217058 - E260-00NOI - Consultant Services for VGH Willow Pavilion Boilers Replacement (Канада - Тендер #65246535)

Basic Information

Reference Number

00004623299

Issuing Organization

Fraser Health Authority

Solicitation Type

NOI - Notice of Intent (Informal)

Solicitation Number

217058

Title

E260-00NOI - Consultant Services for VGH Willow Pavilion Boilers Replacement

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2025/07/07 04:14:00 PM EDT

Closing Date

2025/07/14 06:00:00 PM EDT

Contact Information

Maggie Lai

Maggie.Lai@fraserhealth.ca

Description

Notice of Intent to Direct Award
Consultant Services for VGH Willow Pavilion Boilers Replacement
Project Number: E260 -00NOI

Vancouver Coastal Health (VCH) intends to award the contract for Prime/Mechanical Consultant Services for the VGH Willow Pavilion Boilers Replacement project (E260-00) to INTROBA Canada LLP.
The maximum value of this contract award (including sub-consulting fees for architect, structural, and electrical disciplines) will be $252,800.00 plus GST. VCH has chosen not to conduct a full Request for Proposal (RFP) process for the following reasons:

• Current Condition at VGH Willow Pavilion
  The existing gas-fired boilers at Willow Pavilion are discontinued by the manufacturer. Maintenance and repairs have become more challenging as replacement parts are no longer available. To avoid major failures that could lead to an extended shutdown of the building’s heating system, directly impacting patient and staff safety during the heating season, the aged boilers must be replaced. The redesign of the heating system shall start immediately to ensure continuous operations.
• Project Familiarity & Technical Alignment
  INTROBA Canada has previously completed the feasibility and decarbonization study for this project, and is familiar with the site conditions, existing boiler plant layout, and operational requirements identified by VCH Facilities Maintenance & Operations (FMO). Their continued involvement will enable technical consistency, avoids onboarding delays, and reduces the risk of design misalignment. All these are critical to meet the tight timeline.
• Proven Collaboration & Efficiency
  In the feasibility stage, INTROBA Canada worked closely with VCH’s internal and external partners to identify energy conservation measures that reduce costs. By retaining INTROBA’s design team and project context, the collaboration can be extended into the upcoming Design Development stage. The established relationship will streamline technical reviews and coordination and allow quicker decisions and smoother integration of energy strategies.
• Anticipated Completion Timeline
  Bringing along their project knowledge and familiarity of the teams involved, INTROBA Canada expects to complete design development by end of Fall 2025, allowing tendering and procurement to complete before end of 2025, construction to start by January 2026, and the new system installed and operational before the Fall 2026 heating season begins.
• Consultants may challenge this decision by sending an email to the undersigned by July 14 , 2025, at 15:00 local time.
  Provide proof showing your ability to meet the requirements and project timeline stated in this Notice of Intent. Only challenges from engineering firms prequalified for acute care projects will be reviewed.
  
  
  Sincerely,
  Maggie Lai
  Facilities management procurement
  Email: Maggie.Lai@fraserhealth.ca
  

See more Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract.

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