China Emerging Infectious Diseases Prevention, Preparedness and Response Project (Китайская Народная Республика - Тендер #67643390)

• Project ID

P173746

• Project Title

China Emerging Infectious Diseases Prevention, Preparedness and Response Project

• Country

China

• Notice No

OP00381755

• Notice Type

Invitation for Bids

• Notice Status

Published

• Borrower Bid Reference

HN-NS-4A

• Procurement Method

Request for Quotations

• Language of Notice

English

• Submission Deadline Date/Time

Oct 24, 2025 09:00

• Published Date

Oct 09, 2025

• CONTACT INFORMATION
• Organization/Department

Hainan Provincial Drug Administration

• Name

Hainan Provincial Drug Administration

• Address

Hainan, China

• City

• Province/State

China

• Postal Code

• Country

China

• Phone

010-87945198-512

• Email

merrince@163.com

• Website

Request for Quotation (RFQ) – Non-Consulting Services

Project Name: World Bank Loan Project for the Prevention, Preparedness, and Response to Emerging Infectious Diseases – Hainan Subproject (Global “One Health” Demonstration Project in Hainan)

Contract Title: Non-Consulting Services for Strengthening Public Awareness on Antimicrobial Drug Circulation Supervision in Hainan Province (Second Round)

Contract No.: HN-NS-4A

Date of Issue of RFQ: October 9, 2025

Client: Hainan Provincial Drug Administration

1.CITIC International Tendering Co., Ltd. (the “Procurement Agent”), on behalf of the Hainan Provincial Drug Administration (the “Client”), hereby invites you/your company to submit a quotation for the services described in Appendix A (Terms of Reference) of this RFQ. However, if you/your company have participated in the preparation or drafting of Appendix A: Terms of Reference related to this RFQ, you/your company will be disqualified.

To assist you/your company in preparing the quotation, the Terms of Reference, Quotation Form, and Contract Template are attached hereto.

2.Your/your company’s proposal will not be considered if any of the following circumstances apply:
(a) The origin of the services you/your company provide is not from a country eligible under the World Bank’s procurement rules; or
(b) You/your company are affiliated with any firm that participated in the preparation of the Terms of Reference or in the project preparation work; or
(c) You/your company belong to the Client; or
(d) You/your company are currently subject to World Bank sanctions within the period determined by the Bank, under the Bank’s Anti-Corruption Guidelines and the World Bank Sanctions Framework, Chapter VI “Fraud and Corruption,” paragraph 2.2(d); or
(e) You/your company are prohibited from purchasing services from your country or making payments to any individual or entity in your country pursuant to a United Nations Security Council decision under Chapter VII of the UN Charter.

3.Qualification Requirements:

For Service Providers:

1)The organization must have the legal capacity to assume civil liability and shall provide a copy of its business license or registration certificate (or other valid documents corresponding to its organizational form).

2)The organization must have the conditions and capacity to complete all the non-consulting services described above. This can be demonstrated either by owning eligible newspapers or websites, or by having a contractual partnership with eligible newspapers or websites.

If the service provider owns eligible newspapers or websites, relevant supporting documents must be provided, such as website registration documents, website screenshots, or copies of newspaper publishing permits.

If the service provider has a contractual partnership with eligible newspapers or websites, copies of key pages of the signed contract must be provided, clearly showing the parties’ names, scope of cooperation, duration, rights and obligations, and signatures/seals, or an original authorization letter issued by the newspaper/website, or other relevant proof (stamped with the official seal of the newspaper or website owner).

3)The organization must have experience and resources in public awareness campaigns related to pharmaceutical or other comprehensive policy and regulatory matters (having undertaken at least one pharmaceutical or other comprehensive policy/regulation public awareness project). Service providers must provide copies of key pages of the relevant contract(s), showing the project name, procurement content, contract signing date, and the signature/seal page.

4.Submission of Quotations

You/your company shall submit your quotation in accordance with the instructions, procedures, and the terms and conditions of the contract described below.

4.1 Quotation Preparation

(a) Your/your company’s quotation must cover all items described in the Terms of Reference and shall be submitted only using the attached Quotation Form. The quotation and payments shall be denominated in Renminbi (RMB).

(b) For the above items, you/your company must submit a quotation package consisting of the Quotation Form and supporting documents demonstrating qualifications and past performance (including the materials required under Section 3: Qualification Requirements and any other supporting documents you/your company consider necessary). The quotation package must be typed or written in indelible ink, stamped with your company seal, and signed by the legal representative or an authorized representative. Quotations without signatures and seals will not be considered.

(c) You/your company must submit one (1) bound original quotation, clearly marked as “Original,” and two (2) bound copies, clearly marked as “Copy.” In addition, a PDF-scanned copy of the stamped quotation and an editable electronic version (Word format) shall be stored on a USB flash drive, properly sealed, and submitted together with the hard copy quotation. In case of any discrepancy between the electronic and hard copy versions, the hard copy quotation shall prevail. If there is any inconsistency between the original and copies of the hard copy, the original hard copy shall prevail.

(d) Your/your company’s quotation shall remain valid for 90 days from the submission deadline. If you/your company withdraw the quotation within the validity period, or refuse to accept the contract at the time of award, you/your company will be excluded from the list of service providers for this project for a period of two (2) years.

4.2 Submission and Opening

(a) Your/your company’s quotation package (including the Quotation Form and supporting documents) shall be submitted no later than 09:00 AM on October 24, 2025 (the submission deadline). The documents must be signed, stamped, sealed in an envelope, and delivered to the following address:

Room 501, North Tower, Haikuo Tiankong Guorui City (Boshe Yuan) Office Building, No. 6 Wuzhishan South Road, Meilan District, Haikou City, Hainan Province
Attention: Yang Gengxu, Tel: 15176116075

(b)The quotation packages will be publicly opened at 09:00 AM on October 24, 2025 at the same address, in the presence of representatives of the participating service providers. Quotations submitted after the deadline will be rejected.

4.3 Evaluation and Comparison

(a) Quotations deemed to be a substantive response to this RFQ will be evaluated based on a comparison of their quoted prices. Any quotation that contains major deviations or reservations from the terms, conditions, or specifications set forth in this RFQ will be considered a non-substantive response.

(b) During the evaluation of quotations, the Client will make adjustments for any arithmetic errors as follows:
(i) If there is a discrepancy between the amount in figures and the amount in words, the amount in words shall prevail;
(ii) If there is a discrepancy between unit prices (if applicable) and the line item totals (unit price multiplied by quantity), the unit price in the quotation shall prevail; and
(iii) If you/your company refuse to accept the corrections, your/your company’s quotation will be rejected.

4.4 Contract Award

(a) The Client shall award the contract to the service provider whose quotation is determined to be a substantive response to this RFQ and has the lowest price.

(b) The Client will issue a Notification of Award to the successful service provider within 21 days after the quotation submission date, along with a Letter of Acceptance signed by the Client’s authorized representative (both the original and a copy of the Letter of Acceptance shall be retained for inspection and audit purposes).

(c) The successful service provider shall sign the contract in accordance with the terms and conditions set forth in the attached contract. The contract price, in addition to the quoted amount, shall include Value Added Tax (VAT) applicable within China.

5. For Further Information:

Name: CITIC International Tendering Co., Ltd.
Address: Room 1817, 18th Floor, Building 59, East Third Ring Middle Road, Chaoyang District, Beijing
Telephone: 010-87945198-512
Fax: 010-87945235
Contacts: Yang Gengxu, Guo Xinyue
Email: yanggx@ck.citic.com, guoxy@ck.citic.com

6.The Client plans to request funding from the World Bank (“the Bank”) to cover eligible expenditures under the contract specified in this RFQ.

7.In accordance with the Bank’s Anti-Corruption Guidelines, service providers must adhere to the highest ethical standards during the procurement and execution of such contracts, avoiding fraud and corruption. If the Bank determines that the recommended service provider and/or its employees have engaged, directly or indirectly, in corrupt, fraudulent, collusive, coercive practices, or obstructive conduct during the competition or contract execution, the Bank will reject the contract award recommendation and may impose sanctions or take other remedial actions. At the time of submission, you/your company must not be on the Bank’s sanctions list. According to the Bank’s Anti-Corruption Guidelines and the World Bank Sanctions Framework, Chapter VI “Fraud and Corruption,” paragraph 2.2(d), companies or individuals sanctioned by the Bank are ineligible to participate in any Bank-funded procurement, be awarded Bank-funded contracts, or benefit from Bank-funded contracts during the period determined by the Bank.

8.You/your company, as well as any consortium members (if applicable), affiliated companies, parent companies, subsidiaries, or any subcontracts or suppliers under any part of this contract, have not been and are not currently suspended, debarred, declared ineligible, or blacklisted by the Client’s country, any international organization, or other donors.

If any entity has been debarred, declared ineligible, suspended, or blacklisted, please provide details for each consortium member, affiliated company, parent company, subsidiary, subcontractor, and/or supplier:

(a) Name of the entity: __________________
(b) Period of suspension, debarment, or blacklisting (start and end dates): ______________
(c) Reason for suspension, debarment, or blacklisting: ________________________

9.You/your company, as well as any consortium members (if applicable), affiliated companies, parent companies, subsidiaries, or any subcontractors or suppliers, have not had any of their key personnel or executives accused of or found guilty of any criminal offense (including both felonies and misdemeanors) or violations of laws punishable by imprisonment.

If any personnel have been prosecuted or convicted, please provide details:
(a) Nature of the offense/violation: __________________
(b) Court/jurisdiction: __________________
(c) Judgment (e.g., dismissed, settled, convicted/sentence imposed): __________________
(d) Other relevant details: __________________

10.You/your company acknowledge that if you/your company, any consortium members, affiliated companies, parent companies, subsidiaries, or subcontractors/suppliers are suspended, debarred, or otherwise rendered ineligible to cooperate with the World Bank, any other multilateral development bank, the Client’s country, international organizations, or other donors, or if any of your key personnel or executives are accused of or found guilty of any criminal offense or violations punishable by imprisonment, you/your company are obligated to notify the World Bank.

11.In accordance with the World Bank’s Anti-Corruption Guidelines, any false statement, whether intentional or due to negligence, or any attempt to mislead may result in the automatic rejection of the quotation or cancellation of the contract (if already awarded) and may trigger remedial measures.

12.You/your company (the Bidder) must not have a conflict of interest. Any bidder found to have a conflict of interest will be disqualified. A company shall be considered to have a conflict of interest in any of the following cases:

(a) The goods, works, or non-consulting services provided by the company, or its affiliated companies (where an affiliated company directly or indirectly controls the company, is controlled by the company, or both are under common control), originate from consulting services provided for project preparation or implementation, or are directly related to such consulting services. This provision does not apply to companies jointly fulfilling contractor obligations under turnkey or design-and-build contracts (including consulting firms, contractors, or suppliers).

(b) The company, including its personnel, has a close business or family relationship with the Borrower, the project implementing agency, the recipient of any portion of the Bank loan, or any professional staff of any agency representing the Borrower, and such professional staff:
i. is directly or indirectly involved in the preparation of the procurement documents or contract specifications and/or the evaluation of the contract; or
ii. will participate in the implementation or supervision of the contract, unless the conflict arising from such relationship has been resolved to the Bank’s satisfaction throughout the procurement and contract execution process.

(c) Any other situation that constitutes a conflict of interest as defined by the Bank in the standard bidding documents for the specific procurement process.

13.If a bidder wishes to raise any procurement-related queries or complaints, they should be submitted in writing (using the fastest means, i.e., by email or fax) to:

Client: Hainan Provincial Drug Administration
Email: merrince@163.com

World Bank Project Manager: Fang Yang
Email: fyang2@worldbank.org

World Bank Procurement Manager: Jianjun Guo
Email: jguo@worldbank.org

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