2019-PROC-UNDP-MMR-RFQ-089, Provision of Refurbishment Services (Renovation and Furniture) for UNDP office (Мьянма - Тендер #5555901)

REQUEST FOR QUOTATION (RFQ)

NAME & ADDRESS OF FIRM:

DATE: 11 September 2019

REFERENCE: 2019-PROC-UNDP-MMR-RFQ-089

Item

Description

Q’ty

1

Provision of Refurbishment Services ( Renovation and Furniture for UNDP office in Yangon

Please see attached (BOQ, Drawing Layout).

2

Background

UNDP started to implement the new country programme (2018 -2022) in Myanmar. The country programme has two main outcomes – governance and sustainable peace, and sustainable and inclusive growth. Both outcomes are closely aligned with national priorities and the MSDP, which in turn is inspired by the 2030 Agenda and the 17 Sustainable Development Goals (SDGs). In a change of office human resources where more staff are required and the Resident Coordinator Office is expanding its staffing to support the Humanitarian Coordinator in response to increasing demand of UN Support from the government.

To fulfill its mandate, UNDP Myanmar should ensure a better working environment provided to all staff where optimum office space is utilized with adequate equipment/furniture for staff best performance. In view of these factors, it is required for the UNDP Myanmar office to complete the office renovation in Country Office with the proper layouts with standard office furniture for reception and walkways corridors

In order to complete the above arrangement in time, the office is looking for a company to provide necessary furniture and install them in time to meet the requirements of the staff working environment in UNDP Yangon office

Objective.

Professional renovation service and provision of adequate Furniture are required for refurbishment and renovation of UNDP Yangon Office Ground Floor (Phase 1) and 1st & 2nd Floor Corridors (Phase 2). The objective of this assignment is renovation, renovation works and furnishing, including, supervision of works.

Scope of work, activities, tasks, deliverables and timelines.

In close coordination with UNDP Administrative Unit, CSTS in Yangon and under overall supervision of the Head of CSTS, the Renovation Services and Supply of furniture will be required to complete the office interior renovation project of both phases.

Phase 1: Ground Floor

Phase 2: 1st & 2nd Floor Corridors

Task A. Perform all required site surveys and measurements and liaise with UNDP Administrative Unit, CSTS in Yangon and execute the project renovation services:

• Arrange site surveys and data collection.
• Review the plans, including: all necessary floor plans, sections, elevations, schemes, Furniture layouts and specifications
• Develop detailed time schedule for the drawing phase execution
• Develop works execution time schedule.
• Revise the drawing documentation and BOQ as needed until the price estimates fit in UNDP construction budget expectation.

Task B. Renovation services and supervision.

• Submit Renovations works execution schedules.
• Complete the renovation work as per agreed plan.
• Provide comprehensive renovation site supervision.
• Organize all necessary meetings with UNDP.
• Provide quality assurance and control.
• Issuing all necessary certificates.
• Bidder shall consider the work station available for the connection of the electrical switches for power, cable and telephone networks
• Supply Furnitures, fix them as per attached drawing
• Other UN agencies, funds or programs should have the right to purchase the same or similar services from selected Contractor(s) at their sole discretion under this terms and conditions

Proposed duration.

• Task A 10 working days
• Task B Interior renovation and furniture provision works duration 1 month
• Defect liability period 6 months

REPORTING OBLIGATIONS

Consultant’s outputs for Work Plan 2:

The contractor will deliver an electronic copy of technical BOQ and accompanying documents to UNDP in both Myanmar and English languages.

Qualifications, Specialized Experience and additional competencies.

• Proven track record in successful implementation of similar projects in the past 2 years.
• Professional expertise and excellent background in construction works and supervision.
• The constructor must have the necessary experience and expertise in the supply and installation of office furniture and equipment

Annexes:

Annex 1. Bill of Quantities

Annex 2. Drawings and Layout

Annex 3. Check-list for submission

Annex 4. Form for Submitting Supplier’s Quotation

Annex 5. General Terms and Conditions for Contract

CONDITIONS

Payment Terms

Phase 1: Ground Floor

• Upon completion of Task A
• Upon completion of the Task B Renovation Work and supplying office Furniture.
• Upon completion of the defect liability period, rectifying all defects and issuing of Final completion certificate. 5%

Phase 2: 1st & 2nd Floor Corridors

• Upon completion of Task A
• Upon completion of the Task B Renovation Work and supplying office Furniture.
• Upon completion of the defect liability period, rectifying all defects and issuing of Final completion certificate. 5%

Preferred Currency of Bid

Local Currency (Myanmar Kyats)

A visit of the premises for interested bidders will be held on:

Time: 10:00 to 11:00 or 15:00 to 16:00

Date: 16 September 2019 to 18 September 2019

Venue: UNDP Office, No. 6, Natmauk Road, Tamwe Township, Yangon, Myanmar

The UNDP focal point for the arrangement is:

Mr. Nay Win, Common Service Associate

E-mail: nay.win@undp.org

A pre-Bid conference will be held on:

Time: 10:00 AM

Date: 19 September 2019

Venue: UNDP Office, No. 6, Natmauk Road, Tamwe Township, Yangon, Myanmar

The UNDP focal point for the arrangement is:

Mr. Min Min Thein

E-mail: mmr.procurement@undp.org

Validity of Quotation

120 DAYS

Preliminary Examination -

Completeness of quotation.

Partial bids permitted. Partial bids not permitted

Deadline for submitting requests for clarifications/ questions

5 days before the submission date.

Contact Details for submitting clarifications/questions[1]

Focal Person in UNDP: Min Min Thein

E-mail address dedicated for this purpose: mmr.procurement@undp.org

Deadline of Bid Submission

Date and Time: September 30, 2019 5:00 PM (Myanmar Time)

Manner of Submitting Bid

☒ Courier/Hand Delivery

☒ Electronic submission of Bid

Conditions and Procedures for electronic submission and opening, if allowed

☒ Official Address for e-submission: bids.mm@undp.org

☒ Format : PDF files only, password protected

☒ Password must not be provided to UNDP until the date and time of Bid Opening as indicated September 10, 2019 5:00 PM (Yangon Time)

☒ Max. File Size per transmission: 8 MB

☒ Max. No. of transmission: 5

☒ Mandatory subject of email: 2019-PROC-UNDP-MMR-RFQ-077, Provision of Refurbishment Services (Renovation and Furniture for ITC office in Nay Pyi Taw within the premises of the Ministry of Commerce

☒ Virus Scanning Software to be Used prior to transmission.

☒ Time Zone to be Recognized: Myanmar

☐ Other conditions: [pls. specify]

Required Documents that must be Submitted to Establish Qualification of Bidders (In “Certified True Copy” form only)

☒ Company Profile, which should not exceed ten (10) pages, including printed brochures and product catalogues relevant to the goods/services being

☒ Tax Registration/Payment Certificate issued by the Internal Revenue Authority evidencing that the Bidder is updated with its tax payment obligations, or Certificate of Tax exemption, if any such privilege is enjoyed by the Bidder

☒ Certificate of Registration of the business, including Articles of Incorporation, or equivalent document if Bidder is not a corporation

☒ Latest Audited Financial Statement (Income Statement and Balance Sheet) including Auditor’s Report for the past [2 years]

☒ Statement of Satisfactory Performance from the Top 3 Clients in terms of Contract Value the past [2 years]

☒ Bank References (Name of Bank, Account Name, Bank Account No., Bank Location, Contact Person and Contact Details)

☒ Selected Bidder will be piggyback by other UN Agencies from UNDP Contract

General Terms and Conditions

Copy enclosed

Award of Contract

UNDP reserves the right to accept or reject any proposal received in response to this RFQ and to negotiate with any of the proposers or other firms in any manner deemed to be in the best interest of UNDP.

Quotation should be in a sealed envelope and sent to Programme Support Team Leader, UNDP Myanmar Office at No. 6 Natmauk Road, Tamwe Township, Yangon mentioning 2019-PROC-UNDP-MMR-RFQ-089 and your company name on the envelope.

NAME, FUNCTIONAL TITLE: Krishna Raj Adhikari, Head of Common Services and Transaction Services

Signature: _____________________________ DATE: ______________________

CONTACT ADDRESS:

United Nations Development Programme

No. 6, Natmauk Road, Tamwe Township

Fax: +95 1 544531 & 545634 or Email: bids.mm@undp.org