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1.Publication referenceEuropeAid/139953/IH/SER/TR
2.ProcedureRestricted
3.Programme titleAnnual action programme for Turkey for the year 2016 under the Instrument for Pre-accession Assistance (IPA II)
4.FinancingIPA budget item 22.02 03 02 of the general budget of the EU (100 %).
5.Contracting AuthorityCentral Finance and Contracts Unit (CFCU), Ankara, TURKEYClarifications may be sought from the Contracting Authority at the following email address pao@cfcu.gov.tr at the
latest 21 days before the deadline for submission of applications stated at the point 23 below.Clarifications will be published on the website of DG International Cooperation and Development at
the latest 5 days before the deadline.
6.Nature of contractGlobal price.
7.Contract descriptionThe contract aims at increasing the usage and functionality of Farm Accountancy Data Network (FADN) and data quality of FADN in Turkey. In this context, the contractor shall
provide the following services:— providing technical assistance services such as assessment of current FADN software and its facilities, preparation of annual FADN reports, establishing a FADN
website, conducting visits to the target groups,— organization of trainings to the central and provincial administrative staff of Ministry of Agriculture and Foresty (MoAF) and to the
non-governmental organisations and farmers, preparation of communication tools like brochures, posters, television and radio spots in order to raise the awareness on FADN,— development of a
data collection methodology and legal infrastructure for more efficient and reliable data collection for the implementation of FADN.
8.Number and titles of lotsOne lot only.
9.Maximum budget2 000 000 EUR.
10.Scope for additional servicesNot applicable.
11.EligibilityParticipation is open to all natural persons who are nationals of and legal persons (participating either individually or in a grouping – consortium – of tenderers) which are
effectively established in a Member State of the European Union or in a eligible country or territory as defined under the Regulation (EU) No 236/2014 establishing common rules and procedures for
the implementation of the Union"s instruments for external action (CIR) for the applicable instrument under which the contract is financed (see also heading 29 below). Participation is also open
to international organisations.Please be aware that after the United Kingdom"s withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third
countries will apply to candidates or tenderers from the United Kingdom depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of
contract award, candidates or tenderers from the United Kingdom could be rejected from the procurement procedure.
12.CandidatureAll eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the
Contracting Authority.The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person
belongs to a consortium, the whole consortium will be excluded.
13.Number of applicationsNo more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a
consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be
excluded.
14.Shortlist alliances prohibitedAny tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender
procedure unless prior approval from the Contracting Authority has been obtained (see practical guide – PRAG – 2.6.3.). Short-listed candidates may not form alliances or subcontract to each
other for the contract in question.
15.Grounds for exclusionAs part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the
exclusion situations listed in Section 2.6.10.1 of the PRAG.Candidates included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot
be awarded the contract.
16.Sub-contractingSubcontracting is allowed.
17.Number of candidates to be short-listedOn the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of
eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.
18.Provisional date of invitation to tender16.8.2019
19.Provisional commencement date of the contract17.1.2020
20.Initial period of implementation of tasks18 months
21.Selection criteriaThe following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the
consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors.1) Economic and financial
capacity of candidate (based on item 3 of the application form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into
account will be the last 3 years for which accounts have been closed.Criteria for legal persons and natural persons:(a) the average annual turnover of the candidate must exceed 1 350 000 EUR.2)
Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from submission
deadline.Criteria for legal and natural persons:(a) at least 7 staff currently work for the candidate.3) Technical capacity of candidate (based on items 5 and 6 of the application form). The
reference period which will be taken into account will be the last 3 years from submission deadline.Criteria for legal and natural persons:(a) the candidate has provided services under a single
contract or similar assignment with a budget of at least 750 000 EUR (proportion carried out by the candidate) in the field of FADN statistics (data collection, data analysis, data interpretation
and usage for policy makers) which was implemented at any moment during the following period: 3 years prior to the submission deadline of this application (the start and end / completion dates of
the references should be specified as day/month/year). The references only for IT development are not acceptable;(b) the candidate has provided services under a single contract or similar
assignment with a budget of at least 300 000 EUR (proportion carried out by the candidate) in the field of econometric modelling in agricultural policy analysis which was implemented at any
moment during the following period: 3 years prior to the submission deadline of this application (the start and end/completion dates of the references should be specified as day/month/year). The
references only for IT development are not acceptable.This means that the contract/assignment the candidate refers to could have been started or completed at any time during the indicated period
but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Candidates are allowed to refer either to contracts/assignments
completed within the reference period (although started earlier) or to contracts/assignments not yet completed.In the first case the contract/assignment will be considered in its whole if proper
evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of final payment). In case of contracts/assignments still on-going only the portion
satisfactorily completed during the reference period although.Started earlier will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to
contracts/assignments completed) also detailing its value. If a candidate has implemented the contract/assignment in a consortium, the percentage that the candidate has successfully completed
must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria relating to the pertinence of the experience have been
used. Documentary evidence is not required at the application stage but will be requested with the invitation to tender.Previous experience which caused breach of contract and termination by a
Contracting Authority shall not be used as reference.An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal
nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other
entities or when they rely on key criteria. If the tenderer relies on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for
performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the
economic operator, must respect the same rules of eligibility — notably that of nationality – and must comply with the selection criteria for which the economic operator relies on them.
Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when
requested by the Contracting Authority.With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the
works or services for which these capacities are required.With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable
for the performance of the contract.If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be
reexamined to identify the 8 best candidates. The only additional comparative criteria that will be taken into consideration during this re-examination, in the order that they appear below,
are:(a) the highest number of references satisfying the technical capacity criterion 21.3.1,(b) for the cases of equality in line with the first re-examination criterion, the second
re-examination criterion will be the cumulative budget amount of the references (proportion carried out by the candidate) fulfilling the technical capacity criterion 21.3.1 above.N.B.: additional
comparative criterion 2) will be applied only if the number of eligible candidates remain higher than 8 after applying additional comparative criterion 1).
22.Award criteriaBest price-quality ratio.
23.Deadline for receipt of applicationsThe candidate attention is drawn to the fact that there are 2 different systems for sending applications: one is by post or private mail service, the other
is by hand delivery.In the first case, the application must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(1), but in the second case it is
the acknowledgment of receipt given at the time of the delivery of the application that will serve as proof.5:00 p.m. (local time) on 28.6.2019.Any application sent to the Contracting Authority
after this deadline will not be considered.The Contracting Authority may, for reasons of administrative efficiency, reject any application submitted on time to the postal service but received,
for any reason beyond the Contracting Authority"s control, after the effective date of approval of the short-list report, if accepting applications that were submitted on time but arrived late
would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.(1) It is recommended to use registered mail in case the postmark would not be readable.
24.Application format and details to be providedApplications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application
form is available from the following Internet address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a declaration of honour on exclusion
and selection criteria using the template available from the following Internet address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation (brochure,
letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submittedApplications must be submitted in English exclusively to the Contracting authority in a sealed envelope:— either by post or by courier service, in which case
the evidence shall be constituted by the postmark or the date of the deposit slip, to:Central Finance and Contracts Unit (CFCU),Attention: Mr. M. Selim Uslu — PAO-CFCU Director,T.C. Hazine ve
Maliye Bakanlığı Kampüsü E Blokİnönü Bulvarı No 36, 06510 Emek/Ankara, TURKEY— or hand delivered by the candidate in person or by an agent directly to the premises of the Contracting
Authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:Central Finance and Contracts Unit (CFCU),Attention: Mr.
M. Selim Uslu — PAO-CFCU Director,T.C. Hazine ve Maliye Bakanlığı Kampüsü E Blokİnönü Bulvarı No 36, 06510 Emek/Ankara, TURKEYThe opening hours of the Contracting Authority are 9:00
– 18:00, local time.The contract title and the Publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all
subsequent correspondence with the Contracting Authority.Applications submitted by any other means will not be considered.By submitting an application candidates accept to receive notification of
the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the Contracting Authority sends it to the electronic address
referred to in the application.
26.Alteration or withdrawal of applicationsCandidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be
altered after this deadline.Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if
used) must be marked “Alteration” or “Withdrawal” as appropriate.
27.Operational languageAll written communications for this tender procedure and contract must be in English.
28.Date of publication of prior information notice3.11.2018Notice number in OJ: 2018/S 212-483702
29.Legal basisRegulation (EU) No 236/2014 of the European Parliament and of the Council of 11.3.2014 laying down common rules and procedures for the implementation of the Union"s instruments for
financing external action and Regulation (EU) No 231/2014 of the European Parliament and of the Council of 11.3.2014 establishing an Instrument for Pre-Accession Assistance (IPA II), OJ L 77,
15.3.2014, p. 11- See Annex A2 of the Practical Guide.
30.Additional informationNot applicable.
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