Southern Africa Trade and Connectivity Project ( - Тендер #67491040)

• Project ID

P164847

• Project Title

Southern Africa Trade and Connectivity Project

• Country

Southern Africa

• Notice No

OP00381460

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

MW-MTPW-463819-CS-INDV.

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

Oct 13, 2025 04:30

• Published Date

Oct 03, 2025

• CONTACT INFORMATION
• Organization/Department

Ministry of Transport and Public Works

• Name

Hastings Ngoma

• Address

Private Bag 322, Capital City, Lilongwe 3

• City

• Province/State

Southern Africa

• Postal Code

• Country

Southern Africa

• Phone

0999088044

• Email

hastings.ngoma@satcp.mw

• Website

www.satcp.mw

MINISTRY OF TRANSPORT AND PUBLIC WORKS

SOUTHERN AFRICA TRADE AND CONNECTIVITY PROJECT (P164847)

RE-ADVERTISEMENT

REQUEST FOR EXPRESSIONS OF INTEREST

(CONSULTING SERVICES – INDVIDUAL SELECTION)

COUNTRY: Malawi

NAME OF PROJECT: Southern Africa Trade and Connectivity Project (SATCP)

PROJECT ID: P164847

ASSIGNMENT TITLE: Consultancy to Review 2018-2023 National Trade Facilitation Action Plan and Develop its Successor Plan (Individual Selection)

REFERENCE NO.: MW-MTPW-463819-CS-INDV

DATE OF ISSUE: 27th September, 2025

• Introduction:

The Government of Malawi (GoM) has received a credit and grant from the International Development Association (IDA) under the Southern Africa Trade and Connectivity Project (Project) to support efforts to reduce trade costs and time, increase access to improved infrastructure, and increase value chain development in targeted corridors of Malawi and Mozambique, and intends to apply part of the proceeds for consulting services.

The Ministry of Transport and Public Works intends to apply part of the proceeds for consulting services. The consulting services (“the Services”) include consultancy to Review 2018-2023 National Trade Facilitation Action Plan and Develop its Successor Plan

• Objective of the Assignment

The primary objective of this assignment is to review Malawi"s National Trade Facilitation Action Plan and develop an updated Action Plan that aligns with national development goals, international best practices and standards, and new developments in the trade facilitation arena including the implementation of the AfCFTA and Tripartite Agreements.

• Scope of the assignment

• Review Malawi"s current National Trade Facilitation Action Plan and other related documents, identifying strengths, weaknesses, opportunities, and threats (SWOT analysis). By conducting a SWOT analysis, areas to improve Malawi"s trade competitiveness will be maximized by leveraging strengths, addressing weaknesses, and developing targeted strategies to capitalize on opportunities and mitigate threats.
• Conduct stakeholder engagement and analysis (government, private sector, civil society, development partners, National Trade Facilitation Committee (NTFC) etc.) to gather insights and feedback, ensuring broader stakeholder inclusion, including SMEs and women in trade.
• Assess Malawi"s trade facilitation landscape, focusing on ongoing reforms, changing procedures, IT system upgrades, infrastructure development, and institutional frameworks. This assessment aims to pinpoint gaps and areas for enhancement to streamline trade processes.
• Methodology

The consultant will employ a combination of the following methods to review Malawi"s National Trade Facilitation Action Plan and develop a succeeding Action Plan:

• Desk Review (10% of total duration):
• Analyze existing documents, reports, and data related to the current Action Plan, including the latest versions of WTO’s and Government of Malawi’s reports on the 2023/2024 Malawi Trade Policy Review.
• Identify strengths, weaknesses, opportunities, and threats (SWOT analysis) to unlock Malawi’s trade potential by identifying strategic strengths, addressing vulnerabilities, and developing proactive plans to capture opportunities and counter threats.
• Stakeholder Engagement (20% of total duration):
• Conduct interviews with key government officials, private sector representatives, and other stakeholders.
• Organize focus group discussions or workshops to gather feedback and insights.
• Facilitate effective involvement of the NTFC in leading stakeholder engagement, facilitating meetings, workshops, and consultations to gather input, promote ownership and commitment and build consensus among stakeholders on the plan"s goals, objectives, and actions to set the stage for successful implementation and meaningful trade facilitation reforms.
• Gap Analysis (20% of total duration):
• Identify gaps and areas for improvement in the current Action Plan and develop strategies to address them, ultimately enhancing Malawi"s trade facilitation environment. This involves evaluating the plan"s effectiveness in streamlining international trade, reducing costs and time, boosting efficiency, and enhancing the business environment against the baseline situation in 2018. The analysis will assess the gaps and the impact of all reforms implemented within and outside the 2018-2023 plan, including ongoing, completed, postponed, and discontinued initiatives.
• Conduct a review workshop with the NTFC to assess TFA provisions, identify gaps, and establish clear government priorities for the next 5 years.
• Assess alignment with international trade facilitation standards and best practices.
• Benchmarking (10% of total duration):
• Research and compare Malawi"s trade facilitation practices with regional and international benchmarks.
• Identify opportunities for improvement and modernization.
• Action Plan (with M&E and Communication Frameworks) Development (40% of total duration):
• To ensure strategic alignment across stakeholders, the Action Plan development process will involve one or two significant sessions with the NTFC to align national agencies with trade strategic priorities for TFA and non-TFA objectives; ensure key agencies commit to and align with their 5-year strategies, resources, and budgets; achieve alignment across government MDAs; and establish performance metrics and tracking.

• Develop a comprehensive updated Action Plan, incorporating findings and recommendations, including for general or specific contingency mechanisms to mitigate the impact of “force majeure” events like COVID-19 on the implementation of the reforms.
• Outline clear objectives, timelines, milestones, and responsible parties.
• Ensure alignment with national, regional, and continental trade facilitation goals.
• Specify the methods for tracking and assessing the Action Plan"s execution.
• Develop outreach initiatives to inform and engage stakeholders, soliciting regular feedback to ensure effective implementation and stakeholder buy-in of the NTF-AP. Additionally, list the agencies that will carry out these outreach initiatives.
• Present the updated Action Plan to stakeholders, solicit input, and incorporate feedback to reach a consensus with NTFC stakeholders before finalizing a final version for approval.

5. Expected Results and Main Activities

The desired outcomes of the consultancy project are as follows:

• A comprehensive review report of the current National Trade Facilitation Action Plan highlighting gaps, areas for improvement and the process for monitoring the implementation of the action plan.
• An updated Action Plan that succinctly prioritizes Malawian trade facilitation mission, goals and agenda, ensures fulfilment of the WTO TFA commitments and establishes SMART measures for delivery that are approved by relevant stakeholders.
• A functional M&E framework that ensures effective implementation and monitoring of the National Trade Facilitation Action Plan.
• Undertake an inclusive TF strategic planning process to develop a collective Malawian NTFC Action plan for 2025-2030 that realizes collaborative buy-in and ownership of the 2024-2029 trade facilitation agenda.

Improved trade facilitation capacity in Malawi, contributing to increased trade competitiveness and economic growth. Involving the NTFC in action plan development enhances Malawi"s capacity by fostering a deeper understanding of trade facilitation, improving analytical skills, strengthening institutions, streamlining procedures, promoting inter-agency coordination, and empowering officials to drive reforms.

7. Timelines and Deliverables

The consultancy shall be completed within 135 calendar days from the commencement date, with an allocation of 90 consulting days for the total assignment. The consultant will meet the following deliverables with delivery dates and consulting day/work effort as indicated:

• An Inception Report outlining the consultant’s understanding of the assignment, the proposed methodology, approach, and work plan to be used to achieve the outcomes of the assignment (6 days work effort).
• A draft review report of the current Action Plan that includes an evaluation of its effectiveness and impact (26 days work effort).
• A stakeholder feedback report (6 days work effort).
• Presentation of the findings and recommendations at stakeholders’ validation meeting (6 days work effort).
• Draft new Action Plan together with Communications Plan and M&E Plan (36 days work effort).
• A final review report and validated succeeding Action Plan (10 days work effort).
• Periodic interim reports to track progress, solicit stakeholder feedback, and inform timely adjustments.

8. Academic requirements and experience

The consultant is expected to have the following minimum requirements:

Academic Requirements:

• Master"s degree in a relevant field, such as:
• International Trade
• International Relations
• Economics
• Trade Law
• Business Administration
• Public Policy
• Logistics and Supply Chain Management
• Specialized training or certifications in trade facilitation, customs modernization, or related areas.

Experience:

• At least 5-7 years of experience in trade facilitation, customs modernization, or related areas.
• Proven experience in developing and implementing trade facilitation action plans or similar initiatives.
• Experience working with government agencies, international organizations, or private sector entities on trade facilitation projects.
• Strong understanding of national, regional and international trade facilitation standards and best practices (e.g., WTO TFA, WCO SAFE Framework).
• Experience in conducting stakeholder engagement, gap analysis, and needs assessments.
• Strong analytical, writing, and communication skills.
• Experience in project management and coordination.

Desirable Experience:

• Experience working in a developing country or similar context.
• Good understanding of trade facilitation issues affecting LDCs and the region.
• Good understanding of the trade policy and business environment of Malawi will be an added advantage.
• Familiarity with regional trade agreements and initiatives (e.g., AfCFTA).
• Facilitation skills for engaging and managing strategy formulation workshops.
• Experience with trade facilitation tools and instruments (e.g., UNCTAD"s ASYCUDA, Reforms Tracker, WCO"s CLSS).
• Knowledge of digital trade facilitation and single window systems.
• Experience in capacity building and training programs for government officials or private sector stakeholders.
• Experience in developing and writing national strategies and plans.

9. Reporting

In relation to these activities, the consultant will act under the direction of the Director of Trade in Goods and the Director of Trade in Services, with oversight from the Principal Secretary of Malawi’s Ministry of Trade and Industry. Submission of final deliverables will be done through both hard copies and electronic copies.

Reporting on contractual terms and obligations will be made to the Project Manager of the Southern Africa Trade and Connectivity Project.

10. Contracting

The consultant will be contracted in line with the World Bank’s procurement guidelines as administered by the Project Implementation Unit of the Southern Africa Trade and Connectivity Project.

11. Conflict of Interest

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” dated September, 2025 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

• Submission of Expressions of Interest

Interested Individuals meeting the stated requirements should submit their Expressions of interest including updated detailed curriculum vitae (CVs) and copies of professional certificates must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by 13th October, 2025 on or before 16:30 hours, local time. Full details of the terms of reference can be obtained through the below e-mails or visit www.satcp.mw

The Chairman,

Internal Procurement and Disposal of Assets Committee,

Ministry of Transport and Public Works

Southern Africa Trade and Connectivity Project (SATCP)

Attn: The Project Manager

Capital Hill, Private Bag 322, Lilongwe 3, Malawi

Tel: +265 1 789 577

E-mail: procurement@satcp.mw, CC: andrew.sungitsa@satcp.mw

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