Ukraine Humanitarian Response Welcome Centre (Ангилья - Тендер #43259114)

• Contract award notice

Results of the procurement procedure

Section I: Contracting entity I.1) Name and addresses

Cardiff Council

County Hall, Atlantic Wharf

Cardiff

CF10 4UW

UK

Telephone: +44 2920873732

E-mail: socialcare.procurement@cardiff.gov.uk

NUTS: UKL22

Internet address(es)

Main address: https://www.cardiff.gov.uk/ENG/Pages/default.aspx

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Housing and community amenities

Section II: Object II.1) Scope of the procurement II.1.1) Title

Ukraine Humanitarian Response Welcome Centre

II.1.2) Main CPV code

85000000

II.1.3) Type of contract

Services

II.1.4) Short description

In March 2022, Welsh Government established a series of initial accommodation sites across Wales to accommodate an influx of Ukrainian refugees whom it committed to support, as a “super sponsor”, under the UK Government’s Homes for Ukraine Scheme.

As part of this strategy, Welsh Government confirmed a package of funding to enable Cardiff Council to establish the Park Lane ApartHotel as a “Welcome Centre” for an initial six-month period, to allow residents to complete their initial orientation, before moving on to longer-term accommodation.

The site was selected after various other options were eliminated due to cost and other practical considerations. Furthermore, due to its city centre location, it provides easy access to key front-line services, including the Job Centre, CAVHIS and Cardiff Central Library Hub, which are an integral part of the initial reception and orientation of newly arrived Ukrainian refugees. In addition, it offers self-catered accommodation, which compliments the Welsh Government aim to promote independence and reduce its spending on catering and other ancillary services.

Welsh Government initially committed to sponsor up to 1,000 refugees under this pathway, however, a temporary operational pause on new applications was announced on 10th June 2022, after approximately 2,700 Visas had already been issued.

While there has been incredible support at all levels of government for this humanitarian cause, Local Authorities have struggled to provide viable opportunities in both the private rented sector and in individual sponsorship arrangements, so the pace of move-on has slowed significantly. Sites which were stood up in a crisis to provide emergency respite, have become medium-term solutions.

As such, on 14th August, Welsh Government confirmed Ministerial approval for a six-month extension to the ApartHotel contract, with funding to cover the full cost of the procurement.

In March 2023, Welsh Government unveiled its strategy to close the remaining hotels and welcome centres across Wales, through a phased approach, over the next financial year.

Under the closure plans, more cost-effective types of accommodation, such as Welcome Centres and holiday parks, will be retained until later in the scheme. Welsh Government intends to retain the Cardiff Welcome Centre until the end of December 2023 (during Phase 3 of its operation), as an integral part of its closure plans, however, it will not contract directly with the accommodation provider.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 1 238 400.00 GBP

II.2) Description II.2.3) Place of performance

NUTS code:

UKL22

II.2.4) Description of the procurement

In March 2022, Welsh Government established a series of initial accommodation sites across Wales to accommodate an influx of Ukrainian refugees whom it committed to support, as a “super sponsor”, under the UK Government’s Homes for Ukraine Scheme.

As part of this strategy, Welsh Government confirmed a package of funding to enable Cardiff Council to establish the Park Lane ApartHotel as a “Welcome Centre” for an initial six-month period, to allow residents to complete their initial orientation, before moving on to longer-term accommodation.

The site was selected after various other options were eliminated due to cost and other practical considerations. Furthermore, due to its city centre location, it provides easy access to key front-line services, including the Job Centre, CAVHIS and Cardiff Central Library Hub, which are an integral part of the initial reception and orientation of newly arrived Ukrainian refugees. In addition, it offers self-catered accommodation, which compliments the Welsh Government aim to promote independence and reduce its spending on catering and other ancillary services.

Welsh Government initially committed to sponsor up to 1,000 refugees under this pathway, however, a temporary operational pause on new applications was announced on 10th June 2022, after approximately 2,700 Visas had already been issued.

While there has been incredible support at all levels of government for this humanitarian cause, Local Authorities have struggled to provide viable opportunities in both the private rented sector and in individual sponsorship arrangements, so the pace of move-on has slowed significantly. Sites which were stood up in a crisis to provide emergency respite, have become medium-term solutions.

As such, on 14th August, Welsh Government confirmed Ministerial approval for a six-month extension to the ApartHotel contract, with funding to cover the full cost of the procurement.

In March 2023, Welsh Government unveiled its strategy to close the remaining hotels and welcome centres across Wales, through a phased approach, over the next financial year.

Under the closure plans, more cost-effective types of accommodation, such as Welcome Centres and holiday parks, will be retained until later in the scheme. Welsh Government intends to retain the Cardiff Welcome Centre until the end of December 2023 (during Phase 3 of its operation), as an integral part of its closure plans, however, it will not contract directly with the accommodation provider.

II.2.5) Award criteria

Price

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure IV.1) Description IV.1.1) Type of procedure

Award of a contract without prior publication of a call for competition

Justification for selected award procedure:

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive

Explanation

PCR 2015 Regulation

32(2(b)) Where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons:—

(ii) competition is absent for technical reasons,

32(2(c)) insofar as is strictly necessary where, for reasons

of extreme urgency brought about by events

unforeseeable by the contracting authority, the time

limits for the open or restricted procedures or

competitive procedures with negotiation cannot be

complied with.

The service have undertaken an extensive review of

local accommodation providers and this organisation

are the only able to meet our requirements.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract

A contract/lot is awarded: Yes

V.2 Award of contract V.2.1) Date of conclusion of the contract

20/06/2023

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

The Urban Space and Travel Company Limited

The Maltings, East Tyndell Street

Cardiff

CF245EA

UK

Telephone: +44 7872953182

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: : 1 238 400.00 GBP

V.2.5) Information about subcontracting Section VI: Complementary information VI.3) Additional information

(WA Ref:132353)

VI.4) Procedures for review VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

VI.5) Date of dispatch of this notice

30/06/2023

Information added to the notice since publication.

Additional information added to the notice since it"s publication. Commodity Categories Commodity Categories
Delivery Locations Delivery Locations
Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions

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