Travel Management Services (Ангилья - Тендер #46071519)

• Contract notice Section I: Contracting authority I.1) Name and addresses

THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

02693163

Clive House,70 Petty France

LONDON

SW1H9EX

UK

E-mail: procurement@wfd.org

NUTS: UKI32

Internet address(es)

Main address: https://www.wfd.org

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.wfd.org/vacancy-supplier/invitation-tender-travel-management-company

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.wfd.org/vacancy-supplier/invitation-tender-travel-management-company

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Democracy Support

Section II: Object II.1) Scope of the procurement II.1.1) Title

Travel Management Services

Reference number: WFD_TMC_2023

II.1.2) Main CPV code

63510000

II.1.3) Type of contract

Services

II.1.4) Short description

Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual"s travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure.

In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers.

Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October.

Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below.

II.1.5) Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description II.2.2) Additional CPV code(s)

63520000

II.2.3) Place of performance

NUTS code:

UK

II.2.4) Description of the procurement

For full details, please refer to the Invitation to Tender document or our website page.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure IV.1) Description IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/10/2023

Local time: 23:59

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 09/10/2023

Local time: 09:00

Section VI: Complementary information VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review VI.4.1) Review body

Westminster Foundation for Democracy

London

UK

E-mail: procurement@wfd.org

Internet address(es)

URL: https://www.wfd.org/vacancy-supplier/invitation-tender-travel-management-company

VI.5) Date of dispatch of this notice

11/09/2023

Information added to the notice since publication.

Additional information added to the notice since it"s publication. Commodity Categories Commodity Categories
Delivery Locations Delivery Locations
Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions

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