Kosovo Social Assistance System Reform Project ( - Тендер #67122063)

• Project ID

P171098

• Project Title

Kosovo Social Assistance System Reform Project

• Country

Kosovo

• Notice No

OP00378989

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

SAS.1.3.ICS.024A

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

Sep 18, 2025 16:00

• Published Date

Sep 18, 2025

• CONTACT INFORMATION
• Organization/Department

Ministry of Finance, Labor and Transfers

• Name

Loresa Statovci

• Address

Government Building, 13th Floor, Square“Mother Theresa“-10000, Pristina

• City

• Province/State

Kosovo

• Postal Code

• Country

Kosovo

• Phone

049 304 004

• Email

Loresa.Statovci@rks-gov.net

• Website

https://mf.rks-gov.net/

Official Use Only
Republika e Kosovës
Republika Kosova - Republic of Kosovo
Qeveria - Vlada - Government
Ministria e Financave, Punës dhe Transfereve - Ministarstvo Finansija, Rada i Trasfera - Ministry of Finance, Labour and Transfers

Request for Expression of Interest
Country: Kosovo Project ID: P171098 World Bank Credit Name: Kosovo Social Assistance System Reform Project
Procurement Expert

Context

The Republic of Kosovo is implementing the Social Assistance Reform Project financed by the World Bank. The objective of the project is to improve the equity and adequacy of Kosovo’s social safety net.
Improvements in equity will include:
• Targeting Social Assistance Scheme (SAS) beneficiaries based on poverty status rather than categorical eligibility,
• Providing more adequate benefits, including increased per capita support for larger households, and
• Ensuring that work-capable beneficiaries are supported through activation measures.
The Ministry of Finance, Labour and Transfers (MFLT) is the implementing agency of the project, under which a Project Coordination Unit (PCU) is established and is now seeking to recruit a Procurement Specialist.
Responsibilities of the Procurement Specialist
The Procurement Specialist will support the Project Coordination Unit (PCU) in all aspects of project-related procurement and will be responsible for the following tasks:
• Collaborate with the PCU Coordinator to carry out procurement activities in line with the project and regularly update the Procurement Plan to guide and support project-related purchases.
Official Use Only
• Provide advice on all procurement-related matters.
• Assist in the preparation of procurement documents..
• Participate in and support the PCU/MFLT throughout the evaluation and selection process for consultants, including the preparation of evaluation reports and recommendations for contract awards.
• Draft correspondence with bidders/consultants and assist in drafting procurement-related communications between the PCU and the World Bank.
• Ensure that all procurement activities are conducted in compliance with the terms of the Credit Agreement and in accordance with the World Bank Procurement Regulations for IPF Borrowers (Procurement Regulations), issued in July 2016 and revised in November 2017 and August 2018, applicable to the procurement of goods, works, non-consulting services, and consulting services.
• Upload all required documents to the World Bank systems and must remain responsive and available to address applications, complaints, or any communication from stakeholders related to the procurement process.
Together with the PCU Coordinator, the Procurement Specialist will also be responsible for maintaining of the World Bank’s online platform, STEP (Systematic Tracking of Exchanges in Procurement), by managing and recording all project procurement activities.
The detailed tasks and responsibilities of the Procurement Specialist are outlined in the Terms of Reference (ToR) attached to this notice.
Required Qualifications
• A relevant university degree (a Master’s degree is an advantage);
• A minimum of 5 years of general/professional experience, including at least 3 years of specific experience in procurement;
• Experience with procurement in projects financed by the World Bank or other multilateral organizations is considered an asset;
• Familiarity with Kosovo’s public procurement procedures and guidelines would be an advantage;
• Language skills: Proficiency in both English and Albanian is essential; knowledge of Serbian is an asset;
• Strong computer literacy, including proficiency in commonly used software applications.
Official Use Only
Duration of Assignment
The Procurement Specialist will be engaged on a full-time basis. The contract is expected to commence in August 2025 and continue through December 2026. The contract duration will be subject to satisfactory performance, as assessed during an official annual review. The first six months will be considered a probationary period.
The consultant’s remuneration will be based on a monthly fee agreed upon in the contract. The consultant is expected to commence services upon signing the contract.
Selection Process:
Experienced and qualified individuals will be selected in accordance with the provisions of the World Bank Procurement Regulations for Investment Project Financing (IPF) Borrowers, July 2016, based on an open call.
Evaluation Criteria
• General qualifications – 30 points
• Specific experience relevant to the assignment – 70 points
Interested Individual Consultants may obtain further information at the address below during office hours: 08:00 – 16:00 (Monday to Friday).
Expressions of Interest, including a CV and a Motivation Letter, should be submitted to the email address provided below no later than August 22, 2025, at 16:00.
Ministry of Finance, Labour and Transfers Address: Government Building, 13th Floor, “Nënë Tereza” Square - 10000, Pristina Email: procurement.sas@rks-gov.net
Official Use Only
TERMS OF REFERENCE
KOSOVO SOCIAL ASSISTANCE SYSTEM REFORM PROJECT
Procurement Specialist
Context
The Republic of Kosovo is implementing the Social Assistance Reform Project with the support of World Bank. The objective of the project is to improve the equity and adequacy of Kosovo’s social safety net.
Improvements in equity will include:
• Targeting Social Assistance Scheme (SAS) beneficiaries based on poverty status rather than categorical eligibility,
• Providing more adequate benefits, including increased per capita support for larger households, and
• Ensuring that work-capable beneficiaries are supported through activation measures.
The Ministry of Finance, Labour and Transfers (MFLT) is the implementing agency of the project, under which a Project Coordination Unit (PCU) is established and is now seeking to recruit a Procurement Specialist.
Objective of the Assignment
The main objectives of this assignment are to assist the Project Coordination Unit (PCU) and MFLT in conducting procurement activities while respecting applicable procurement procedures for project implementation and to strengthen the procurement capacity of the institution and involved departments.
The Procurement Specialist (PS) will assist the Project Coordinator in managing the flow of procurement activities planned for the project and agreed upon in the procurement plan. The PS will support the PCU to ensure procurement transactions are reported and executed according to the procurement regulations specified in the Financial Agreement (FA) and Project Appraisal Document (PAD). As needed, he/she will work closely with the PCU team, Component Advisors, and relevant MFLT representatives to help them understand procurement aspects related to project implementation.
Official Use Only
Scope of Work
Key duties and responsibilities of the Procurement Specialist include, but are not limited to:
• Assist in project planning and implementation, in line with the agreed procurement plan; also assist in the development of the Project Implementation Plan;
• Support the Project Coordinator in preparing the project budget according to the agreed procurement plan;
• Prepare and update procurement plans for project implementation as needed, including updating the Project Procurement Strategy for Development (PPSD);
• Assist the Project Coordinator (and other component coordinators/PCU staff) in developing Terms of Reference for the procurement of consulting services in accordance with the procurement plan;
• Assist in the preparation of technical specifications/terms of reference and cost estimates for the procurement of goods and consulting services as per the Procurement Plan;
• Provide support as needed to technical specialists implementing project components on procurement-related matters;
• Assist the Project Coordinator and PCU staff in analyzing contract claims, special provisions, terms of reference/technical requirements in case of contract implementation problems, and contribute to issue resolution;
• Help negotiate with suppliers/consultants to improve their work and ensure contract terms and conditions are met;
• Maintain and update the project procurement database and monitoring system through STEP;
• Prepare an annual analysis of procurement results aimed at improving the quality of future procurements and contribute procurement inputs to project progress reports;
• Provide on-the-job training to technical specialists on procurement matters related to their needs (e.g., technical specifications, terms of reference, procurement procedures);
• Strengthen the procurement capacity of MFLT’s Procurement Division staff;
• In coordination with the PCU Coordinator and Social Schemes Department (SSD) representatives, prepare correspondence on procurement matters, which the PCU/SSD coordinator will submit to the Bank on behalf of MFLT/PCU;
• Contribute to the preparation of reports related to project procurement matters;
• Liaise with relevant stakeholders, other ministries, agencies, committees, local government authorities involved in project implementation, the Bank, and other international governmental
Official Use Only
and non-governmental financing organizations on all procurement-related issues, as agreed with the PCU Coordinator and SSD representatives;
• Maintain procurement data for all contracts signed under the project, including in STEP.
General Scope
The consultant’s specific tasks will cover the full procurement cycle applicable to the procurement methods specified in the procurement plan. This includes, but is not limited to:
• Preparing bidding documents for the procurement of goods, works, non-consulting and consulting services in accordance with the agreed Project Procurement Plan (including provisions in the PPSD) and the World Bank Procurement Regulations;
• Preparing and publishing procurement notices according to different procurement methods;
• Assisting the PCU in conducting tendering and selection processes, including pre-bid/pre-proposal meetings, clarifications, bid opening, etc.;
• Thoroughly reviewing all tender documentation for procurement aspects before submission to the World Bank in a timely manner and without objections, in line with the Bank’s requirements described in the Credit Agreement and agreed procurement plan;
• Assisting the PCU and evaluation committee in preparing evaluation reports based on the evaluation of bids for goods/works procurement and technical and financial proposals for consulting services, as required by bidding/RFP documents;
• When necessary, assist the PCU in developing supplier and contractor lists for purchases and shortlists for consulting packages considering suppliers’ and contractors’ experience and consultants’ qualifications;
• Assist the PCU in drafting contracts and contract negotiations for procurement of goods/works and consulting services up to contract signing, fully compliant with the Procurement Regulations and Project Operations Manual;
• Assist the PCU Coordinator in contract administration and monitoring;
• When necessary, in consultation with the Project Coordinator and/or SSD staff, adapt, modify, and amend technical specifications of project activity contracts through contract amendments;
• Assist the PCU Coordinator in obtaining relevant documents (invoices, delivery receipts, etc.) related to payments under contracts for goods, works, and services;
• Assist the PCU Coordinator with contract closure documentation and final reporting;
Official Use Only
• Perform any other tasks requested by the Social Schemes Department (SSD) or Project Coordinator.
Qualifications
The Procurement Specialist should meet the following requirements:
• Relevant university degree (Master’s degree is an advantage);
• Minimum 5 years of general/professional work experience, including at least 3 years of specific procurement experience;
• Experience with procurement in projects funded by the World Bank or other multilateral organizations is an advantage;
• Familiarity with Kosovo’s public procurement guidelines and procedures is an advantage;
• Language skills: proficiency in English and Albanian is essential; knowledge of Serbian is an asset;
• Computer literacy with knowledge of common software applications.
Duration and Remuneration
The Procurement Specialist will work full-time. The contract is expected to start in August 2025 and continue through December 2026. The position will be subject to annual performance evaluation, with the first six months considered probationary.
The consultant will be paid on a monthly basis at a fee agreed prior to contract signing. All terms and conditions will be outlined in the consultant contract. The contract will be based on the Bank’s standard Time-Based Small Assignments template. The consultant will keep accurate records of time spent on the project and authorized expenses as per the contract.
Before each payment, the Project Coordinator and implementing entity head (Director of the Social Schemes Department) must approve the quality of work performed. The consultant will regularly communicate with the Project Coordinator, Director of the Social Schemes Department, and other relevant parties within MFLT.
The client will provide office space and necessary equipment to perform the duties under this consultancy.
Reporting Relationships and Deliverables
Official Use Only
1. The Procurement Specialist for the Kosovo Social Assistance System Reform Project will report to the Director of the Social Schemes Department (SSD) and the Project Coordinator, working under the direct supervision of the Project Coordinator.
2. He/she will submit: a) monthly progress reports, and b) an annual final report. The Specialist will coordinate activities with Project Consultants and the Project Financial Management Specialist. He/she will support the Financial Management Specialist in updating: a) the Project Quarterly Disbursement Report, and b) the Project Disbursement Plan, in coordination with the Project Coordinator.
3. All reports and written communications related to the project will be in English.
4. The consultant will prepare and submit timesheets regularly and on time.

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