Federated States of Micronesia Strategic Climate-Oriented Road Enhancements ( - Тендер #67925962)

NOTICE AT-A-GLANCE

• Project ID

P177073

• Project Title

Federated States of Micronesia Strategic Climate-Oriented Road Enhancements

• Country

Micronesia, Federated States of

• Notice No

OP00402574

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

FM-DOTCI-488804-CS-CDS

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

Nov 11, 2025 16:00

• Published Date

Oct 21, 2025

• CONTACT INFORMATION
• Organization/Department

Department of Transportation, Communications and Infrastructure

• Name

Carlson D. Apis

• Address

PS-2, Palikir, Pohnpei 96941, Micronesia

• City

• Province/State

Micronesia, Federated States of

• Postal Code

• Country

Micronesia, Federated States of

• Phone

3202080

• Email

carl@tci.gov.fm

• Website

tci.gov.fm

The Government of the Federated States of Micronesia (FSM) received financing from the World Bank toward the cost of the Strategic Climate-Oriented Road Enhancements (P177073) and intends to apply part of the proceeds for consulting services.

The consulting services (“the Services”) will manage transport-centric sectoral and spatial planning tools that inform decision making across FSM. In addition, the role will cover natural and climate hazards to the road infrastructure to support an integrated decision-making process when it comes to investment prioritization and maintenance. The suitable candidate will have a broad range of road asset management knowledge with a particular focus on the management of spatial information systems and planning road maintenance. Ambition to learn new concepts (especially in regard to Disaster Risk Management) and capacity to operate in a multi-disciplinary environment will be paramount for the successful candidate. He/she shall be able to communicate confidently with management to grow support for the unit and its capabilities while also providing technical leadership and coaching to the unit’s data management officers.

We are seeking a candidate to lead the establishment of the Transportation Data Management Unit (TDMU) for 12-month period and aid in transitioning the Deputy Manager into the role over this time.

The Department of Transportation, Communication, and Infrastructure (DoTCI) now invite eligible consulting service providers (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (attach curriculum vitae with description of experience in similar assignments, similar conditions, etc.). The shortlisting criteria are:

Professional Experience Requirements

• Degree in GIS, Computer Science or Engineering with at least 10 years post-qualification experience in deploying GIS-based decision support systems, relational databases, and road management software products.
• At least 5 years’ experience in the transport sector working with road asset management systems.
• At least 5 years’ experience in road maintenance planning from condition assessments and developing a works program.
• Preferred knowledge in Disaster Risk Management (DRM) including basic concepts and experience with disaster impacts in the Transport Sector.
• Relocation to Pohnpei to work as an integral member of the Department of Transportation, Communication, and Infrastructure for the duration of the assignment.

Personal Attributes (Preferred)

• Passionate about developing the capacity and capability of local resources.
• Team player capable of leading a data management unit.
• Strong report writing and communication skills.
• Policy-making experience and investment decision-making will be an advantage.
• Proven capabilities in client management, project management and / or business unit management.
• Ability to work independently and promote the growth of a new business unit within government.
• Experience in developing and embedding pragmatic technical solutions.
• Solid experience across the broad aspects of road asset management, spatial mapping, and data analytics.

The attention of interested Consultants is drawn to paragraphs 3.14, 3.16, and 3.17 of the World Bank’s Procurement Regulations for IPF Borrowers, November 2020 Edition (“the Regulations”), setting forth the World Bank’s policy on conflict of interest.

A Consultant will be selected in accordance with the Individual Selection Method (INDV) set out in the Procurement Regulations.

Further information can be obtained at the address below during office hours 0900 to 1700 Pohnpei Time (Local Time).

Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by 4:00 p.m. (1600 hrs) Pohnpei Time on Tuesday, November 11, 2025.

Attn. John Hughes

Project Manager

Department of Transportation, Communications, and Infrastructure (DoTC&I)

Palikir, Federated States of Micronesia (FSM)

Tel: (+691) 320 2080

Email: john.hughes@tci.gov.fm

Web: www.tci.gov.fm

ANNEX A: TERMS OF REFERENCE AND SCOPE OF SERVICES

TRANSPORT DATA MANAGEMENT UNIT (TDMU) MANAGER

21st OCTOBER 2025

STRATEGIC CONTEXT:

The largest nation in the Micronesian sub-region, the Federated States of Micronesia (FSM), is made up of four semi-autonomous states (Kosrae, Pohnpei, Chuuk, Yap) located between Palau and the Philippines to the west and the Republic of the Marshall Islands (RMI) to the east. Although its land area covers just 700 square kilometers, FSM consists of more than 600 islands scattered over an area of about

2.6 million square kilometers, including its Exclusive Economic Zone.

Road and Port Infrastructure. FSM’s transport network is vulnerable to climate change induced risks such as sea level rise, intensified storm surge, increased precipitation and flooding. The network of roads and ports facilitates the movement of goods and services and is therefore of critical importance to the country’s economic development, as well as providing access to social services such as schools and health facilities. In addition, most of the population in FSM lives close to the coast, and critical infrastructure including roads, schools, places of employment, port facilities, tourist facilities, power plants and airports, are located primarily in the coastal zone. The road network in FSM is Government owned and maintained, and in general, there is only one circumferential route on the main island of each of the four FSM states. The lack or inexistence of alternative routes is a critical aspect to the communities and economies and therefore paramount to be considered when making decisions on capital and maintenance investments to promote the resilience of the road network. Road condition is mostly good to fair, with some sections of the network poor and very poor. Inadequate drainage and the insufficiency of routine maintenance are the main contributors to poor condition. Hence, since there is generally only one circumferential route per island, even a few poor or very poor sections can severely interrupt the flow of people, goods and services. The combination of multiple aspects (e.g. limited or no redundancy, high rainfall and undulating terrain) implies the need for a robust strategy for reconstruction and rehabilitation of transport assets to improve resilience during extreme events as well as ensure maintenance is properly performed so all year-round access is likely to be provided to FSM states residents.

Maintenance and Asset Management. Ongoing management and maintenance of existing infrastructure is severely limited, largely attributed to a lack of proactive asset management and constrained budget allocations. Lack of preventative maintenance can potentially put lives at risk as the deterioration of infrastructure and a reduction in service levels can reduce access to critical services (e.g. schools and hospitals), inhibit the movement of goods and people, reduce network safety, and prevent the further expansion of infrastructure services. In addition, it is also costly

in a financial sense given preventative maintenance provides a better financial return than investments in new infrastructure. Though the importance of preventative maintenance is known, there has been little appetite for allocating sufficient and regular budget for this. Compounded with the fact that the network is vulnerable to extreme weather events and climate change, the road network is at risk of rapid deterioration.

The remote geographical setting of FSM, increasingly harsh climatic conditions, the small populations of states, and unavailability of materials and equipment, all combine to make maintenance and management of infrastructure assets, and transport sector assets in particular, a major challenge. Road works are undertaken by a mix of actors including state-owned enterprise, state road agency force account, as well as state-based and international private contractors. Like many small island developing states, the development of the private contracting industry is curtailed primarily by a lack of reliable and sufficient funding for major works and maintenance. Routine and periodic maintenance of the sealed road network is ad-hoc at best, and non-existent at worst. Currently, only Kosrae has an inventory of its network drainage assets, and no state has an active network management system due to a lack of sufficient funding.

The sealed roads in FSM were originally asphalt-surfaced decades ago, with varying approaches to routine and periodic maintenance in each state:

• Pohnpei – the Pohnpei Transportation Authority (PTA) is a state-owned enterprise that is responsible for road maintenance and management. It owns an asphalt plant, and aggregate is available from local quarries, so it has capacity, but lack of funding limits its ability to undertake routine maintenance of the network, or periodic maintenance through resurfacing.
• Kosrae – the original asphalt surface has been resurfaced on occasion with double seal surface dressing, with imported materials and equipment through an international contractor, but routine maintenance is limited to pothole patching by force account or through local contractors.
• Yap – a donor-funded project has rehabilitated an asphalt-surfaced part of the network, but the routine maintenance is done by force account. There is a privately-owned asphalt plant on the island; however, for major periodic maintenance interventions, there is a need for all materials and equipment to be imported.
• Chuuk – the original asphalt-surfaced network has all but disappeared through lack of maintenance and all recent road reconstruction is in concrete, either through local or international contractors. A local quarry provides concrete aggregate.

The Government of FSM (GoFSM) is working with donors to support its climate change initiatives and has requested the World Bank’s assistance through the Prioritized Road Investment and Management Enhancements (PRIME) and the Strategic Climate-Oriented Road Enhancements (SCORE) projects. The common objective across the two projects is to improve the climate resilience of FSM’s transport network (with PRIME focused on primary roads, SCORE focused on secondary roads). The projects’ objectives will be achieved through three common components:

Component 1: Spatial and Sector Planning Tools. This involves technical assistance for sectoral and spatial planning tools that will improve the way that climate change is addressed in FSM’s road sector to enable policymakers to make informed decisions based on the most accurate and up-to date information available.

Component 2: Climate Resilient Infrastructure Solutions. This involves feasibility studies, design and construction of identified priority road assets to improve their resilience to climate-related hazards. The integration of climate change considerations into infrastructure activities will help strengthen the resilience of assets and improve functionality of the road network.

Component 3: Strengthening the Enabling Environment. This Component provides funding to support institutional and regulatory reforms for road sector asset management and maintenance, including measures to strengthen local capacity and to increase the sustainability of climate resilient road sector investments. In addition, this Component helps strengthen coordination among relevant institutions, will look at ways in which road sector management can be improved, and will address any emerging priority issues that can help support GoFSM in addressing climate change risks.

Component 4: Contingent Emergency Response Component (CERC). This component is designed to provide swift response in an event of an Eligible Crisis or Emergency4, by enabling GoFSM to request the World Bank to reallocate project funds to support emergency response and reconstruction.

There are three key initiatives which fall under Component 1 that are important to the TDMU:

• Road Network Vulnerability Assessment (VA) and Climate Resilient Road Strategy (CRRS) (PRIME)

GoFSM has prepared a detailed assessment of vulnerabilities in the road sector and developed a strategy for enhancing the climate resilience of its overall road network for the same timeframe. The consultancy services commenced in Q3, 2021 and are now completed. The key outputs from that consultancy include:

• Vulnerability and Risk Assessment Tool, that supports the analysis of road assets criticality, vulnerability against the occurrence of natural hazards and climate change and resultant risk; that sup-ports the graphic presentation of information and provides analysis and planning functionalities.
• Spatially Enabled Road Asset Inspection Forms and mobile applications for the field survey of the road network (for the collection of inventory and condition data).
• User manuals for the Vulnerability and Risk Assessment Tool, and all included functionalities.
• Database with set of data collected during the field inspections, including location, inventory, and condition data of road main assets.
• Proposal for mitigation and adaptation measures to increase the resilience of the FSM road network.
• Short, medium, and long-term prioritized program of investments.
• Recommendations of reforms to climate change adaptation and disaster risk management institutional and legal framework to improve the response against the occurrence of emergency situations.
• Climate-Informed Road Asset Management System (PRIME)

GoFSM plans to design and deploy a robust decision support system for identifying and managing road maintenance and rehabilitation needs. The key outputs from that consultancy include:

• Deploy RAMS system (software and hardware) leveraging work and findings from related PRIME consultancies. The RAMS will be a distributed model with standalone installations maintained in each of the four states and a central consolidated database at the national level (merged dataset).

4 Defined as “an event that has caused, or is likely to imminently cause, a major adverse economic and/or social impact associated with natural or man-made crises or disasters”, Paragraph 12, Bank Policy: Investment Project Financing, Projects in Situations of Urgent Need of Assistance or Capacity Constraints.

• Build a topological road network model in GIS and populate a central register including traffic volumes (ADT) and loading (ESA); pavement characteristics (surface type, width, shoulder); pavement structure/strength; pavement condition; roadside drainage and major structures (bridges, large culverts, retaining walls, barriers).
• Develop routine and periodic maintenance intervention and design standards with proper consideration of capability and resource capacity across the states.
• Develop methodology (condition assessment and treatment selection criteria) for identifying and prioritizing periodic maintenance resurfacing and rehabilitation (R&R) treatments.
• Conduct full inventory and condition assessment of entire network including training and knowledge transfer to state level technical staff.
• Using field survey and decision criteria determine 5-year periodic R&R program at site and network level.
• Provide mobile platform for validating and modifying the candidate R&R program in the field.
• Conduct field visit with state government representatives to validate R&R program and update to reflect field observations (budgets, location and extent of works, proposed treatment etc.).
• Load 5-year R&R program and maintenance strategy into GIS/RAMS.
• Develop capability uplift training requirements to build the core skills required to operate RAMS and manage the rolling R&R program of works
• Climate-informed Road Crash Database (SCORE)

GoFSM plans to establish a crash database that will allow for the recording and analysis of all road accident data including weather related factors, thereby enabling an evaluation of contributing factors to the crashes. Under this activity, staff hired for the Transport Sector Data Management Unit (under Component 3) would be trained to develop, manage and effectively use a road crash database. The TDMU will need to work closely with other stakeholders currently engaged or to be engaged in road crash reporting and recording that may include but not be limited to federal and/or state agencies of Health, Police and Transport. The crash database will be linked to the Climate-Informed RAMS being set up under PRIME.

Furthermore, there is one key activity that falls under Component 3 that the TDMU will support:

• Motorization Management Diagnostic and Implementation Plan (SCORE)

The term Motorization Management refers to a deliberate, diligent, and coordinated process to shape, through public policies and programs, the profile, quality and, to some degree, quantity, and intensity of use of the motor vehicle stock as it progresses through a country"s motorization process. It seeks to shape the way motor vehicles are managed throughout their effective in-use life in order to improve economic, safety, environmental and fuel consumption outcomes. GoFSM plans to conduct a diagnostic study to thoroughly understand how motorization is currently managed in FSM. The study will identify a roadmap of Motorization Management activities, including specific projects and institutional reform. The key outputs relevant to this role are:

• Profile of motor vehicle import process
• Profile of vehicle parts supply chain
• Profile of maintenance and repair industry
• Profile of retail fuel sector and e-charging in FSM
• Profile of past, present, and future motor vehicle stock
• Database of vehicle import data
• Vehicle insurance data records
• Data on stock of end-of-life vehicles (including vehicle parts, whole vehicles, tires, batteries, oil and other hazardous substances)
• Establishment of a Motor Vehicle Information Management System (MVIMS)

PRIMARY PURPOSE OF ROLE:

Lead the establishment of a new centralized Transport Data Management Unit (TDMU), strengthen systems and processes supporting data-informed decision making and provide technical direction, leadership, and capacity building to staff within this unit.

A dedicated TDMU team, consisting of an International Manager (this role), a National Deputy Manager/Coordinator and four Local Data Management Officers, manage data and operate the sectoral and spatial planning tools that are being implemented through the World Bank-funded projects including the PRIME and the SCORE projects. This TDMU Manager role was established primarily to manage transport-centric sectoral and spatial planning tools that inform road maintenance decision making across FSM. In addition, the role covers natural and climate hazards to the road infrastructure to support an integrated decision-making process when it comes to investment and prioritization of road maintenance.

Core sectoral and spatial planning tools that are being implemented through the PRIME and SCORE projects include, but are not limited to:

• VA and CRRS of the road network which utilizes geographic information systems and spatial data layers to identify at risk areas and prescribe mitigation measures.
• Climate-informed Road Asset Management System which provides tools to manage road asset information (linear and spatial referencing of the network and storage of associated road inventory) and associated network data such as traffic, terrain, drainage, and the likes. It will also implement tools to manage condition assessment, treatment modelling and management of a forward capital maintenance program.
• Climate-informed Road Crash Database which will enable GoFSM to store and analyze climate- informed road crash data to identify at risk areas so that Government decision-makers can make more informed decisions of where to invest in awareness-building and road upgrades to improve road safety.

The TDMU, its business processes, staffing capability, and the tools it manages are also being strengthened through complementary pieces of technical assistance. For instance, the Review of Institutional and Governance Arrangements for Road Sector Management has assessed the adequacy of the institutional framework and governance arrangements supporting road transport and provided recommendations to strengthen the enabling environment with a particular focus on maintenance of the road network and funding for these activities.

KEY ACCOUNTABILITIES

We are seeking a candidate to lead the establishment of the Transport Data Management Unit (TDMU) for a 12-month period, during which the TDMU Manager will also be responsible for training and mentoring a locally recruited staff member to the level of Deputy Manager or Coordinator. The aim is that, by the end of this period, the local Deputy will be prepared to assume full management responsibilities, enabling a smooth transition to local leadership of the TDMU. The TDMU Manager will have responsibility for:

1. Embedding the new PRIME and SCORE Sectoral and Spatial Planning Tools

• Develop project systems and then maintain them within the current environment (including SCORE and PRIME).
• Maintain the central database consolidating/integrating the World Bank-funded project datasets, including the necessary data sharing agreements to be put in place between main stakeholders.
• Review and import/migration of data into the central register.
• Identify and procure additional hardware and supplementary software required to sustain the TDMU.
• Identify and implement any technology maintenance support contracts.
• Identify ongoing road survey and data management requirements to ensure budgets and processes are in place to sustain the implemented systems.
• Identify budget shortfalls and work with GoFSM and development partners to establish funding for the ongoing TDMU activities including, but not limited to, data collection surveys, hardware, software and licensing costs, staff salary and allowances, training (GIS and RAMS), specialist support, fieldwork etc.
• Establish operating budget for TDMU and prepare a 4-year business transition plan and operating budget for the TDMU to ensure continuity beyond the term of this contract.
• Define policies concerning data ownership and usage among FSM’s government bodies.
• Define cyber-security protocols and processes to ensure government and privacy protection.

2. Establishing and Continuously Improving TDMU Processes

• Create the TDMU operating charter and terms of reference.
• Seek endorsement of the charter and TOR for the unit with senior managers.
• Develop operating mandate (hierarchy of business processes) for the unit.
• Consolidate processes implemented under World Bank-funded project initiatives and implement refinements to ensure their embedment within the transport sector.
• Create Standard Operating Procedure (SOPs) / Work Instructions for core processes, including Climate-informed RAMS (CiRAMS) operation, data import and updates, data collection surveys (traffic, roughness, inventory etc.), vehicle set-up, annual reporting
• Communicate and raise awareness of the unit within the transport sector.
• Coordinate with various federal and state government agencies given the multi-disciplinary nature of TDMU’s systems as successful implementation requires continuous inter-agency input.

3. Developing the Capability of its People

• Develop a capability uplift and training program for unit staff including: Assessment of current staff, online and third-party training options, development budget and schedule with targets.
• Regular meetings and support to unit staff (online and face-to-face).
• Provide leadership and on-job training and mentoring of unit staff.

4. Providing road asset management and maintenance advisory support

• Respond to data requests and enquiries from managers.
• Promote awareness of the sectoral and spatial planning systems decision support capability.
• Embed disaster and climate risk assessment tools to the best possible extent for improved decision making.
• Manage a rolling forward (5-year) maintenance work program (FWP) using the tools and processes implemented in CiRAMS. This will include ongoing road condition and traffic surveys, site walkovers, treatment selection and assessment etc.
• Prepare presentations and reports to promote the FWP and need for effective road maintenance and methods for funding.
• Publish an annual report summarizing the state of the road network based on information in the TDMU’s systems.

PERSONAL SPECIFICATIONS:

Minimum Requirements

• Degree in Civil Engineering, GIS, Computer Science or other relevant disciplines;
• At least 5 years’ experience in the transport sector working with road asset management systems.
• At least 5 years’ experience in road maintenance planning with experience in condition assessments and developing road maintenance works programs.
• Demonstrated project management capabilities including managing a business unit.

Desirable

• Knowledge in Disaster Risk Management (DRM) including basic concepts and experience with disaster impacts in the Transport Sector.
• Passionate about developing the capacity and capability of local resources.
• Strong report writing and communication skills.
• Policy-making experience decision-making will be an advantage.
• Ability to work independently and promote the growth of a new business unit within government.
• Experience in developing and embedding pragmatic technical solutions.
• Experience across the broad aspects of road asset management, spatial mapping, and data analytics.
• Experience working in island or remote/developing country contexts (e.g. Pacific islands states) is desirable, but not required;

Contract Arrangements and Reporting Requirements

• The position will be based in the DoTC&I office in Pohnpei and office space, general office supplies and office equipment will be provided. The TDMU Manager will also have access to required information, internet and network systems.
• The TDMU Manager position will report to the Assistant Secretary of Infrastructure Division, DoTC&I and be supervised by the Project Manager of PRIME and SCORE. The TDMU Manager will prepare a monthly progress report to the Secretary and Project Manager. Reporting and supervision relationships for TDMU are presented in an organogram below.
• The TDMU Manager will be responsible for the line management of four Data Management Officers (DMO’s) and the local counterpart/deputy manager. The TDMU team will initially be based in Pohnpei before relocating to state based offices.

Deliverables

Year 1 PROGRESS (by previous incumbent)

The table below summarizes the previous incumbent’s reported progress against TOR after year 1, and deliverables required of the position in year 2.

Deliverables

• D1: RAMS Database Architecture and Management Plan
• D2: TDMU Business Processes and Operating Structure
• D3: RAMS Work Instructions – For key processes
• D4: TDMU Development Budget
• D5: FSM Road Network Report
• D6: Log of Knowledge Transfer Activities

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