Insurance and pension services (Дания - Тендер #39159405)

1. Section I
   1. Name and addresses
      Energinet
      Tonne Kjærsvej 65
      Fredericia
      7000
      Denmark
      Telephone: +45 70102244
      E-mail: procurement@energinet.dk
      
   2. Joint procurement
      
   3. Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at
      http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=355609&B=ENERGINET
      Additional information can be obtained from the abovementioned addresselectronically via: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=355609&B=ENERGINET
      to the abovementioned address
      
   4. Type of the contracting authority:
      
   5. Main activity:
      Electricity
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Insurance Broker Services - Energy Island Projects

         Reference number: 22/06395
         
      2. Main CPV code:
         66500000
         
      3. Type of contract:
         Services
         
      4. Short description:
         

         Energinet wishes to enter into a Contract regarding insurance brokerage services for the energy islands through this Contract with one single supplier. The energy islands project concerns “Energy Island Bornholm” and “Energy Islands North Sea”.

         The insurance broker must provide services concerning advice regarding all insurance matters. This includes pre-placement services such as risk and insurance analyses, placement of insurance through EU-Tenders, post-placement services such as policy administration and administrative services. The services includes insurance technical matters, damages, and claims handling. The list of services is available in Appendix 2 – Scope of Services.

         The Contract is valid for a period of 8 years plus addition options 4 x 1 year.

      5. Estimated total value:
         Value excluding VAT: 3 750 000.00 EUR
         
      6. Information about lots:
         This contract is divided into lots: no
         
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         66517300, 66519310, 90711100
         
      3. Place of performance:
         Main site or place of performance:

         Denmark

      4. Description of the procurement:
         

         The tender concerns services of insurance brokerage services for project energy island North Sea and project energy island Bornholm. Energinet emphasizes that tenderer must have license according to rules stated by The Danish Financial Supervisory Authority and/or license to operate in another country in accordance with national legislation, to engage and carry out insurance advisory services in Denmark. Energinet will award exclusivity on the insurance broker services for Energinets part of project energy island North Sea and project energy island Bornholm. This EU-Tender includes analysis, placement of CAR insurance, ad hoc service from day to day and claims handling.

         The insurance broker must provide services concerning advice regarding all insurance matters. This includes pre-placement services such as risk and insurance analyses, placement of insurance through EU-Tenders, post-placement services such as policy administration and administrative services. The services includes insurance technical matters, damages and claims handling. For a detailed description of services please see Appendix 2 – Scope of Services.

         Please notice that some of the tender material is only available after the prequalification phase. This concerns Attachment 2.5 – Extract Business Case North Sea – (Confidential) and Attachment 2.6 – Selected extracts - Overall Insurance Strategy North Sea – DEA (Confidential). These documents will have no impact of the possibility for prequalification through the prequalification phase.

         Please notice - Subject matters related to the negotiation is stated within the tender material.

         The Contract is valid for a period of 8 years plus addition options 4x1 years (1+1+1+1 years).

         Energinet wishes to enter into a Contract regarding insurance brokerage services with one supplier for the energy islands through this Contract with a single supplier.

         The estimated consumption of hours is approximately estimated to be, 3600 hours for energy island North Sea, 3600 hours for energy island Bornholm, and 900 hours for the program in general. It is expected that during the Contract period there will be a consumption of approximately 8.100 – 10.000 hours.

         This Contract is tendered by the Energinet Group as a central purchasing body awarding the Contract on behalf of the energy islands project. Further information is available in the tender documents.

      5. Award criteria:
         Price is not the only award criterion and all criteria are stated only in the procurement documents
      6. Estimated value:
         Value excluding VAT: 3 750 000.00 EUR
         
      7. Duration of the contract, framework agreement or dynamic purchasing system:
         Duration in months: 96
         This contract is subject to renewal: yes
         Description of renewals:

         The Contract is valid for a period of 8 years plus addition options (1+1+1+1 years).

      8. Information about the limits on the number of candidates to be invited:
         Maximum number: 5
         Objective criteria for choosing the limited number of candidates:

         If more than 5 applicants fulfill the minimum requirements, cf. section III, the Contracting Authority will prequalify the 5 applicants who are evaluated as most qualified for the specific tendered assignment. Only these applicants will be invited to submit a tender. The selection of the applicants will be based on the relevance of the submitted references, cf. the scope stated in section II.2.4, and the extent to which the references overall demonstrate comprehensive experience with deliveries comparable to the tendered assignment regarding solution, complexity and scope, especially concerning:

         • Insurance brokerage services cf. the description of services cf. Appendix 2, with an emphasis on the following:

         • Preparation and processing of tenders, from start to finish, of insurances in accordance with the Utility directive and in particular the tender process with negotiation.

         • Insurance of offshore assets and offshore construction projects, including insurance for international and/or national large infrastructure projects.

      9. Information about variants:
         Variants will be accepted: no
         
      10. Information about options:
          Options: yesDescription of options:

          Companies in which Energinet or another company in the Energinet group acquire half or more than half of the capital or have the authority to exercise half or more than half of the voting rights or has the right to manage the company’s business regardless of the official name during the term of the Contract will have an option to use the Contract.

      11. Information about electronic catalogues:
          
          
      12. Information about European Union funds:
          The procurement is related to a project and/or programme financed by European Union funds: no
      13. Additional information:
          

          Please note that this is a negotiated procedure. With the exception of mandatory parts, the Tender Documents may as a result undergo changes as part of the negotiation process.

3. Section III
   1. Conditions for participation:
      1. Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:
         List and brief description of conditions:

         - The applicants must be registered and licensed by the Danish Financial Supervisory Authority and/or license to operate in another country in accordance with national legislation,

         - Confirmation that the applicant meets the requirements must be stated in the ESPD part IV. The applicant is obligated to document the fulfillment of the requirement if this is requested by the Contracting Authority.

      2. Economic and financial standing:
         List and brief description of selection criteria:

         The applicant must confirm the economic ability in the ESPD part IV.B: “Economic and financial standing” with information from the latest annual report regarding the following economic indicators:

         1. Equity (total equity incl. share capital, reserves, revaluation, retained earning etc.)

         2. Equity ratio (equity/total assets). This must be stated with two decimals.

         If the applicant is relying on the capacities of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the information for the ESPD part IV.B must also be given in a separate ESPD from each of these entities, cf. section VI.3 “Additional information”. It is the sole responsibility of the applicant to secure that the minimum level(s) of standards required are reached on the basis of consolidation when the applicant is relying on the capacity of other entities or when the applicant is a group of economic operators (e.g. a consortium).

         Minimum level(s) of standards possibly required:

         Concerning 1: Equity from the latest annual report must, at the time of prequalification, be at least EUR, 0,75 million.

         Concerning 2: Equity ratio from the latest annual report must be at least 15 pct.

      3. Technical and professional ability:
         List and brief description of selection criteria:

         The applicant can include the up to 3 most comparable and relevant references undertaken in the past three (3) years as part of the application. The references must be stated in the ESPD part IV.C: “Technical and professional ability” or the Template – Reference Sheet. Please notice section 2.5 – Structure of application for prequalification, in the Tender conditions doc. no. 22/06395. Undertaken in the past three (3) years implies that the reference must not have been completed prior to the date reached when counting 3 years backwards from the submission date for prequalification. References older than this will not be taken into consideration. References which have not yet been fully completed can be included as part of the application, but if this is the case, the applicant must describe the parts which have not yet been delivered, and this may affect the evaluation of the applicant, cf. section II.2.9.

         The references should include:

         • A specific description of the work performed for each reference, (the description may not exceed 2400 characters per reference), including:

         • Insurance brokerage services cf. Appendix 2, the description of services with focus on the following:

         o Preparation and execution of EU tenders, from start to finish, of insurances in accordance with the utility directive and in particular the tender process with negotiation.

         o Insurance and liability under relevant contract paradigms, cf. Appendix 4 - Competence matrix.

         o Insurance of offshore assets and offshore construction projects, including insurance for international and/or national projects on large infrastructure projects.

         • Contract value (if possible).

         • Contact information for the entity in question (including contact person).

         • Date of initiation and final delivery (day, month, year).

         Any ambiguities and/or incomprehensibilities concerning the above information may have a nega-tive effect on the selection of candidates, cf. section II.2.9. Please note the “description” box can contain more text than is visible. I.e. it is possible to copy paste text into the box. Please be aware of the information in Tender Conditions Section 2.5 – Structure of application for the prequalifica-tion.

         If the applicant is relying on the references of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consortium) the information for the ESPD part IV.C must also be given in a separate ESPD from each of these entities. Please be aware of the information in Tender Conditions Section 2.5 – Structure of applica-tion for the prequalification.

         The number of references should not surpass a maximum of the 3 most comparable and relevant references. If the applicant is relying on the capacity of one or more other entities (e.g. a parent or sister company or a subcontractor) or the applicant is a group of economic operators (e.g. a consor-tium) the maximum number of references to be submitted must still be respected and cannot exceed 3 when combined. If more than 3 references are submitted, the Contracting Authority will only consider the 3 most recent references determined by date of final delivery (in this case not yet finished references will not be included). Please be aware of the information in Tender Conditions Section 2.5 – Structure of application for the prequalification.

      4. Information about reserved contracts:
         
      5. Deposits and guarantees required:
         

         The information is stated in the Tender Documents.

      6. Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
         

         The information is stated in the Tender Documents.

      7. Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
         

         No special legal form is required.

         If the Contract are awarded to a group of economic operators (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint one economic operator to represent the group.

   2. Conditions related to the contract:
      1. Information about a particular profession:
         Execution of the service is reserved to a particular profession
         Reference to the relevant law, regulation or administrative provision:

         The applicants must be registered and licensed by the Danish Financial Supervisory Authority and/or license to operate in another country in accordance with national legislation.

         Contract performance conditions:

         The information is stated in the Tender Documents.

      2. Information about staff responsible for the performance of the contract:
         
4. Section IV
5. Description:
   1. Type of procedure:
      Negotiated procedure with prior call for competition
   2. Information about a framework agreement or a dynamic purchasing system:
      
   3. Information about reduction of the number of solutions or tenders during negotiation or dialogue:
      Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
   4. Information about negotiation:
      
   5. Information about electronic auction:
      
   6. Information about the Government Procurement Agreement (GPA):
      The procurement is covered by the Government Procurement Agreement: yes
6. Administrative information:
   1. Previous publication concerning this procedure:
      
   2. Time limit for receipt of tenders or requests to participate:
      Date: 2023-04-14
      Local time: 13:00
      
   3. Estimated date of dispatch of invitations to tender or to participate to selected candidates:
      
   4. Languages in which tenders or requests to participate may be submitted:
      EN
   5. Minimum time frame during which the tenderer must maintain the tender:
      (from the date stated for receipt of tender)
      
   6. Conditions for opening of tenders:
      

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