Digital Federated States of Micronesia Project ( - Тендер #41171927)

NOTICE AT-A-GLANCE

• Project ID

P170718

• Project Title

Digital Federated States of Micronesia Project

• Country

Micronesia, Federated States of

• Notice No

OP00224765

• Notice Type

Request for Expression of Interest

• Notice Status

Published

• Borrower Bid Reference

FM-DOFA-347316-CS-INDV

• Procurement Method

Individual Consultant Selection

• Language of Notice

English

• Submission Deadline Date/Time

May 12, 2023 05:00

• Published Date

Apr 25, 2023

• CONTACT INFORMATION
• Organization/Department

Department of Finance and Administration

• Name

Kwame Shiroya

• Address

FSM National Government PO Box PS 158 Palikir Pohnpei 96941

• City

• Province/State

Micronesia, Federated States of

• Postal Code

• Country

Micronesia, Federated States of

• Phone

320-2639

• Email

kwame.shiroya@dofa.gov.fm

• Website

ciu.dofa@gov.fm

REQUEST FOR EXPRESSIONS OF INTEREST (REOI)

(INDIVIDUAL CONSULTING SERVICES)

FOR RESIDENTS IN FSM ONLY

COUNTRY: Federated States of Micronesia (FSM)

NAME OF PROJECT: Digital FSM Project (P170718)

GRANT NO.: IDA-D5560

Assignment Title: CIU Finance Officer

Reference No.: FM-DOFA 347316-CS- INDV

The Federated States of Micronesia (FSM) has received financing from the World Bank (WB) toward the cost of the Digital FSM Project, and intends to apply part of the proceeds for consulting services.

The Finance Officer will assist in all financial matters relating to implementation of the project. She/he will be mainly responsible for preparing Trimester Financial Progress, Project Account, FM section of the Project Implementation manual, SOEs and other related financial reports as required by the World Bank (WB) and the Government of the Federated State of Micronesia (GoFSM). The Finance Officer will work under the direct guidance of the Senior Finance Specialist. She/he will work with the Project Implementation Support Officer and Department of Finance and Administration (DoFA) officers in both the preparation and regular reviews of the project budget.

The detailed Terms of Reference (TOR’s) for the assignment may be obtained through (www.dofa.gov.fm) or by e-mailing to the address indicated in this REOI.

The Central Implementation Unit (CIU) within the FSM National Government Department of Finance and Administration (DoFA) now invites eligible individual Consultants to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (attach curriculum vitae with description of experience in similar assignments, similar conditions, etc. and the details of two references).

The criteria for selecting the Consultant are:

Mandatory

• Minimum of Associates’ Degree in Accounting or Finance or Business Management, Public Administration or similar discipline from recognized academic institution.
• Minimum of three (3) years of work experience in either public or private sector.
• Experience with working in a team environment.
• Fluency in written and spoken English.

Desirable

• Qualified or certification in relevant fields (management, financial management, and accounting).
• Knowledge of computer applications and financial accounting.
• Good understanding of Government accounting system.
• Experience in financial management of donor - funded projects.
• Work experience with donor/s or international non-governmental organizations.

The CIU Finance Officer will be based in Palikir, Pohnpei, Federated States of Micronesia for an initial period of twelve months. Contract extension will be subject to satisfactory performance and availability of funds.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, Revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Further information can be obtained at the address below during office hours 0900 to 1700 Pohnpei Time (Local Time).

Expressions of interest must be delivered in a written form to the email addresses below by May, 12, 2023 to:

Secretary, Department of Finance and Administration,

Attn:

Mr. Kwame Shiroya

Program Manager

Central Implementation Unit

Department of Finance & Administration

Palikir, Federated States of Micronesia (FSM)

Email: kwame.shiroya@dofa.gov.fm

And CC to: Central Implementation Unit- ciu.dofa@gov.fm

TERMS OF REFERENCE

• Background

The National Government of the Federated States of Micronesia (FSM) has partnered with the World Bank (WB) to implement development activities within the FSM. The current and pipeline portfolio includes projects in the sectors of Energy, Fisheries, Information & Communication Technology (ICT), Public Financial Management strengthening and Maritime Transport. To support the preparation and implementation of WB financed projects the National Government proposes to strengthen its capacity in core cross cutting functions including financial management, environmental and social safeguards, communications and procurement.

In order to strengthen financial management (FM) support to the projects, a Central Implementation Unit has been established under the Investment Finance Unit in the Department of Finance (DoFA). The objective of the CIU is to provide support to Implementing Agencies in the preparation, implementation and reporting of WB financed projects. The Finance Officers will work under the direction of the CIU Program Manager.

• Scope of Work

The Finance Officer will assist in all financial matters relating to implementation of the projects. S/He will be mainly responsible for preparing Trimester Financial Progress reports, Project Accounts, FM section of the Project Implementation manual, SOEs and other related financial reports as required by the WB and the GoFSM. The Finance Officer will work with the Project Implementation Support Officer and DoFA officers in both the preparation and regular reviews of the project budget.

The Finance Officer’s main responsibilities include:

• Work with GoFSM to incorporate project funds directly into the government accounts, which may include providing advice of charts of accounts structures, to meet the requirements of the GoFSM and the WB;
• Enter the project transactions directly onto the FundWare (the accounting software) or prepare all the documentation and oversee the entering of the transaction. Ensure FundWare is able to generate the appropriate reports, e.g., IFRs, transaction listings;
• Monitor financial disbursements and all administrative procedure in line with GoFSM and the WB requirements;
• Prepare financial management sections of the Project Implementation Manual as per need of the project
• Ensure the timeliness and quality of required annual, semi-annual, or quarterly financial reports to the WB on a regular basis;
• Provide orientation and on the job training to upgrade performance skills of the project staff on all project related financial system as per the WB procedures and guidelines;
• Attend and participate in project meetings and give input to financial related matters;
• Assist in the planning and budgeting for the project, taking the lead role in the preparation and monitoring of the project financial plan and budgets and ensuring that the assumptions, parameters, guidelines, and policies in planning are compiled with;
• Review and monitor project financial management arrangement and performance and make recommendations to improve performance;
• Act as a liason between the PIU and CIU on all finance matters and
• Actively participate in Project Steering Committees as needed.

• Skills, Qualifications, and Experience

Mandatory

• Minimum of Associates’ Degree in Accounting or Finance or Business Management, Public Administration or similar discipline from recognized academic institution.
• Minimum of three (3) years of work experience in either public or private sector.
• Experience with working in a team environment.
• Fluency in written and spoken English.

Desirable

• Qualified or certification in relevant fields (management, financial management, and accounting).
• Knowledge of computer applications and financial accounting.
• Good understanding of Government accounting system.
• Experience in financial management of donor - funded projects.
• Work experience with donor/s or international non-governmental organizations.

• Reporting Obligation

The Finance Officer will report to the Program Manager for the Central Implementation Unit or any staff designated by the Secretary of Finance & Administration.

The Finance Officer will work closely with the Project Managers and DoFA officers in both the preparation and regular reviews of the project budget.

The Finance Officer will assist in all financial matters relating to implementation of the projects. Specifically, the Finance Officer will be mainly responsible for the following reporting requirements:

• Preparation of monthly ‘interim financial reports’ for assigned WB projects
• Monthly reconciliation of all designated accounts, fixed assets, travel vouchers.
• Submission of quarterly reports for each project within the 45-day time period required by the WB.
• Processing of quarterly replenishment documentation: SOEs and other related financial reports as required by the WB and the GoFSM.
• Preparation of project financial statements and documentation for annual audits. Timely upload audit financial reports on client connection before the due dates.

REQUEST FOR EXPRESSIONS OF INTEREST (REOI)

(INDIVIDUAL CONSULTING SERVICES)

FOR RESIDENTS IN FSM ONLY

COUNTRY: Federated States of Micronesia (FSM)

NAME OF PROJECT: Digital FSM Project (P170718)

GRANT NO.: IDA-D5560

Assignment Title: CIU Finance Officer

Reference No.: FM-DOFA 347316-CS- INDV

The Federated States of Micronesia (FSM) has received financing from the World Bank (WB) toward the cost of the Digital FSM Project, and intends to apply part of the proceeds for consulting services.

The Finance Officer will assist in all financial matters relating to implementation of the project. She/he will be mainly responsible for preparing Trimester Financial Progress, Project Account, FM section of the Project Implementation manual, SOEs and other related financial reports as required by the World Bank (WB) and the Government of the Federated State of Micronesia (GoFSM). The Finance Officer will work under the direct guidance of the Senior Finance Specialist. She/he will work with the Project Implementation Support Officer and Department of Finance and Administration (DoFA) officers in both the preparation and regular reviews of the project budget.

The detailed Terms of Reference (TOR’s) for the assignment may be obtained through (www.dofa.gov.fm) or by e-mailing to the address indicated in this REOI.

The Central Implementation Unit (CIU) within the FSM National Government Department of Finance and Administration (DoFA) now invites eligible individual Consultants to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services (attach curriculum vitae with description of experience in similar assignments, similar conditions, etc. and the details of two references).

The criteria for selecting the Consultant are:

Mandatory

• Minimum of Associates’ Degree in Accounting or Finance or Business Management, Public Administration or similar discipline from recognized academic institution.
• Minimum of three (3) years of work experience in either public or private sector.
• Experience with working in a team environment.
• Fluency in written and spoken English.

Desirable

• Qualified or certification in relevant fields (management, financial management, and accounting).
• Knowledge of computer applications and financial accounting.
• Good understanding of Government accounting system.
• Experience in financial management of donor - funded projects.
• Work experience with donor/s or international non-governmental organizations.

The CIU Finance Officer will be based in Palikir, Pohnpei, Federated States of Micronesia for an initial period of twelve months. Contract extension will be subject to satisfactory performance and availability of funds.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, Revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Further information can be obtained at the address below during office hours 0900 to 1700 Pohnpei Time (Local Time).

Expressions of interest must be delivered in a written form to the email addresses below by May, 12, 2023 to:

Secretary, Department of Finance and Administration,

Attn:

Mr. Kwame Shiroya

Program Manager

Central Implementation Unit

Department of Finance & Administration

Palikir, Federated States of Micronesia (FSM)

Email: kwame.shiroya@dofa.gov.fm

And CC to: Central Implementation Unit- ciu.dofa@gov.fm

TERMS OF REFERENCE

• Background

The National Government of the Federated States of Micronesia (FSM) has partnered with the World Bank (WB) to implement development activities within the FSM. The current and pipeline portfolio includes projects in the sectors of Energy, Fisheries, Information & Communication Technology (ICT), Public Financial Management strengthening and Maritime Transport. To support the preparation and implementation of WB financed projects the National Government proposes to strengthen its capacity in core cross cutting functions including financial management, environmental and social safeguards, communications and procurement.

In order to strengthen financial management (FM) support to the projects, a Central Implementation Unit has been established under the Investment Finance Unit in the Department of Finance (DoFA). The objective of the CIU is to provide support to Implementing Agencies in the preparation, implementation and reporting of WB financed projects. The Finance Officers will work under the direction of the CIU Program Manager.

• Scope of Work

The Finance Officer will assist in all financial matters relating to implementation of the projects. S/He will be mainly responsible for preparing Trimester Financial Progress reports, Project Accounts, FM section of the Project Implementation manual, SOEs and other related financial reports as required by the WB and the GoFSM. The Finance Officer will work with the Project Implementation Support Officer and DoFA officers in both the preparation and regular reviews of the project budget.

The Finance Officer’s main responsibilities include:

• Work with GoFSM to incorporate project funds directly into the government accounts, which may include providing advice of charts of accounts structures, to meet the requirements of the GoFSM and the WB;
• Enter the project transactions directly onto the FundWare (the accounting software) or prepare all the documentation and oversee the entering of the transaction. Ensure FundWare is able to generate the appropriate reports, e.g., IFRs, transaction listings;
• Monitor financial disbursements and all administrative procedure in line with GoFSM and the WB requirements;
• Prepare financial management sections of the Project Implementation Manual as per need of the project
• Ensure the timeliness and quality of required annual, semi-annual, or quarterly financial reports to the WB on a regular basis;
• Provide orientation and on the job training to upgrade performance skills of the project staff on all project related financial system as per the WB procedures and guidelines;
• Attend and participate in project meetings and give input to financial related matters;
• Assist in the planning and budgeting for the project, taking the lead role in the preparation and monitoring of the project financial plan and budgets and ensuring that the assumptions, parameters, guidelines, and policies in planning are compiled with;
• Review and monitor project financial management arrangement and performance and make recommendations to improve performance;
• Act as a liason between the PIU and CIU on all finance matters and
• Actively participate in Project Steering Committees as needed.

• Skills, Qualifications, and Experience

Mandatory

• Minimum of Associates’ Degree in Accounting or Finance or Business Management, Public Administration or similar discipline from recognized academic institution.
• Minimum of three (3) years of work experience in either public or private sector.
• Experience with working in a team environment.
• Fluency in written and spoken English.

Desirable

• Qualified or certification in relevant fields (management, financial management, and accounting).
• Knowledge of computer applications and financial accounting.
• Good understanding of Government accounting system.
• Experience in financial management of donor - funded projects.
• Work experience with donor/s or international non-governmental organizations.

• Reporting Obligation

The Finance Officer will report to the Program Manager for the Central Implementation Unit or any staff designated by the Secretary of Finance & Administration.

The Finance Officer will work closely with the Project Managers and DoFA officers in both the preparation and regular reviews of the project budget.

The Finance Officer will assist in all financial matters relating to implementation of the projects. Specifically, the Finance Officer will be mainly responsible for the following reporting requirements:

• Preparation of monthly ‘interim financial reports’ for assigned WB projects
• Monthly reconciliation of all designated accounts, fixed assets, travel vouchers.
• Submission of quarterly reports for each project within the 45-day time period required by the WB.
• Processing of quarterly replenishment documentation: SOEs and other related financial reports as required by the WB and the GoFSM.
• Preparation of project financial statements and documentation for annual audits. Timely upload audit financial reports on client connection before the due dates.

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