/09/2023 9:00 AM
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Description
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Republic of the Philippines
Province of Southern Leyte
MUNICIPALITY OF SAINT BERNARD
BIDS AND AWARDS COMMITTEE
INVITATION TO BID FOR
SUPPLY AND DELIVERY OF OFFICE SUPPLIES FOR 2ND SEMESTER
BAC-SBSL-GSO-2023-38
1. The Municipality of Saint Bernard, Southern Leyte, through its GENERAL FUND FY 2023 intends to apply the sum of One Hundred Ninety Nine Thousand Five
Hundred Sixty Nine Pesos only (Php 199,569.00) being the Approved Budget for the Contract (ABC) to payments under the contract. Bids received in excess of
the ABC shall be automatically rejected at bid opening.
2. The Municipality of Saint Bernard, Southern Leyte now invites bids for SUPPLY AND DELIVERY OF OFFICE SUPPLIES FOR 2ND SEMESTER. Delivery of the Goods is
required within Twenty (20 ) calendar days. Bidders should have completed contract similar to the Project. The description of an eligible bidder is
contained in the Bidding Documents, particularly, in Instruction to Bidders.
4. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the
Implementing Rules and Regulations ( IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least seventy five percent (75%) interest or
outstanding capital stock belongings to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant
similar in rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138
4. Interested bidders may obtain further information from bids and awards committee and inspect the Bidding Document at the address given below during
8:00AM-5:00PM, Monday Friday except Holidays.
5. A complete set of Bidding Documents may be purchased by interested Bidders from the address below and upon payment of nonrefundable fee for the Bidding
Documents in the amount of Five Hundred Pesos (Php 500.00).
6. Bids must be delivered to the address below on or before September 13, 2023 @ 9:00AM. All Bids must be accompanied by and in any of the acceptable forms
and in the amount stated in ITB. Bids will be opened in the presence of the Bidders’ representatives who choose to attend at the address below. Late bids
shall not be accepted.
7. No Pre-bid Conference.
8. The Municipality of Saint Bernard reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior
to contract award, without thereby incurring any liability to the affected bidder or bidders.
9. For further information, please refer to:
Sostenes M. Palero
BAC Secretariat
Saint Bernard, Southern Leyte, 6616 Phils.
Cell. No. 09971496039
ATTY. MA. EVA G. CABUG-OS
BAC Chairman/Mun. Administrator
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Line Items
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Item No.
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Product/Service Name
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Description
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Quantity
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UOM
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Budget (PHP)
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1
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SUPPLY AND DELIVERY OF OFFICE SUPPLIES FOR 2ND SEM
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office supplies
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1
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Lot
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199,569.00
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Other Information
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Republic of the Philippines
Province of Southern Leyte
MUNICIPALITY OF SAINT BERNARD
BIDS AND AWARDS COMMITTEE
INSTRUCTION TO BIDDERS
Submission of the LETTER OF INTENT
1. PROJECT TO BE BID: SUPPLY AND DELIVERY OF OFFICE SUPPLIES FOR 2ND SEMESTER
2. APPROVED BUDGET for the CONTRACT One Hundred Ninety Nine Thousand Five Hundred Sixty Nine Pesos only (Php 199,569.00). The envelopes shall contain the
documents in 4 copies each. A certified true copy and a photocopy of each document.
3.1 First Envelope should contain the following eligibility and technical documents and shall be marked as Technical Envelope. Please put eligibility and
technical documents in 2 Separate folders with proper markings.
a. ) Eligibility Documents Folder 1 shall be marked as eligibility folder and must contain:
(i) Registration certificate from the Securities and Exchange Commission (SPEC), Department of Trade and Industry (DTI) for sole proprietorship, or
Cooperate Development Authority (CDA) for cooperatives, or any proof of such registration as stated in BDS:
(ii) Valid and current Mayor’s permit/municipal license:
(iii) taxpayer’s Identification Number and Updated Tax Clearance and Certificate of Registration:
(iv) Statements of all its On-going, Completed government and private contracts or awarded within the period stated in BDS, including contracts awarded but
not yet started, if any. The statement shall include, for each, the following:
(iii.1) the name of the contract;
(iii.2) date and status of the contract;
(iii.3) kinds of goods;
(iii.4) amount of contract and value of outstanding contracts;
(iii.5) date of delivery;
(iii.6) end user’s acceptance or official receipt (s) issued for the contract, if completed;
(v) Audited financial statement, stamped “received” by the BIR or its duly accredited and authorized institutions, for the immediately preceding
two(2), Annual Income tax Return(form 1702), showing, among others, the prospective bidder’s total and current assets and liabilities: and
(vi) The prospective bidder’s computation for its Net Financial Contracting Capacity (NFCC) or a commitment from a Universal or commercial bank to extend
to a credit line in favor of the prospective bidder if awarded the contract to be bid (CLC).
Computation of NFCC:
NFCC=[(Current assets minus Current Liabilities) multiplied by (K)
minus the value of all outstanding works or projects under ongoing
contracts ,including awarded contracts yet to be started.
(vii) BFAD Registration/ Certificate, if applicable
(viii) Valid PCAB License, if applicable
(vix) Other pertinent documents relevant to the project/ procurement
(vx) Duly notarized Omnibus Sworn Statement
(vxi) Tax Clearance
(vxii) Latest Income and Business Tax Returns
(viii) Certificate of Philgeps Registration
(vix) Letter of Intent
(l) Original copy of Bid Security, in any of Minimum Amount in % of Approved the following: Form of Security Budget for the Contract to be Bid
a) Cash, certified check, cashier/ manager’s
Check, bank draft/ guarantee confirmed by
A Universal or Commercial Bank. Two percent (2%)
b) Irrevocable letter of credit issued by a Universal or Five percent (5%)
Commercial Bank: Provided, however, that it shall
be confirmed or authenticated by Universal or
Commercial Bank, if issued by a foreign bank.
c) Surety bond callable upon demand issued by a
surety insurance company duly certified by the Five percent (5%)
Insurance Commission as authorized to issue such
security
d) Any combination of the following Proportionate to share of form with
respect to total amount of security
not less than 10% of the ABC
e) Bid Securing Declaration
(b) Technical Documents: Folder 2 shall be marked as Technical folder must contain:
Financial Bid Form
Bill of Quantities/ Price list
BILL OF QUANTITIES
Item
No. Item Description QTY. UNIT UNIT PRICE
(Pesos) AMOUNT
(Pesos)
Ballpen (signpen 0.5) 100 pc.
Ballpen Ordinary Black 200 pc.
Bond Paper A4 S20 130 rms.
Bond Paper Long S20 180 rms.
Bond Paper Short S20 200 rms.
Broom stick 10 pc.
Correction tape 200 pc.
Epson Printer ink 003 black 50 pc.
Epson Printer ink 003 cyan 25 pc.
Epson Printer ink 003 magenta 25 pc.
Epson Printer ink 003 yellow 25 pc.
Expanded envelop long 25 pc.
Expanded folder long green 20 pc.
Fabric Conditioner 7 dozen
Fastener(50set/box) 30 box
Folder Long 700 pc.
Paper Clip/Vinyl Coated 100pcs/box Big 25 box.
Paper Clip/Vinyl Coated 100pcs/box Small 25 box.
Powder soap 30 dozen
Printer ink BT6000 black 50ml 10 pc.
Printer ink BT5000 Cyan 50ml 5 pc.
Printer ink BT5000 Magenta 50ml 5 pc.
Printer ink BT5000 Yellow 50ml 5 pc.
Stamp pad ink black 30ml 12 btl.
Staple wire # 35 50 box
Staple wire remover 15 pc.
TOTAL
Submitted by:
__________________________
Name of the Representative of the Bidder
_________________
Position
___________________________
Name of the Bidder
3.1.3 Within a maximum period of ten (10) calendar
days from the receipt of the Notice of Award from
the Procuring Entity and in no case later than the
signing of the contract between the successful
Bidder and Procuring Entity, the successful
bidder shall furnish to the Procuring Entity the
performance security in accordance the with
Conditions of Contract.
4.0 Concept, Performance Specifications
1. 5.0 No Pre-bid Conference
6.0 Sealed Bids, shall be in two separate envelopes.
Bidder’s shall enclose their original eligibility and
technical documents one sealed envelope marked
‘’ ORIGINAL- TECHNICAL COMPONENT’’, and
The original of their financial component in another
sealed envelope marked “ORIGINAL-FINANCIAL
COMPONENT”, sealing them all in an outer envelope
marked “ORIGINAL BID.’’ Each copy of the first and
second envelops shall be similarly sealed duly marking
the inner envelopes as “COPY NO. 1- TECHNICAL
COMPONENT ‘’ and “COPY NO. 1-FINANCIAL
COMPONENT’’ and the outer envelope as
“COPY NO. 1”respectively. These envelopes containing
the original and the copies shall then be enclosed in one
single envelope. The original and the number of copies
of the Bid shall be typed and written in indelible ink and
shall be signed by the bidder or its duly authorized
representative/s.
6.0.1 All envelopes shall:
(i) contain the number of contract to be bid in
capital letters:
(ii) bear the name and address of the Bidder in
capital letters; If bids are not sealed and marked as
required, the procuring Entity will assume no
responsibility for the misplacement or premature
opening of the bid. Moreover, failure to comply with
required sealing and marking of bids shall be a
ground for disqualification.
8.0 Deadline for submission of bids shall be on
September 13, 2023 to the BAC Secretariat. Opening of
bids will follow immediately at 9:00AM at the
CONFERENCE HALL OF LGU, Saint Bernard.
8.0 All bids shall be addressed to:
ATTY. MA. EVA G. CABUG-OS
Chairperson, Bids and Awards Committee
Himatagon, Saint Bernard, Southern Leyte
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Created by
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Sostenes M. Palero
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Date Created
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14/08/2023
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