BCP26-LA-12 - Field LED Boards (Канада - Тендер #70981761)

AI Overview

A direct award contract is being contemplated for the supply and delivery of LED field boards to replace end-of-life equipment at a stadium, with installation required before July 2026 to meet event requirements.

Basic Information

Reference Number

00004922457

Issuing Organization

PavCo (BC Pavilion Corporation)

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

BCP26-LA-12

Title

Field LED Boards

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2026/02/27 08:41:00 AM EST

Closing Date

2026/03/09 03:00:00 PM EDT

Contact Information

Luiza Arcanjo

Procurement@bcpavco.com

Description

Notice is hereby given that the BC Pavilion Corporation (“PavCo”) is contemplating making a direct award of a contract (the “Contract”) for the supply and delivery of LED field board to BC Place Stadium (“BC Place”) to Solotech Inc. (the “Supplier”).

The Contract term is expected to be for a period of thirty-six (36) months. The aggregate value of the Contract is expected not to exceed, exclusive of applicable taxes, One Million Three Hundred and Fifty-Three Thousand Nine Hundred and NinetyTwo Canadian Dollars (CDN$1,353,992.00).

Rationale for Contemplating a Direct Award PavCo is contemplating a direct award with the Supplier for the following reasons:

1. End-of-Life of Existing Infrastructure and Lack of Available Replacement Parts along with Critical Time Constraints Preventing a Competitive Procurement Process: The LED field boards currently installed at BC Place were originally installed in 2011 and have reached the end of their operational life. Spare parts are no longer available, rendering continued maintenance impractical and unsustainable. Replacement of the LED field boards is therefore required to maintain operational functionality and meet event requirements. Replacement LED field boards approved for both Major League Soccer (“MLS”) and Canadian Football League (“CFL”) use must be delivered and installed at BC Place in advance of the first BC Lions home game scheduled for July 25, 2026. Given the manufacturing lead times and delivery requirements for specialized LED field boards, there is insufficient time to prepare, post, evaluate, and award a competitive request for proposal, while still meeting this immovable operational deadline.

2. Inability to Rely on FIFA-Supplied LED Boards for Tenant Obligations PavCo had originally intended to continue to use the LED field boards supplied by FIFA for the 2026 World Cup following the conclusion of the tournament. However, the FIFAsupplied boards do not satisfy the CFL requirements that the boards must be collapsible 4 and moveable upon impact and therefore cannot be used as a permanent solution for league play. This outcome was not anticipated at the time of planning.

3. Dual Compliance with CFL and MLS Requirements The LED field boards proposed by the Supplier meet the technical and safety requirements of both the CFL and MLS. This dual compliance ensures that a single solution can be used across PavCo’s multiple tenant leagues, avoiding the need for parallel or future replacement systems.

4. Technical Compatibility with Existing Centre Hung Videoboard System The Supplier is the contracted supplier for the replacement centre hung videoboard at BC Place. The proposed LED field board solution utilizes:
• The same underlying technology as the centre hung videoboard;
• The same LED panel manufacturer as the centre hung videoboard, Absen Technologies; and
• The same maintenance and repair processes as the centre hung videoboard.
This compatibility ensures operational consistency and reduces complexity in system support, maintenance, and staff training.

5. Operational and Broadcast Efficiencies Through System Integration The graphics processor used for the centre hung videoboard at BC Place can be extended to drive the LED field boards, creating additional addressable display space. This integrated configuration delivers efficiencies for the broadcast team during gameday operations by enabling centralized control and consistent content delivery across systems.

6. Ability to Meet the Required Delivery Schedule The Supplier has confirmed that the delivery of the LED field boards can be guaranteed by July 15, 2026. This delivery timeline ensures installation and readiness ahead of the first BC Lions home game of the season.

Any Challenge objecting to the NOI is required to be in English and sent to the Official Contact in writing or such Challenge will not be considered. Challenges to the NOI should be received by the Official Contact before the Closing Date and Time.

See more Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.

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