Kerala Solid Waste Management Project (Индия - Тендер #62428629)

NOTICE AT-A-GLANCE

• Project ID

P168633

• Project Title

Kerala Solid Waste Management Project

• Country

India

• Notice No

OP00346357

• Notice Type

Invitation for Bids

• Notice Status

Published

• Borrower Bid Reference

IN-ULB MLP NIL-482141-GO-RFQ

• Procurement Method

Request for Quotations

• Language of Notice

English

• Submission Deadline Date/Time

Apr 05, 2025 03:00

• Published Date

Mar 18, 2025

• CONTACT INFORMATION
• Organization/Department

ULB MLP NILAMBUR

• Name

Mithun A

• Address

Municipal Office, Nilambur

• City

• Province/State

India

• Postal Code

• Country

India

• Phone

9447747524

• Email

kswmpnbr@gmail.com

• Website

REQUEST FOR QUOTATIONS

Procurement of Goods under RFQ/Shopping Procedures E-Procurement Notice

(Two-Envelope with e-Procurement Bidding Process)

Purchaser: Nilambur Municipality, Malappuram, Kerala

Contract title: Procurement of 4-wheeler box type container cargo vehicle for Nilambur Municipality, Malappuram

RFQ No: LSGD/KSWMP/01/2025 Date: 14.03.2025

Applicable Procurement Guidelines/Regulations Date: World Bank’s “Procurement Regulations for IPF Borrowers, July 2016, Fourth Edition November 2020

• The Government of India has received financing from the World Bank towards the cost of the Kerala Solid Waste Management Project and intends to apply part of the proceeds towards eligible payments under the contract for which this request for quotations is issued. The Clean Health Supervisor/ City Manager, Nilambur Municipality, Malappuram District, Kerala invites quotations electronically from eligible bidders (from suppliers/vehicle manufacturers/authorized dealers/distributors) for the following goods.

• The Bidders may submit all-inclusive Quotation for one vehicle as per specification detailed in Appendix 2 and in adherence to technical and financial forms.

• This e-Procurement notice includes the terms and conditions applicable to submission of quotations; criteria for qualification, evaluation, and for award of supply order(s); and relevant forms to be filled by the bidders. Implementing Agency has not issued a separate RFQ document for this purchase. The e-Procurement notice including the terms and conditions etc. can be downloaded free of cost by logging on to the website https://etenders.kerala.gov.in/nicgep/app. The bidders would be required to register in the website which is free of cost.
• For submission of Quotation, the Bidder is required to have Digital Signature Certificate (DSC) from one of the Certifying Authorities authorized by Government of India for issuing DSC. Bidders can see the list of licensed CA’s from the link (www.cca.gov.in). Bidders who have not obtained the user ID and password for participating in e-procurement in this Project, may obtain the same from the website: https://etenders.kerala.gov.in/nicgep/app.

Quotations, both Technical Part and Financial Part shall be submitted on https://etenders.kerala.gov.in/nicgep/app on or before 15:00 hours on 05.04.2025. Any quotation or modifications to quotation received outside the e-procurement system will not be considered. The electronic bidding system would not allow late submission of quotations. The ‘Technical Part’ of the Quotations will be opened online on 05.04.2025 at 15:30 hours, this can also be viewed by the bidders online. The electronic summary of quotation openings of technical parts will be generated and uploaded online.

• If the Implementing Agency’s office happens to be closed on the date of opening of the Quotations as specified, the ‘Technical Part’ of the Quotations will be opened on the next working day at the same time. The Financial Parts of the Quotations shall remain unopened in the e-procurement system, until the subsequent online opening, following the evaluation of the Technical Parts of the Quotations.
• Other details can be seen in the RFQ document. The Purchaser shall not be held liable for any delays due to system failure beyond its control. A Bidder requiring any clarification of the RFQ Document may notify the Purchaser online or may visit the office of the Purchaser at the address given below.
• Bid Submission Fee (Tender Fee): The Bidder should pay a Bid Submission Fee (Tender Fee) of Rs. 2000/- (Rupees Two Thousand Only) online through e-procurement portal of the Government of Kerala as per instructions provided therein. Any quotation not accompanied by the Bid submission Fee (Tender Fee) as notified shall be rejected by the Employer as non-responsive. Bid submission fee (Tender Fee) remitted will not be refunded.
• Bid Security (Earnest Money Deposit-EMD): The Bidder should pay a Bid Security (Earnest Money Deposit- EMD) of Rs. 13220/- (Rupees Thirteen thousand two hundred and twenty rupees Only) online through e procurement portal of the Government of Kerala as per instructions provided therein. Any quotation not accompanied by the required Bid Security (Earnest Money Deposit- EMD) shall be rejected by the Employer as non-responsive. The Bid Security (Earnest Money Deposit- EMD) of the unsuccessful Bidder shall become refundable as promptly as possible after opening of Price Bid and finalization of the tender. The Bid Security (Earnest Money Deposit- EMD) of the successful Bidder will be discharged when the Bidder has signed the Agreement.

The Bid Security (Earnest Money Deposit- EMD) may be forfeited:

a) if the Bidder withdraws the quotation after Bid opening during the period of Bid validity including extended period of validity; or

b) if any modification is affected to the tender documents or

c) in the case of a successful Bidder, if the Bidder fails within the specified time limit to:

Sign the Agreement.

d) In such cases the work shall be rearranged at the risk and cost of the selected bidder.

The Bid Security (Earnest Money Deposit- EMD) deposited with the Employer will not carry any interest.

The Health Supervisor/Clean City Manager,

Nilambur Municipality,

VK Road, Nilambur

Malappuram District,

Kerala State, India

Phone: 04931220365, 9349284963

RFQ No: LSGD/KSWMP/01/2025 Date: 14/03/2025

Terms and Conditions

• Eligibility: A Bidder (a) shall not participate in more than one Quotation; (b) shall not have conflict of interest as defined in the Bank’s Procurement Regulations; and (c) should not have been (i) temporarily suspended or debarred by the World Bank Group in compliance with the Bank’s Anti-Corruption Guidelines and its Sanctions Framework; (ii) the Supplier should not be banned any Govt entity in the last three years.
• Clarifications & Amendments: If the Purchaser receives any request for clarification of this RFQ Document, it will upload its response together with any amendment to this document, on the e-procurement portal for information of all Bidders. Bidders should check on the e-procurement system, for any amendments to the terms and conditions.
• Documents: The Quotation shall comprise two Parts, namely the Technical Part and the Financial Part. Both Parts shall be submitted simultaneously.
• Place of Delivery: Nilambur Municipality, VK Road, Nilambur, Malappuram District, Kerala-679329, as mentioned in the tender paper.
• The Technical Part of Quotation shall comprise the following:

The bidder shall submit the technical section in full compliance with the prescribed format provided in Appendix 1.

• Letter of Quotation – Technical Part;
• Delivery Period Offered: List of Goods & Related Services indicating Bidder’s offered delivery period in the prescribed Form;
• Technical Specifications: confirmation that the offered Goods and Related Services conform to the required specifications;
• Evidence in accordance with Clause 9 establishing Bidder’s qualifications to perform the contract if its quotation is accepted;
• Performance Statement of supplies of similar goods made during the last 3 years, in the prescribed Format;
• Complete address and contact details of the Bidder having the following information:

Name of Firm

Address for communication Telephone No(s): Office

Mobile No.

Facsimile (FAX) No.

Electronic Mail Identification (E-mail ID)

• PAN, TAN, GST Registration of the bidder.
• The Technical Part of Quotation shall not include any financial information related to the Quotation price. Where material financial information related to the Quotation price is contained in the Technical Part of Quotation, the Quotation shall be declared non-responsive
• The Financial Part of Quotation shall comprise the following:

The bidder shall submit the technical section in full compliance with the prescribed format provided in Appendix 1.

• Letter of Quotation - Financial Part
• Price Schedule (using the Schedule uploaded with the RFQ document) wherein the rates shall be submitted online
• Quotation Prices

• The contract shall be for the full quantity for all items, as specified in the Price Quotation Form. Corrections, if any, can be carried out by editing the information before electronic submission.
• All duties, taxes and other levies payable on the raw materials and components shall be included in the total price.
• GST and any other taxes, which will be payable on the vehicle at the time of invoicing in connection with the sale, shall be shown separately. If these are only stated to be extra, such quotations are liable to be rejected. Wherever these taxes are not shown, these will be assumed to have been included in the quoted price.
• The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account.
• The Prices shall be quoted in Indian Rupees only.
• Bidder must expressly mention the name/brand of the items offered by them in the price schedule along with proper product brochures
• The bidder must mention in detail about the product being offered in lieu of the specified specifications and not by simply mentioning “Complied”. Quotations with no proper technical specifications/catalogues are likely to be disqualified.
• The rate quoted should comprise a comprehensive insurance amount for a period of one year, from the date of invoicing in connection with the sale.

• Conformity of Goods: the Bidder shall furnish as part of the Technical Part of Quotation, documentary evidence that the vehicle conforms to the technical specifications and standards, as relevant. Compliance to the technical specifications, vehicle after sales service agreement, warranty/ guarantee as applicable, all Taxes paid Certificates, Emission Norms Compliance Certificate etc.

• Qualification of the Bidder:

(a) Bidder should have supplied a vehicle of similar type (& capacity) of at least 100% quantity in any one of the last 3 years. Details of supplies made during the last 3 years shall be submitted in the specified Proforma. At least 100 % of the quantity in case of vehicles offered for supply should have been in successful operation for at least one year as on the last day for bid submission.

(b) Supplies for any particular item in each quotation should be from one manufacturer only. Quotations offering supplies from different manufacturers for the same item in the quotation will be treated as non-responsive.

(c) The Purchaser shall have the right to seek technical presentation or check the vehicle before financial opening to check the vehicle for meeting the technical specification criteria. The bidder shall also submit brochure / Catalogue/ other documents/drawings indicating specifications and conformity to requirements of vehicle along with the bid document as suggested in technical specifications.

(d) Suppliers/ dealers only engaged in selling new Vehicles shall be considered and should have a sales and service Center in Nilambur or Malappuram for the type of vehicle, being in offer.

• Documents Evidencing Qualification: Bidders are requested to submit copies of the following documents as evidence of your qualification.
• Valid trading license/registration Certificate.
• Valid certificate of GST registration;
• Certificate of Distributorship/Authorization from Original Equipment Manufacturer (OEM)
• Self-declaration to the effect that the bidder is not insolvent, in receivership, bankrupt or being wound up or subject to legal proceedings for any of these circumstances.
• Self-declaration that the bidder’s business activities are not suspended or debarred from public procurement by the State Government of Kerala, any other State Government or Government of India.
• Technical Specifications: confirmation that the offered Goods and Related Services conform to the required specifications;
• Evidence in accordance with Clause 9 establishing Bidder’s qualifications to perform the contract if its quotation is accepted;
• Performance Statement of supplies of similar goods made during the last 3 years, in the prescribed Format;
• Validity of Quotation: Quotation shall remain valid for a period not less than 30 days after the deadline date specified for submission.

• Signing of Quotations: The name and position held by each person signing the quotation and related documents must be typed or printed below the signature.

• Quotation Submission: The Letter of Quotation – Technical Part, and Letter of Quotation – Financial Part shall be filled, signed and scanned copies shall be uploaded along with the Price Schedules that shall be furnished using the Forms attached without any alterations. All blank spaces shall be filled in with the information requested. Scanned copies of all other documents shall also be uploaded on this website.
• Online Opening and Evaluation of Technical Parts of Quotations: The ‘Technical Part’ of the Quotations will be opened online on the specified date and time. This can also be viewed by the bidders online, and electronic summary of quotation opening of technical part will be generated and uploaded online. The Financial Parts of the Quotations shall remain unopened in the e-procurement system, until the subsequent online opening, following the evaluation of the Technical Parts of the Quotations.

• The Purchaser shall examine the technical part of the quotation to determine whether the quotation (a) has been properly signed (Clause 10); b) meets the eligibility criteria (Clause 1); (c) conforms to all terms, conditions, technical specifications, warranty/guarantee etc.; and (d) the bidder has accepted the delivery schedule (Purchaser’s Requirement Form 1).

• Only Quotations that are both substantially responsive to the RFQ document, and meet all Qualification Criteria shall qualify for opening of the Financial Parts of their Quotations at the second online opening.

• Any historical information, if required may be asked from the bidders during evaluation of quotes.

• Purchaser shall notify in writing those Bidders who have failed to meet the Qualification Criteria or whose Quotations were considered non-responsive to the requirements in the RFQ document, advising them that their Technical Part of Quotation failed to meet the requirements of the RFQ document; and that their Financial Part of the Quotation shall not be opened.

• Simultaneously, the Purchaser shall notify in writing those Bidders whose Technical Parts of Quotations have been evaluated as substantially responsive and meeting the Qualification Criteria that their Quotation has been evaluated as substantially responsive to the RFQ document and that their Financial Part of Quotation will be opened online at 05.04.2025 and 15:00 hours.
• Online Opening and Evaluation of Financial Parts of Quotations: The ‘Financial Part’ of the Quotations will be opened online on the specified date and time. This can also be viewed by the bidders online, and electronic summary of quotation opening of financial part will be generated and uploaded online.

• The Purchaser shall examine and confirm that Letter of Quotation – Financial Part and Price Schedules are in accordance with the requirements specified in the RFQ document. If any of these documents or information is missing, the offer shall be rejected.

• The Quotations would be evaluated for all the items together.

• The evaluation shall be based on the total price of Vehicle and Related services at project site including GST and any other taxes(Vehicle Tax, Road Tax etc, Fee for Emission Norms Compliance Certificate) which will be payable on the finished goods at the time of invoicing.

• Award of contract: The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price.
• Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract.

• The bidder whose quotation is accepted will be notified of the award of contract by the Purchaser prior to expiration of the quotation validity period. The terms of the accepted offer shall be incorporated in the supply order (sample form attached)

• 100% Payment shall be made within 60 days after delivery of the vehicle. Payment of GST and other taxes payable for the vehicle at the time of invoicing, although already included in the total cost, will be at actuals or the rate/amount of these taxes specified in the supply order, whichever is lower.
• Normal commercial warranty/ guarantee of minimum three years (from the date of invoicing in connection with the sale) shall be applicable to the supplied vehicle. (Extended warranty if required will be mentioned in the technical specifications.)
• You are requested to provide your quotation in the prescribed format latest by _________________________. Quotations that have been submitted on or before time will be opened at ______________________. Offline submissions and late quotes will be rejected.
• We look forward to receiving your quotations and thank you for your interest in this project.

17.All Health and Safety and environmental management measures as required for such vehicle delivery shall be followed by the Bidder as per National / State regulations; and evidences on such compliance shall be produced by the Successful Bidder if requested by tendering authority /implementing officer.

Sd/-

Health Supervisor/ Clean City Manager,

Nilambur Municipality

Appendix 1

Quotation Forms

Form 1

Letter of Quotation–Technical Part

RFQ No.: XXXXX

Our Reference: No.............................. Dated..........................

To:

The Health Supervisor/ Clean City Manager

Nilambur Municipality

VK Road, Nilambur,

Malappuram District

Kerala State

Subject: Supply of Vehicle for Nilambur Municipality.

Sir,

• We, the undersigned, hereby submit our Quotation in two parts, namely:
• Technical Part; and
• Financial Part
• In submitting our Quotation, we make the following declarations:
• No reservations: We have examined and have no reservations to the RFQ Document;
• Conformity: We offer to supply in conformity with the RFQ Document and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Goods and Related Services: 4-wheeler box container cargo vehicle for Nilambur Municipality, Malappuram District, Kerala State as per technical specification Form 2.
• Quotation Validity Period: Our Quotation shall be valid for the period of 30 days, from the deadline fixed for the Quotation submission;
• Eligibility: We meet the eligibility requirements and have no conflict of interest, we are not participating in more than one quotation in this bidding process, and we have not been temporarily suspended or debarred by the World Bank.
• Fraud and Corruption: We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in any type of corrupt, fraudulent, collusive, coercive, or obstructive practices.

Yours faithfully,

Authorized Signature

Name & Title of Signatory

In the capacity of [insert legal capacity of person signing the Letter of Quotation]

Name of Bidder

Address

Dated on day of , [insert date of signing]

Form 2

Details of Bidder (On the letter head of the Bidder)

1. (a) Name:

(b) Address of the headquarter and its branch Office (s) if any:

2. Brief description of the Bidder on the following details:

a. Bank Details:

b. Pan Card Details:

c. Trading License:

d. GST Registration:

3. Particulars of the authorized signatory who will serve as main responsible person/communication for Purchaser

a. Name:

b. Designation:

c. Address:

d. Address for communication:

e. Contact Number:

f. E-mail Address

5. Documents submitted in response to the RFQ:

We offer to supply in conformity with the RFQ Document and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Goods and Related Services:

Place: Signature of Authorised Signatory

Date: Name :

Office Seal :

Form 3

PROFORMA FOR PERFORMANCE STATEMENT

Proforma for Performance Statement (for a period of last 3 years)

RFQ No. Date of opening Time Hours

Name of the Bidder

Place: Signature of Authorised Signatory

Date: Name :

Office Seal :

Form 4

LIST OF GOODS & RELATED SERVICES AND DELIVERY PERIOD

Note:

• Delivery Period offered by the Bidder should be filled in Column 7 by the Bidder.

Place: Signature of Authorised Signatory

Date: Name :

Office Seal :

Fin Form 1

Letter of Quotation–Financial Part

RFQ No.: XXXXX

Our Reference: No.............................. Dated..........................

To:

The Health Supervisor/ Clean City Manager

Nilambur Municipality

VK Road, Nilambur

Malappuram District

Kerala State

Subject: Supply of 4-wheeler Box rear Container type garbage truck for Nilambur Municipality.

Sir,

• We, the undersigned, hereby submit the second part of our Quotation, the Financial Part. In submitting our Financial Part, we make the following additional declarations:
• Our Quotation shall be valid for the period of 30 days from the deadline fixed for the Quotation submission;
• The total price of our Quotation, including any unconditional discounts offered, is:

Total price of the Quotation [insert the total price of the quotation including PUC certification, Full cover insurance, Temporary vehicle permit, Permanent registration, Goods carriage permit, GST and any other taxes, (Vehicle Tax, Road Tax, etc,) which will be payable on the finished goods, in words and figures];

• Commissions, gratuities and fees: We have paid, or will pay the following commissions, gratuities, or fees with respect to the Bidding process or execution of the Contract: [insert complete name of each Recipient, its full address, the reason for which each commission or gratuity was paid and the amount and currency of each such commission or gratuity. If none has been paid or is to be paid, indicate “none.”]

Yours faithfully, Authorized Signature

Name & Title of Signatory

In the capacity of [insert legal capacity of person signing the Letter of Quotation]

Name of Bidder

Address

Dated on day of , [insert date of signing]

FIN FORM 2

FORMAT OF FINANCIAL QUOTATION

(On the letter head of the Bidder)

#Total offered quote will be considered for comparison of quotes between different bidders

Note: Evaluation shall be done for all items together

* Payment of GST and other taxes payable for the goods at the time of invoicing, although already included in the total cost, will be at actuals or the rate/amount of these taxes specified in the supply order, whichever is lower.

We agree to supply the above goods in accordance with the technical specifications for a total contract price (including all taxes and duties) of Rs. ........... (Amount in figures) (Rs... amount in words) within the period specified in the Request for Quotations.

We also confirm that the commercial warranty/guarantee of months shall apply to the offered goods.

We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf has engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices (as defined in the prevailing World Bank’s sanctions procedures) in competing for or in performing the Contract.

Place: Signature of Bidder

Date: Name

Seal

Purchaser’s Requirement

Appendix 2

Technical Specifications

Scope of Work:

Supply of a vehicle for Nilambur Municipality as per the technical specification below (to be supplied at the specified location as per Form 1)

Legal and Regulatory Compliance

Scope of Work:

Supply of one vehicle for Nilambur Municipality as per the Legal and Regulatory Compliance below (to be supplied at Nilambur Muncipality )

Required compliances

• Pollution Under Control (PUC) certificate
• Full cover insurance from an authorised insurer as per Motor Vehicles Act.
• Taxes & Fees receipt: Road Tax (State and central), GST, TCS, and any other applicable government taxes.
• Temporary vehicle permit
• Permanent Registration Certificate (RC in the name of Municipal Secretary)
• Goods Carriage permit as per Motor Vehicles Act.
• Fast tag with registration

APPENDIX 3

ATTACHMENT

OFFICE OF ………………………………………………………………………………

……………………………………………………………………………………………

PURCHASE/SUPPLY ORDER

To:

M/s

…………………………………………………………

…………………………………………………………

…………………………………………………………

…………………………………………………………

Dear Sirs,

Sub: Supply of …………………………………………………………

……………………………………………………………………………

Ref: Request for Quotation no…………. dated ………………………………

• Your quotation no…………..of ………………(Date) for the supply of 4-wheeler Box rear Container type garbage truck for Nilambur Municipality has been accepted. You are requested to supply the following goods/equipment /vehicle at the rates quoted by you and specified against each as per the specifications and terms & conditions specified hereunder:

*GST and similar other taxes and duties applicable on finished goods. Indicate each applicable tax separately.

• Delivery Period: 60 days from the date of issue of this supply order.

• Place of delivery: Nilambur Municipality

• Consignee Address: Nilambur Municipality, VK Road, Nilambur, Malappuram District, Kerala State

• GST and other taxes and duties, if any will be reimbursed at actual rates paid on the date of supply or the rate/amount shown in 1. above, whichever is lower.

• Standard Manufactures commercial Warranty/Guarantee shall be……….. months from the date of delivery and acceptance.

• Payment shall be made within 60 days of delivery; and acceptance of the goods/equipment/vehicle.

• Other terms and conditions are as under:

……………………………………………

………………………………………………

(Purchaser)

Date: 14/03/2025

Place: Nilambur Municipality

Name:

Designation: Health Supervisor/ Clean City Manager

Источник закупки

Перейти

Импорт - Экспорт по стране Индия