Reference Number
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4342009
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Procuring Entity
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OFFICE OF THE REGIONAL GOVERNOR - ARMM
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Title
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Strategic Human Resource Management Seminar
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Area of Delivery
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Maguindanao
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Printable Version
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Solicitation Number:
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No. MDS-RFQ-2-17-002
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Trade Agreement:
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Implementing Rules and Regulations
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Procurement Mode:
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Negotiated Procurement - Small Value Procurement (Sec. 53.9)
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Classification:
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Goods
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Category:
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Catering Services
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Approved Budget for the Contract:
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PHP 210,000.00
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Delivery Period:
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60 Day/s
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Client Agency:
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Contact Person:
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Richard P Sanlocan
Supply Officer
ORC Complex,
Cotabato City
Maguindanao
Philippines 9600
63-64-4211224
63-64-4211624
borgezsar@yahoo.com
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Status
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Active
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Associated Components
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Order
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Bid Supplements
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0
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Document Request List
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0
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Date Published
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23-Feb-2017
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Last Updated / Time
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23-Feb-2017 12:00 AM
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Closing Date / Time
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27-Feb-2017 10:00 AM
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Description
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REQUEST FOR QUOTATION
Date: February 22, 2017
RFQ No.:
Name of Venue: __________________________________________________________________
Address: ________________________________________________________________________
Name of Company: _______________________________________________________________
Address: ________________________________________________________________________
Business Permit No.: ______________________________________________________________
TIN: ____________________________________________________________________________
PhilGEPS Registration No.: _________________________________________________________
Dear Sir/Ma’am:
Good day!
The Office of the Regional Governor – Autonomous Region in Muslim Mindanao, through its Bids and Awards Committee (BAC) intends to lease a venue,
including meals, for the Strategic Human Resource Management Seminar to be conducted on February 28, 2017 and March 1, 2017 in Cotabato City.
The lease of venue, including meals will be undertaken in accordance with Section 53.10 of the Revised Implementing Rules and Regulations of Republic Act
No. 9184 and GPPB Circular 09-2009.
As such, we are inviting you to please submit your establishment’s quotations/proposals duly signed by you or your duly authorized representative not
later than February 24, 2017, at exactly 10:00 a.m. for the item described below, subject to the Terms and Conditions provided at the dorsal portion of
this request for quotation (RFQ).
The budget for the said activity is Php 210,000.00.
Copies of the following eligibility requirements are also requisites for submission along with your quotation/proposal:
1. Business Name Registration;
2. Business Permit;
3. PhilGEPS Certificate of Registration;
4. Income and Business Tax returns, and
5. Tax Clearance issued by the Bureau of Internal Revenue.
Open quotations may be submitted to to the details indicated below.
For further information, you may contact:
The Bids and Awards Committee Secretariat
c/o Office of the Attorney General, ORG-ARMM
2F Office of the Bangsamoro People
Gov. Gutierrez Ave., Cotabato City
Tel. Nos. (064) 552-1053
Thank you.
ATTY. SAHARA ALIA J. SILONGAN
Chairperson
Bids and Awards Committee
INSTRUCTIONS:
(1) Accomplish this RFQ correctly and accurately.
(2) Do not alter the contents of this form in any way.
(3) Technical specifications with asterisks (*) are mandatory. Failure to comply with any of the mandatory requirements will disqualify your
quotation.
(4) Failure to follow these instructions will disqualify your entire quotation.
After having carefully read and accepted the Terms and Conditions, I/we submit our quotation/s for the item/s as follows:
Legend:
* MANDATORY REQUIREMENTS. Failure to comply with any of the mandatory requirements will disqualify your quotation.
Procurement Project Approved Budget for the Contract (ABC)
Procurement of Lease of Venue, including Meals, for the Strategic Human Resource Management Seminar to be conducted on February 28, 2017 and March 1, 2017
in Cotabato City.
PhP 210,000.00
Technical Specifications:
Item Description Compliance Remarks
I. Availability [to be confirmed two (2) calendar days before the Seminar schedule] YES NO
a. February 28 – March 1, 2017, 7:30am-6:30pm (22 hrs)
II. Location YES NO
a. Cotabato City*
b. Free parking space reserved within or near venue
i. 5-7 slots
ii. 2-4 slots
iii. 1 slot
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III. Neighborhood Data YES NO
a. Proper waste management system such as regular garbage collection and with Sanitary permit from appropriate authority
b. Proximity to Fire or Police station; hospital
c. Proximity to Banks, Postal, and Telecommunications service provider
d. Nearby community is quiet and clean*
IV. Venue YES NO
1. Structural condition:
a. The foundation is made of concrete and structural steel materials or a combination of both*
2. Functionality of Function Room:
Day 1 & 2 (7:30 a.m. – 6:30 p.m.) – Available one (1) Function Room*
a. Round table setup for at least 80 participants (at 7-8 pax per table)*
b. Room must not contain pillars*
c. Amenities include:
i. Secretariat’s table
ii. At least two (3) microphone units*
iii. Projector screen and table for LCD Projector
iv. Podium
v. Whiteboard
vi. Free and steady Wi-Fi connection for Secretariat*
vii. Waived electricity charges for use of laptops and projector for Secretariat*
viii. Area should accommodate 80 participants*
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3. Facilities:
a. Continuous water supply & accessible comfort room*
b. Compliance with the standards provided by the Building Code of the Philippines*
c. Accessible emergency exit and alarm, standby fire extinguisher and automatic sprinkler*
d. Available Telephone and/or Internet Connection within the premises of the building
e. Audible/Operational Sound System*
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4. Other requirements:
a. Provision of Janitorial Services*
b. Ambience promotes learning*
c. Adequate security service*
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5. Catering Services:
a. Location must be inside the Function Room and/or outside of but near the Function Room*
b. Meals for 80 participants*
i. Two (2) Breakfast*
1. Bread with Butter/Jam*
2. Fried Rice or Plain Rice (1 cup)*
3. At least 3 variants of Viand (Beef Tapa/ Fried Bangus/Fried Chicken/Sausage/Sunny side up egg)*
4. Fruit (at least 1 variant of Banana/Pineapple/Orange)*
5. Salad*
ii. Two (2) AM and Two (2) PM Snacks*
iii. Two (2) Buffet Meals [LUNCH and DINNER)*
1. Salad/Soup*
2. Main course (at least 3 Variants of Meat [1 Variant of Beef, 1 Variant of Chicken, 1 Variant of Fish] and 1 Variant of Vegetables)*
3. Rice*
4. Dessert*
iv. Drinks
1. (at least one [1] round of iced tea/juice or softdrinks for every meal and every snack)*
2. Free use and provision of hot and cold water dispenser*
3. Provision of FREE freely-flowing coffee*
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6. Client’s satisfactory rating based on online hotel reviews
Please quote your best offer for the items below. The information stated below shall be the basis for the evaluation and calculation of your total
quotation.
Summary of approved budget
Procurement Project Total ABC
Lease of Venue, including meals PhP 150,000.00
Offered Quotation
Item A
Offered Rate (PhP) B
Maximum number of pax C
Maximum number of meals Subtotal
A x B x C
Meals – Breakfast 80 2
Meals – AM Snacks 80 2
Meals – PM Snacks 80 2
Meals – Buffet Lunch 80 2
Meals – Buffet Dinner 80 2
Total Offered Quotation
TERMS AND CONDITIONS
1. Bidders shall provide correct and accurate information required in this form.
2. Price quotation/s must be valid for a period of thirty (30) calendar days from the date of submission.
3. Price quotation/s, to be denominated in Philippine peso, shall include all taxes, duties, and/or levies payable.
4. Quotations exceeding the Approved Budget for the Contract shall be rejected.
5. Award of contract shall be made in favor of the entity which complies with the technical specifications, and other terms and conditions stated
herein.
6. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initiated by you or any of your duly authorized
representative/s.
7. The item/s shall be delivered within ¬¬¬sixty (60) calendar days from the receipt of a written notice or Purchase Order (P.O.), whichever is
applicable.
8. The ORG-ARMM shall confirm the final number of participants at least two (2) days prior to the scheduled function date. This shall be the basis for the
contract price.
9. The submitted quotation shall provide a 10% allowance for the scheduled meals as per the final number of participants in each function for the increase
in attendance. If the actual attendance exceeds the 10% allowance, additional persons shall be charged the same as quoted.
10. The charge for the additional persons shall be contained in an Amendment to Contract.
11. The ORG-ARMM shall have the right to inspect and/or to test the goods to confirm their conformity to the technical specifications.
12. The ORG-ARMM shall prefer send bill arrangements for payment.
13. Liquidated damages equivalent to one tenth of one percent (0.001%) of the value of the goods not delivered within the prescribed delivery period shall
be imposed per day of delay. The ORG-ARMM shall rescind the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the
amount of the contract, without prejudice to other course of action and remedies open to it.
_______________________________
Signature over Printed Name
_______________________________
Contact Numbers (Landline and/or
Cellphone Nos.)/E-mail address
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Created by
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Richard P Sanlocan
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Date Created
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14-Feb-2017
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The PhilGEPS team is not responsible for any typographical errors or misinformation presented in the system. PhilGEPS only displays information provided for by its clients, and
any queries regarding the postings should be directed to the contact person/s of the concerned party.
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