Education Management Information Solution (EMIS) (Ангилья - Тендер #51436059)

• Prior information notice

This notice is for prior information only

Section I: Contracting authority I.1) Name and addresses

Caerphilly CBC

Penallta House

Hengoed

CF82 7RG

UK

Contact person: Helen Sellwood Sellwood

Telephone: +44 1443863282

E-mail: sellwhl@caerphilly.gov.uk

Fax: +44 1443863167

NUTS: UKL16

Internet address(es)

Main address: https://www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.3) Communication

Additional information can be obtained from the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://supplierlive.proactisp2p.com/account/login

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object II.1) Scope of the procurement II.1.1) Title

Education Management Information Solution (EMIS)

II.1.2) Main CPV code

48000000

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Purpose of the Prior Information Notice (PIN) is to advise and engage with the Market for an Education Management Information Solution for Caerphilly County Borough Council.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description II.2.2) Additional CPV code(s)

72212190

48000000

II.2.3) Place of performance

NUTS code:

UKL16

Main site or place of performance:

Within the boundaries of Caerphilly CBC

II.2.4) Description of the procurement

The Council is seeking to engage with and carry pre market engagement for an Education Management Information Solution to meet the following requirements:-

Supports integration or import of data from existing council and LA software including IDP files, SIMS (and other school MIS systems) and inter-authority Admission files

Is cloud hosted

Ability to integrate securely with each individual authorities ‘customer account’ using Single Sign on Solution

Integrates with Microsoft 365 applications

The ability to automate archiving and deletion of records for data protection requirements

Portal facility for parents/guardians to apply for school & early years’ applications places, transport, FSM

Portal facility with schools for sharing information and managing processes such as exclusions.

GIS Functionality for Admissions processes

Ability to design portals for seamless transition and branding from LA website to the application portals for Admissions, Transport and FSM – English and Welsh requirements.

Portal for schools/childcare providers to view data relating to their pupils

The facility to record multiple services providing support/interventions to young people.

Link to an appropriate mapping solution to view locations and routes on maps Within the software the following functionality is also required:

Fully bilingual (Welsh)

Accessible from a range of devices

Send alerts/emails to users

Facility for users to generate reports

Send emails/alerts to portal users

Full auditing facility

Import data in a range of formats

Export data in a range of formats

Automatically calculate distances using GIS

Automatically rank pupils in order of eligibility criteria for school places

Link seamlessly with other systems e.g. Social care systems if required

Test and Live environments

Automatically rank pupils by a range predetermined criteria

Ability to customise/adapt portal to each Authorities own specification

Ability to restrict grant access to data on a granular level

Import bilingual address files and validate addresses

The above requirements are only an outline of requirements and will be defined prior to going to market

This notice is not a call for competition, its a Prior information notice for expression of interests from the market to commence market engagement

II.3) Estimated date of publication of contract notice:

01/04/2024

Section IV: Procedure IV.1) Description IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information VI.3) Additional information

All expression of interests must be provided in writing by email to Helen Sellwood email: sellwhl@caerphilly.gov.uk by 17:00 Hours Friday 01 March 2024 and not by expressing an interest to the sell2wales portal.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=138368.

(WA Ref:138368)

VI.5) Date of dispatch of this notice

16/02/2024

Information added to the notice since publication.

Additional information added to the notice since it"s publication. Commodity Categories Commodity Categories
Delivery Locations Delivery Locations
Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

• Record your interest

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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