Supply, Delivery, Unloading and/or Installation of Solar Panels, Information Technology and other (примерный перевод: поставка, доставка, разгрузка и / или установка солнечных панелей, информационных технологий и другой) (Сьерра-Леоне - Тендер #6192805)
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3.Programme titleSupport to the education sector in Sierra Leone.
4.FinancingFinancing Agreement No SL/FED/037417.
5.Contracting authorityThe National Authorising Officer of the EDF for and on behalf of the Government of Sierra Leone represented by the Director, National Authorising Office, Tower Hill,
Freetown, SIERRA LEONE
6.Description of the contractThe subject of this contract is the supply, delivery unloading, installation (where applicable), commissioning, maintenance (where applicable), after-sales service of
solar panels, information technology and other office equipment, motor vehicles and motor cycles for the education sector in Sierra Leone.
7.Number and titles of lotsThree (3) Lots:Lot 1: Supply, delivery and/or installation of solar panels;Lot 2: Supply, delivery and/or installation of Information technology and other office
equipment;Lot 3: Supply, delivery and after sales-service of motor vehicles and motor cycles.
8.Eligibility and rules of originParticipation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping – consortium – of
tenderers) which are established in 1 of the member states of the European Union, ACP States or in a country or territory authorised by the ACP-EC partnership agreement under which the contract
is financed (see also item 22 below). Participation is also open to international organisations. All goods supplied under this contract must originate in these countries.All supplies under this
contract must originate in 1 or more of these countries.Please be aware that after the United Kingdom"s withdrawal from the EU, the rules of access to EU procurement procedures of economic
operators established in third countries and of goods originating from third countries will apply to candidates or tenderers from the United Kingdomand to all candidates or tenderers proposing
goods originating from the United Kingdom depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of the contract award, candidates
or tenderers from the United Kingdom and candidates or tenderers proposing goods originating from the United Kingdom could be rejected from the procurement procedure.
9.Grounds for exclusionTenderers must submit a signed declaration, included in the tender form for a supply contract, to the effect that they are not in any of the situations listed in Section
2.6.10.1. of the practical guide.Tenderers included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the
contract.
10.Number of tendersThe candidates may submit an application for 1 lot only, 2 lots or all of the lots, but only 1 application may be submitted per lot. Tenders for parts of a lot will not be
considered.Tenderers may not submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.Contracts will be awarded lot by lot and each lot
will form a separate contract. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than 1 lot.
11.Tender guaranteeTenderers must provide a tender guarantee ofLot No: 1Amount of tender guarantee in Euro: 6 900 EURLot No: 2Amount of tender guarantee in Euro: 6 200 EURLot No: 3Amount of
tender guarantee in Euro: 8 550 EURWhen submitting their tender. This guarantee will be released to unsuccessful tenderers once the tender procedure has been completed and to the successful
tenderer[s] upon signature of the contract by all parties. This guarantee will be called upon if the tenderer does not fulfil all obligations stated in its tender.
12.Performance guaranteeThe successful tenderer will be asked to provide a performance guarantee of 5 % of the amount of the contract at the signing of the contract. This guarantee must be
provided together with the return of the countersigned contract no later than 30 days after the tenderer receives the contract signed by the contracting authority. If the selected tenderer fails
to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to the tenderer which has submitted the next cheapest compliant tender.
13.Information meeting and/or site visitNo information meeting is planned.
14.Tender validityTenders must remain valid for a period of 90 days after the deadline for submission of tenders.In exceptional circumstances, the contracting authority may, before the validity
period expires, request that tenderers extend the validity of tenders for a specific period (see Para 8.2 of the instructions to tenderers).
15.Period of implementation of tasksThe period of implementation of tasks is 120 days from the date of issuance of the commencement order, notified by the contracting authority (CA) through an
administrative order.
16.Selection criteriaThe following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as
a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single member companies when they are sub-contractors:1) Economic and financial capacity of
tenderer (based on i.a. item 3 of the tender form for a supply contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be
taken into account will be the last 3 financial years (2017, 2018 and 2019) for which accounts have been closed.The selection criteria for each tenderer are as follows:— the average annual
turnover of the tenderer must exceed the annualised maximum budget of the contract,— current ratio (current assets/current liabilities) in the past 3 years must be at least 1.In case of a
consortium, this criterion must be fulfilled by each member:— tenderers for more than 1 lot must have the cumulative turnover required for the specific number of lots being applied for.2)
Professional capacity of tenderer (based on i.a. items 4 and 5 of the tender form for a supply contract). The reference period which will be taken into account will be the last 3 years (2017,
2018 and 2019) preceding the submission deadline.The selection criteria for each tenderer are as follows:— the tenderer must be a firm duly registered and authorized to carry out services
specified under this contract according to national laws,— has a professional certificate appropriate to the contract in question, (copies of certificates are to be included in the tender),—
at least five (5) staff currently work for the tenderer in fields related to this contract.3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the tender form for a supply
contract). The reference period which will be taken into account will be the last 3 years (2017, 2018 and 2019) preceding the submission deadline.The selection criteria for each tenderer are as
follows:— the tenderer has delivered supplies under at least two (2) contracts with a budget of at least that of this contract in related field which were implemented during the following
period:2017, 2018 and 2019.This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be
started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started
earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity
which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This
portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.Capacity-providing entitiesAn economic operator may, where appropriate and for
a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. If the tenderer relies on other entities it must prove to the
contracting authority that it will have at its disposal the resources necessary for performance of the contract by producing a commitment on the part of those entities to place those resources at
its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator relying
on them and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be
included in the tender in a separate document. Proof of the capacity will also have to be provided when requested by the contracting authority.With regard to technical and professional criteria,
a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.With regard to economic and financial criteria, the
entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.
17.Award criteriaPrice
18.How to obtain the tender dossierThe tender dossier is available from the following Internet address:https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome. The
tender dossier is also available from the contracting authority. Tenders must be submitted using the standard tender form for a supply contract included in the tender dossier, whose format and
instructions must be strictly observed.Tenderers with questions regarding this tender should send them in writing to:The DirectorNational Authorising Office 2nd Floor, OAU Drive, Tower Hill,
FreetownEmail: ajames@nao.gov.sl with copies to:robandgan@yahoo.com / rganda@nao.gov.sl belmohm@yahoo.com / mbelmoh@nao.gov.sl ugbessay@gmail.com barrieidrissa2014@gmail.com (mentioning the
publication reference shown in item 1) at the latest 21 days before the deadline for submission of tenders given in item 19. The contracting authority must reply to all tenderers" questions at
the latest 11 days before the deadline for submission of tenders.Eventual clarifications or minor changes to the tender dossier shall be published at the latest 11 days before the submission
deadline on the website of DG International Cooperation and Development at https://webgate.ec.europa.eu/europeaid/onlineservices/index.cfm?do=publi.welcome
19.Deadline for submission of tendersThe tenderer"s attention is drawn to the fact that there are 2 different systems for sending tenders: 1 is by post or private mail service, the other is by
hand delivery.In the first case, the tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip (1), but in the second case it is the
acknowledgment of receipt given at the time of the delivery of the tender which will serve as proof.The deadline for the submission of tenders is 24.2.2020 at 4 p.m.Any tender submitted to the
contracting authority after this deadline will not be considered.The contracting authority may, for reasons of administrative efficiency, reject any tender submitted on time to the postal service
but received, for any reason beyond the contracting authority"s control, after the effective date of approval of the evaluation report, if accepting tenders that were submitted on time but
arrived late would considerably delay the evaluation procedure or jeopardise decisions already taken and notified.How tenders may be submittedTenders must be submitted in English exclusively to
the contracting authority in a sealed envelope:— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:The
Director, National Authorising Office 2nd Floor, OAU Drive, Tower Hill, Freetown— or hand-delivered by the participant in person or by an agent directly to the premises of the contracting
authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:The Director, National Authorising Office, 2nd Floor,
OAU Drive, Tower Hill, FreetownThe contract title and the Publication reference (see item 1 above) must be clearly marked on the envelope containing the tender and must always be mentioned in all
subsequent correspondence with the contracting authority.Tenders submitted by any other means will not be considered.By submitting a tender, candidates accept to receive notification of the
outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the contracting authority sends it to the electronic address referred
to in the tender.(1) It is recommended to use registered mail in case the postmark would not be readable.
20.Tender opening sessionTenders will be opened during a tender opening session scheduled for the 2.3.2020 at 10 a.m. at the conference room of the National Authorising Office, OAU Drive, Tower
Hill, Freetown.In the case that at the date of the opening session some tenders have not been delivered to the contracting authority but their representatives can show evidence that they have
been sent on time, the contracting authority will allow them to participate in the first opening session and inform all representatives of the tenderers that a second opening session will be
organised.
21.Language of the procedureAll written communications for this tender procedure and contract must be in English.
22.Legal basis(2)Annex IV to the partnership agreement between the members of the African, Caribbean and Pacific Group of States of the one part and the European Community and its member states,
of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision 1/2014 of the ACP-EU
Council of Ministers of 20.6.2014.(2) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).
23.Additional informationFinancial data to be provided by the tenderer in the standard tender form must be expressed in EUR. If applicable, where a candidate refers to amounts originally
expressed in a different currency, the conversion to EUR shall be made in accordance with the InforEuro exchange rate of December, 2019, which can be found at the following
address:http://ec.europa.eu/budget/graphs/inforeuro.htmlThe contracting authority reserves the right to modify the quantities indicated in the technical specifications for each lot, depending on
the quotations received for any particular lot.
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