Administration services (Ирландия - Тендер #38648818)

1. Section I
   1. Name and addresses
      Environmental Protection Agency
      Johnstown Castle Estate
      Wexford
      Wexford
      Ireland
      Telephone: +353 0539160663
      E-mail: k.byrne@epa.ie
      Fax: +353 0539160699
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233912&B=ETENDERS_SIMPLE
      Additional information can be obtained from the abovementioned addresselectronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233912&B=ETENDERS_SIMPLE
      to the abovementioned address
      
   4. Type of the contracting authority:
      Body governed by public law
      
   5. Main activity:
      Environment
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Provision of (1) Reception, Switchboard and Administration Services and (2) Service Attendant for the Dublin Campus

         Reference number: RFT-MFA_Rec&SerAtt_Dub_2023
         
      2. Main CPV code:
         75100000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         The Contracting Authority proposes to engage in a competitive process for the establishment of a miulti party cascading framework agreement for the provision of (1) Reception, Switchboard and Administration Services and (2) Service Attendant for the Environmental Protection Agency (EPA) at its Regional Inspectorate in Richview, Clonskeagh, Dublin 14. The framework agreement will be for four years, the initial contract for Lot 1 and Lot 2 will be for one year with the option to extend for three (3) additional periods of one (1) year, subject to a maximum duration of four (4) years, subject to satisfactory performance, business needs and budgetary constraints.

      5. Estimated total value:
         Value excluding VAT: 357 724.00 EUR
         
      6. Information about lots:
         all lots
   2. Description
      1. Title:
         

         Reception, Switchboard and Administration Services

         Lot No: 1
         
      2. Additional CPV code(s):
         75112000
         
      3. Place of performance:
         
      4. Description of the procurement:
         

         The main tasks will include but will not be limited to:

         • Provide relief cover for Reception during lunch breaks, holidays and

         limited resource times such as the Christmas period.

         • Preparation of meeting rooms across campus, including setting up and breaking down furniture for equipment for various events and meetings.

         • Distribution of mail and deliveries from McCumiskey House to appropriate location.

         • General housekeeping and tidy-up of common areas across campus, including photocopy rooms, printer areas, stationery rooms, water stations, noticeboards, signage etc.

         • Daily ‘fire walk’ across campus to ensure fire exits are free of obstructions and buildings kept in a safe and orderly fashion, keeping relevant records.

         • Ensure that external areas of EPA buildings are kept free from litter and debris etc.

         • Provide support to the Legionella Management Plan for the Dublin Campus.

         • Distribution and stocking of stationery items across campus.

         • Distribution and stocking of printer paper across campus.

         • Preparation of refreshments (tea, coffee and biscuits) for meetings in Block 3, including collection and delivery of food platters to appropriate location.

         • Carry out ad hoc janitorial work such as clean-up of day-time spillages.

         • Assisting in basic repairs, including provision of minor ‘handyman’ service for tasks such as erection of notice boards, door handles, signage etc.

         • Assisting in space management, specifically general porterage tasks to ensure the efficient and safe movement of equipment, furniture and other items around the campus.

         • Fob activation and distribution.

         • Arranging collections for waste batteries, WEEE waste, lightbulbs etc.

         • Provide relief cover for Reception during lunch breaks, holidays and

         limited resource times such as the Christmas period.

         • Maintain appropriate records for services carried out on campus.

         • Perform such duties, appropriate to this position, assigned from time to time by the EPA.

         • Any additional facilities management services that arise over the lifetime of the framework

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         Value excluding VAT: 178 860.00 EUR
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 48
         This contract is subject to renewal: yes
         Description of renewals:

         The framework agreement will be for four years, the initial contract for Lot 1 and Lot 2 will be for one year with the option to extend for three (3) additional periods of one (1) year, subject to a maximum duration of four (4) years, subject to satisfactory performance, business needs and budgetary constraints.

      8. Information about the limits on the number of candidates to be invited:
         
      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: no
      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          

          The Dublin office of the EPA will expect in the region of 100 telephone calls per day and 40 visitors to the reception desk, including deliveries etc. Phone call queries to the EPA switchboard can be quite complex so continuity of service is very important for knowledge retention with a requirement to respond/resolve queries directly with the caller(s).

      14. Title:
          

          Service Attendant for the Dublin Campus

          Lot No: 2
          
      15. Additional CPV code(s):
          75112000
          
      16. Place of performance:
          
      17. Description of the procurement:
          

          The EPA wishes to invite tenders from suitably qualified organisations/persons for the provision of Service Attendant services. The main tasks will include but will not be limited to: • Provide relief cover for Reception during lunch breaks, holidays and

          limited resource times such as the Christmas period. • Preparation of meeting rooms across campus, including setting up and breaking down furniture for equipment for various events and meetings. • Distribution of mail and deliveries from McCumiskey House to appropriate location. • General housekeeping and tidy-up of common areas across campus, including photocopy rooms, printer areas, stationery rooms, water stations, noticeboards, signage etc. • Daily ‘fire walk’ across campus to ensure fire exits are free of obstructions and buildings kept in a safe and orderly fashion, keeping relevant records. • Ensure that external areas of EPA buildings are kept free from litter and debris etc. • Provide support to the Legionella Management Plan for the Dublin Campus. • Distribution and stocking of stationery items across campus.

          • Distribution and stocking of printer paper across campus. • Preparation of refreshments (tea, coffee and biscuits) for meetings in Block 3, including collection and delivery of food platters to appropriate location. • Carry out ad hoc janitorial work such as clean-up of day-time spillages. • Assisting in basic repairs, including provision of minor ‘handyman’ service for tasks such as erection of notice boards, door handles, signage etc. • Assisting in space management, specifically general porterage tasks to ensure the efficient and safe movement of equipment, furniture and other items around the campus. • Fob activation and distribution. • Arranging collections for waste batteries, WEEE waste, lightbulbs etc. • Provide relief cover for Reception during lunch breaks, holidays and limited resource times such as the Christmas period. • Maintain appropriate records for services carried out on campus. • Perform such duties, appropriate to this position, assigned from time to time by the EPA. • Any additional facilities management services that arise over the lifetime of the framework

      18. Award criteria:
          Price is not the only award criterion and all criteria are stated only in the procurement documents
      19. Estimated value:
          
          
      20. Duration of the contract, framework agreement or dynamic purchasing system:
          Duration in months: 48
          This contract is subject to renewal: yes
          Description of renewals:

          The framework agreement will be for four years, the initial contract for Lot 1 and Lot 2 will be for one year with the option to extend for three (3) additional periods of one (1) year, subject to a maximum duration of four (4) years, subject to satisfactory performance, business needs and budgetary constraints.

      21. Information about the limits on the number of candidates to be invited:
          
      22. Information about variants:
          Variants will be accepted: no
          
      23. Information about options:
          Options: no
      24. Information about electronic catalogues:
          
          
      25. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      26. Additional information:
          
3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         As detailed in the tender documentation available to download from www.etenders.gov.ie

      2. Economic and financial standing:
         Selection criteria as stated in the procurement documents
      3. Technical and professional ability:
         Selection criteria as stated in the procurement documents
      4. Information about reserved contracts:
         
   2. Conditions related to the contract:
      1. Information about a particular profession:
         
      2. Information about staff responsible for the performance of the contract:
         Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
4. Section IV
5. Description:
   1. Type of procedure:
      Open procedure
   2. Information about a framework agreement or a dynamic purchasing system:
      Framework agreement with several operatorsEnvisaged maximum number of participants to the framework agreement: 3
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: no
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-03-22
      Local time: 17:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      Date: 2023-03-22
      Local time: 17:00
      

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