Support for the tendering processes for the construction of renewable energy power plants: detailed technical studies for the construction of decentralised production plants using renewable energies (примерный перевод: Поддержка тендерных процессов для строительства электростанций на возобновляемых источниках энергии: подробные технические исследования для строительство децентрализованных производственных предприятий с использованием возобновляемых источников энергии) (Кот-д'Ивуар - Тендер #5208815)
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1.Publication referenceEuropeAid/139765/IH/SER/CI
2.ProcedureRestricted
3.Programme titleEnergy Sector Support Project in Côte d"Ivoire - Phase II (Energos 2).
4.FinancingFinancing Agreement No. 039-393, financed by the11th European Development Fund.
5.Contracting authorityMinistry of Economy and Finance of Côte d’Ivoire, EDF National Authorising Officer in Côte d"Ivoire, Abidjan, Côte d’Ivoire.Details may be requested from the
Contracting Authority at the following email address: herve.nzai@cccciue.ci or raymond.bosson@cccciue.ci, no later than 21 days before the deadline for submission of tenders listed in section 23
below.Clarifications will be published on the website of DG International Cooperation and Development at the latest 5 days before the deadline for submission.
6.Nature of contractAll-inclusive price
7.Contract descriptionThis contract concerns the selection of a consultant for a period of 20 months with a budget of 1 400 000 EUR and whose objective will be to produce detailed preliminary
design studies for the construction of renewable energy power plants (PV, biomass) to support the voltage plan in targeted localities, and to prepare the tender dossiers for the selection of
constructors. The contractor will assess the renewable energy potential in areas with voltage drops, and submit a pre-feasibility report that will prioritise the sites to be built. It will
conduct feasibility studies and detailed preliminary drafts. It will prepare the tender dossiers for the selection of plant constructors. It will assist the Directorate General for Energy and CI
Energies during the evaluation of tenders.
8.Number and titles of lotsSingle lot
9.Maximum budget1 400 000 EUR.
10.Additional servicesThe contracting authority may, at its own discretion, extend the project duration and/or contract scope subject to availability of funding up to an estimated amount of
approximately 500 000 EUR. Any extension of the contract will be subject to satisfactory performance of the tasks by the contractor.
11.EligibilityParticipation in the contract is open on equal terms to natural persons and legal entities participating either individually or as part of a grouping — consortium — of tenderers
that are established in one of the Member States of the European Union, an ACP State or in a country or territory authorised by the ACP-EC Partnership Agreement, under which the programme is
financed (see also point 29 below). Participation is also open to international organisations.It should be stressed that, as from the withdrawal of the United Kingdom from the Union, the rules on
access to the Union"s procurement procedures for economic operators established in third countries will apply to candidates and tenderers from the United Kingdom, depending on the outcome of the
negotiations. If this access is not provided for by the legal provisions in force at the time of award of the contract, United Kingdom applicants and tenderers may be excluded from the
procurement procedure.
12.ApplicationAny eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.A consortium may be a permanent, legally-established
grouping or a grouping constituted informally for a specific tender procedure. All the members of a consortium (i.e. the lead company and all other members) will be jointly and severally liable
vis-à-vis the contracting authority.Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically rejected. If said
party belongs to a consortium, its disqualification will entail the disqualification of the consortium as a whole.
13.Number of applicationsNatural persons or legal entities may submit one application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a
consortium submitting an application. Should a natural person or legal entity submit more than one application, all the applications involving the said party will be disqualified.
14.Prohibition on alliances between shortlisted tenderers.Tenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this
restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.6.3 of the Practical Guide). Candidates invited to tender may not form alliances or
subcontract to each other for the contract in question.
15.Grounds for exclusionAs part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the
exclusion situations described in section 2.6.10.1 of the Practical Guide.Candidates included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award
decision cannot be awarded the contract.
16.Sub-contractingSubcontracting is allowed
17.Number of candidates invited to tenderOn the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. Should the
number of eligible candidates meeting the selection criteria be less than the minimum of 4, the contracting authority may invite the candidates which satisfy the criteria to submit a
tender.
18.Scheduled date for dispatch of invitations to tenderSeptember 2019
19.Commencement date of the contractDecember 2019
20.Implementation period for the tasks20 months
21.Selection criteriaThe following selection criteria will apply to candidates. Where applications are submitted by a consortium, the selection criteria will apply to the consortium as a whole,
unless specifically stipulated otherwise. The selection criteria will not apply to natural persons and single-member companies working as subcontractors:1) Candidate"s economic and financial
capacity (details to be given in section 3 of the application form). Should the candidate be a public body, equivalent information must be provided. The reference period taken into account will
correspond to the last 3 financial years for which accounts have been closed:— the average annual turnover of the candidate must exceed 850 000 EUR,— the general liquidity ratio (short-term
assets/short-term liabilities) for the past financial year for which accounts have been closed must be at least 1.2) Candidate"s professional capacity (details to be given in sections 4 and 5 of
the application form). The reference period will cover the 3 financial periods prior to the submission deadline:— at least 10 of the candidate"s permanent staff must currently be working in
fields related to this contract (renewable energies, including biomass);3) Candidate"s technical capacity (details to be given in sections 5 and 6 of the application form). The reference period
will cover the 3 financial periods prior to the submission deadline.The candidate has provided services under at least 4 contracts, with a minimum amount per contract of 200 000 EUR in the
following areas: technical studies of renewable energy power plants (independent of technology):1) at least one of these studies must have been carried out for a biomass power plant;2) at least
one of these studies must have been carried out for a power plant feeding into a medium-voltage or isolated grid.These studies must have been carried out at any time during the reference
period.This means that the project the candidate refers to could have been started or completed at any time during the period given. However, it need not necessarily have been completed during
this period, or have been performed during the whole of said period. Candidates may refer to either a project completed during the reference period (although started before this period), or part
of a contract that has not yet been fully performed. In the first case, the project will be considered in its entirety, subject to proof that it was performed satisfactorily (declaration from the
relevant contracting authority, proof of final payment). In the second scenario, only the part of the contract properly undertaken during the reference period (even if it was started before) will
be taken into consideration, to the extent that documentary proof of the satisfactory performance of the same are submitted (the same as for completed projects). These documents must enable the
determination of the value of the portion of the contract referred to. If the project referred to was implemented by a consortium, in the event that a selection criterion relating to the
relevance of the experience is used, the supporting documents must clearly show the proportion completed by the candidate, as well as a description of the nature of the services provided.
Documentary evidence is not required at the application stage, but will be requested with the invitation to tender.Any previous experience involving a breach of contract and termination by a
contracting authority cannot be used as a reference.An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal
nature of the connection between itself and said entities. As an example, the contracting authority may consider it inappropriate if the tender relies, for the main part, on the capacities of
other entities, or calls on them for key criteria. If the tenderer relies on the capacities of other entities, it must in this case provide the contracting authority with proof that it will have
the resources needed to perform the contract by, for example, producing a written commitment undertaken by said entities to place such resources at its disposal. Such entities, e.g. the economic
operator"s parent company, must observe the same eligibility rules — notably regarding nationality — and must meet the same selection criteria as those that the economic operator has met to
prove its own capacities. Furthermore, the information relating to this third party entity/these third party entities for the relevant selection criteria must be included in a separate document.
Proof of the capacity of this entity must also be furnished when requested by the contracting authority.With regard to technical and professional criteria, an economic operator may only rely on
the capacities of other entities where the latter will perform the works or services for which these capacities are required.With regard to the economic and financial criteria, the entities whose
capacities the tenderer uses will become jointly and severally liable for the performance of the contract.If more than 8 applications prove to be eligible, i.e. meet all the selection criteria,
then the strengths and weaknesses of these candidates" applications will need to be re-examined to determine which 8 applications for the invitation to tender are the most suitable. The only
additional comparative criteria which will be considered in this re-examination are, in order:1) the highest number of projects that meet criterion 3.1;2) the highest cumulative value of projects
that meet additional criterion 1.NB: an additional second comparison criterion will only be applied if the number of eligible applications remains above 8 after the application of the first
additional comparison criterion.
22.Award criteriaThe best price-quality ratio.
23.Deadline for receipt of applicationsThe candidate’s attention is drawn to the fact that there are 2 different systems for sending the application: by post or by courier service, or delivered
by hand.In the first case, the application must be sent before the deadline for submission, the postmark or deposit receipt being proof (1), and in the second case, the acknowledgement of receipt
given at the time of delivery of the application will serve as proof.Tuesday 30.7.2019 at 12:00, local time.Applications submitted to the contracting authority after the deadline will not be
considered.The contracting authority may, for reasons of administrative efficiency, reject any application submitted on time to the postal service but received, for reasons beyond its control,
after the effective date of approval of the pre-selection report, if the fact of accepting applications submitted in time but arriving late may excessively delay the evaluation process, or call
into question decisions already taken and communicated.(1) The use of registered mail is recommended in case the postmark is not readable.
24.Format of the application and details to be providedThe standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. The
application form can be found at the following web address: http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a sworn declaration of honour on
exclusion and selection criteria using the template available from the following web address: http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation
(brochure, letter, etc.) sent with the application will not be taken into consideration.
25.Application submission proceduresApplications must be submitted in French only and sent to the contracting authority:— either by post or by courier service, in which case the evidence will
be constituted by the postmark or the date of the deposit slip, to the following address: à l’attention de M. Semon Bamba, cellule de coordination de la coopération CI/UE, 18 rue du Dr
Crozet, immeuble Azur Plateau, 01 BP V 306 Abidjan 01, CÔTE D’IVOIRE,— or delivered personally by the candidate or an agent directly to the contracting authority, against a signed and dated
acknowledgment of receipt, in which case the acknowledgment of receipt certifies compliance with the deadline for receipt of tenders, to the following address: à l’attention de M. Semon Bamba,
cellule de coordination de la coopération CI/UE, 18 rue du Dr Crozet, immeuble Azur, plateau, 01 BP V 306 Abidjan 01, CÔTE D’IVOIRE, Tel: (225) 20303300/Fax: (225) 20303308 Monday to Friday,
7:30 to 12:30 and 13:30 to 16:30.The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application, and must be quoted in all
subsequent correspondence with the contracting authority.Applications submitted in any other way will not be considered.When submitting their proposals, candidates agree to receive notification
of the result of the procedure by electronic means. The notification will be deemed to have been received on the day the contracting authority sends it to the email address stated in the
application.
26.Alteration or withdrawal of applicationsCandidates may amend or withdraw their application by giving written notification before the deadline for submission of applications. Applications
cannot be amended once this deadline has passed.Notice of amendment or withdrawal must be submitted and sent as per the instructions given in point 25. The word "Modification" (amendment) or
"Retrait" (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).
27.Working languageAll correspondence concerning this invitation to tender procedure and contract must be in French.
28.Date of publication of prior information notice12.7.2018.
29.Legal basis (2)Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States, of the one part, and the European Community and its Member
States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of
the ACP-EU Council of Ministers of 20.6.2014.(2) Please indicate any specification that may have an impact on the rules of participation (e.g. geographical specificity, short-term or long-term
thematic specificity).
30.Additional informationCandidates are informed that they may submit applications for the following invitations to tender: EuropeAid/139769/IH/SER/CI, EuropeAid/139766/IH/SER/CI,
EuropeAid/139768/IH/SER/CI, EuropeAid/139765/IH/SER/CI, EuropeAid/139770/IH/SER/CI.However, the tenderer awarded the contract under the invitation to tender reference EuropeAid/139769/IH/SER/CI
will not be able to be awarded other contracts for the tenders with references EuropeAid/139766/IH/SER/CI, EuropeAid/139768/IH/SER/CI, EuropeAid/139765/IH/SER/CI,
EuropeAid/139770/IH/SER/CI.
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