ITB Establishment of a Long-Term Agreement for the Procurement of Stationery Items for Pakistan (Албания - Тендер #67027079)

Description

EMRO ITB 9/2025/162 Date 17 September 2025 Cover Letter related to INVITATION TO BID NO 9/2025/162 (Cover Letter for ITB Establishment of a Long-Term Agreement for the Procurement of Stationery Items for Pakistan) The World Health Organization Regional Office for the Eastern Mediterranean (WHO/EMRO) seeks offers for the Establishment of a Long-Term Agreement for the Procurement of Stationery Items for Pakistan), as per the attached specifications listed under (Annex 2). This will be processed through a Long-Term Agreement (LTA) covering a period of 2 years, in which the prices are fixed and the delivery lead time between the request and delivery is to be indicated. WHO is not obliged to extend the LTA, or to reach its maximum duration, if the performance of the supplier is not satisfactory. LTA might be extended based on satisfactory vendor performance and mutual agreement. QUERIES: • A prospective bidder requiring any clarification may submit questions via UNGM “Correspondence” tab not later than the 24th of September 2025, 23:30 hours, Cairo Egypt Time. CLOSING DATE: Offers must be uploaded via UNGM, “Tender Documents” tab not later than [1st of October 2025] at [23:30] hours, [Cairo, Egypt] time. SUBMISSION OF OFFERS: • Offers must be submitted using the attached excel template (Annex 1) for technical offers and (Annex 2) for financial offers and provide a copy in PDF format duly Singed/stamped on the bidder’s official company letterhead. Bids with a different pricing format may be rejected. • The currency of the proposal shall be stated in PKR, USD, or any other UN Nations convertible currency for all items. • Prices should not include VAT. • Offers must comply with the requirements stated in the attached Invitation to Bid (ITB). All requirements should be completed as per the annexes. • If interested, you are kindly requested to register through United Nations Global Marketplace (UNGM) by logging-in to this site: https://www.ungm.org. After having an active account, continue following the guidance, until you express your interest to this bid. Then, you will be transferred to WHO’s e-tendering system to be able to collect the bidding documents and access your tender opportunities. All offers should be submitted in UNGM website before the above-mentioned closing date and marked “Invitation to Bid: No. 9/2025/162 Establishment of a Long-Term Agreement for the Procurement of Stationery Items for Pakistan”. IMPORTANT REMARK: • Offers must comply with the requirements. • Offers must be received and made in accordance with the instructions contained in the attached invitation to bid. • Any order resulting from this invitation shall contain WHO’s General Terms and Conditions and any other specific terms or conditions detailed with the attached invitation to bid. INCOTERMS 2020: DAP WHO Provinces Pakistan SAMPLES: Bidders shall provide product samples for quality verification upon WHO’s request during the technical evaluation. EVALUATION OF THE BIDS: Once the bids have been found satisfactory, WHO will proceed with its evaluation, as follows: Technical Evaluation: Validation of all the required documents listed in the ITB Document (Section 2.2.1.): The following are mandatory requirements and should be included in the Technical Offer (listed in Annex 1): • Company Profile • Required registrations and certifications • At least three (3) purchase orders, or signed contracts related to stationery supplies • Audited financial statement of the last three (3) years • Complete set of offers and all ITB Annexes duly signed/stamped Due diligence will be conducted for interested bidders. Only bidders who are meeting minimum technical requirements will be considered for financial evaluation. Samples will be requested from eligible bidders during evaluation. Commercial Evaluation: • Financial proposal should be submitted using the Excel template in Annex 2 (including 2 worksheets) in both Excel format and PDF format duly signed and stamped on the bidders’ official company letterhead. • The quotation should cover all items of at least one province or multiple provinces. • The unit prices of all items must be inclusive of transportation costs to the designated destinations outlined in Annex-2. • Bidders must provide separate quotations for transportation costs in cases where delivery is requested to districts within the same province. • Evaluation will be based on the lowest technically compliant offers, as follows: o Campaign Stationery: Evaluation will be conducted per province, covering all campaign requirements combined, based on the estimated quantities in Annex 8. o General Stationery: Evaluation will be conducted per item per province. SELECTION/REJECTION CRITERIA: 1. Offers not meeting the requirements will not be considered. 2. Offers missing filled signed/stamped Annexes (from Annex 1 to Annex 7) may not be considered. 3. Offers submitted after the stipulated time and date or submitted via other channels than the UNGM will not be considered. 4. Offers missing technical details & required documents will not be considered. 5. Offers missing Company Profile and a valid Business Registration Certificate. 6. Delivery time required is maximum 7-10 days in normal situations and 3-4 days in emergency until the final destination. Bidders are requested to identify the delivery for each province separately. 7. Prices and delivery for the LTA must be fixed for 2 years. 8. The bidder must provide all of the information and documents required in the ITB document sections 2.1. to 2.2 and listed in Annex 4. 9. The bidder should have at least 3 years of previous experience in the same field of stationery. 10. The bidder should provide at least 3 purchase orders or signed contracts related to stationery supply. 11. WHO would not be liable to provide any tax exemptions. 12. Singed/stamped offers on company letterhead will only be acceptable. UN CODE OF CONDUCT: Confirmation of acceptance that your esteemed company accepts the terms mentioned in the attached UN Code of Conduct, must be received in the same letter containing your bid. The UN Code of conduct is also available in the below link: https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct ADDITIONAL INFORMATION: Any information which the vendor may consider necessary to guarantee or clarify technical details or compliance with standards, etc. may be included, provided reference is made in the offer and clearly indicated. Tarek Fahd Regional Procurement Officer