PROVISION OF A COMMERCIAL OFF THE SHELF (COTS) DIGITAL RECORDS MANAGEMENT SYSTEM AND MAINTENANCE SUPPORT FOR PUBLIC ( - Тендер #55579084)

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The information contained within the procurement notices/documents is intended for the sole purpose of suppliers preparing for their bids, and shall be used only for this intended purpose. They shall not be reproduced, distributed, adapted, modified, republished, displayed, broadcasted, hyperlinked, framed or transmitted in any manner or by any means without prior permission, other than for its intended purpose.


Tender No.PMOPSDETT24000005
Reference No.
AgencyPrime Minister"s Office-Public Service Division
Published18 Jul 2024 03:05PM
Offer Validity Duration6 Months
Remarks
Procurement TypeServices
Two Envelope BiddingIf the tender is a two envelope tender, you need to submit separate technical and price documents in your response.No
Tender TypeExpenditure
Covered under WTO-GPA/FTAYes
Procurement NatureNon Period Contract
Procurement MethodOpen Tender
Request for Proposal If the tender allows request for proposal, suppliers can counter propose with different items as long as it fulfills the intended objective of the original item.No
GRA Supply/Work Heads [Tendering Capacity]


Please refer to the tender documents to find out if the Government Registration Authority (GRA) registration is a critical (i.e. mandatory), non-critical or fully exempted evaluation criterion.

EPU/CMP/10 - Computer Related Hardware, Software, and Services [$1,000,000 (EPU S5)]
Procurement CategoryIT&Telecommunication ⇒ IT Services & Software Development

Closing on
13 Aug 2024
04:00PM
Add to Calendar
Electronic Submission

Site Briefing on
25 Jul 2024
02:00PM
View Site Briefing Details

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TENDER DOCUMENTS
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01 DRMS - Covering Letter.pdf


02 DRMS - Part 1 Section A - Instructions To Tenderers.pdf


03 DRMS - Part 1 Section B - Conditions Of Contract.pdf


04 DRMS - Part 1 Section C - Conditions of Software Maintenance Support.pdf


05 DRMS - Part 2 Section A General Requirements.pdf


06 DRMS - Part 2 Section B Functional Requirements.pdf


07 DRMS - Part 2 Section B Annex A - Instructions on Packaging Digital Records using BagIt for Transfer to NAS.docx


08 DRMS - Part 2 Section B Annex B System Functions Access.pdf


09 DRMS - Part 2 Section B Annex C Workflow and Reports Requirements.pdf


10 DRMS - Part 2 Section C Solution and Technical Requirements.pdf

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WHO TO CONTACT
(For all queries pertaining to this tender, please seek clarification from the person(s) listed below.)


KIMBERLY LI
Kimberly_LI@psd.gov.sg
9229-4347
63328932
100 High Street, #07-01, The Treasury, Singapore 179434



AWARDING AGENCY


Awarding AgencyPrime Minister"s Office-Public Service Division
CONTACT PERSON"S DETAILS
KIMBERLY LI
Kimberly_LI@psd.gov.sg
9229-4347

100 High Street, #07-01, The Treasury, Singapore 179434


SITE BRIEFINGAdd to Calendar

Attendance CompulsoryYes
Briefing Date25 Jul 2024
Briefing Time02:00PM
VenuePublic Service Division Auditorium, 100 High Street, The Treasury, Singapore 179434
RemarksContact person:
1) Kimberly Li at kimberly_li@psd.gov.sg / 9229-4347
2) Jeffrey Toh at effrey_toh@tech.gov.sg / 9888-9163

CONTACT PERSON"S DETAILS







ITEMS TO RESPOND


1
Item No. 1
Mandatory to Bid: Yes
One-time setup, configuration, installation, System Integration Testing, User acceptance testing, training, Performance Testing, System Security Acceptance Testing, Integration (Refer to 14 DRMS- Part 3 Annex I Cost Schedules Table 1a Item 1 for details)
Unit of MeasurementLOT
Required Quantity1.0000
RemarksPlease refer to Tender documents


2
Item No. 2
Mandatory to Bid: Yes
Provision for data conversion and data migration plan and migrate documents, data and file classification (in excel format) from existing PSD"s Email Management System (EMS), PSD"s Knowledge Bank (KB) and File Registry System (FRS)
Unit of MeasurementLOT
Required Quantity1.0000
RemarksPlease refer to Tender documents


3
Item No. 3
Mandatory to Bid: Yes
Training of End Users for the use of the proposed System. Each Session for up to 250 pax (Online or Physical)
Unit of MeasurementEACH
Required Quantity3.0000
RemarksPlease refer to Tender documents


4
Item No. 4
Mandatory to Bid: Yes
Training of Authenticated Users based on their roles on the use of the proposed System. Each session for up to 10 pax (Online or Physical)
Unit of MeasurementEACH
Required Quantity2.0000
RemarksPlease refer to Tender documents


5
Item No. 5
Mandatory to Bid: Yes
IT Operation Training . Each session for up to 10 pax (Online or Physical)
Unit of MeasurementEACH
Required Quantity1.0000
RemarksPlease refer to Tender documents


6
Item No. 6
Mandatory to Bid: Yes
Provision for up to 500 base user licenses for four (4) years, (including Year 0 for PGP, Year 1 for SWP and Year 2 & 3 for Software Maintenance and Support period) - Year 0
Unit of MeasurementEACH
Required Quantity500.0000
RemarksPlease refer to Tender documents
Per User Per Year


7
Item No. 7
Mandatory to Bid: Yes
Provision for up to 500 base user licenses for four (4) years, (including Year 0 for PGP, Year 1 for SWP and Year 2 & 3 for Software Maintenance and Support period) - Year 1
Unit of MeasurementEACH
Required Quantity500.0000
RemarksPlease refer to Tender documents
Per User Per Year


8
Item No. 8
Mandatory to Bid: Yes
Provision for up to 500 base user licenses for four (4) years, (including Year 0 for PGP, Year 1 for SWP and Year 2 & 3 for Software Maintenance and Support period) - Year 2
Unit of MeasurementEACH
Required Quantity500.0000
RemarksPlease refer to Tender documents
Per User Per Year


9
Item No. 9
Mandatory to Bid: Yes
Provision for up to 500 base user licenses for four (4) years, (including Year 0 for PGP, Year 1 for SWP and Year 2 & 3 for Software Maintenance and Support period) - Year 3
Unit of MeasurementEACH
Required Quantity500.0000
RemarksPlease refer to Tender documents
Per User Per Year


10
Item No. 10
Mandatory to Bid: Yes
Provide two (2) years (for Year 2 & 3) of Software Maintenance and Support Services for the System commencing from the date the Solution Warranty period expires. - Year 2
Unit of MeasurementYEAR
Required Quantity1.0000
RemarksPlease refer to Tender documents

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