Technical assistance for implementing the APEF programme (примерный перевод: Техническая помощь для реализации программы APEF) (Чад - Тендер #3298956)

1.Publication referenceEuropeAid/139-351/IH/SER/TD

2.ProcedureRestricted

3.Programme titleProgramme to support concerted management of protected areas and fragile ecosystems in Chad (Programme d"appui à la gestion concertée des aires protégées et écosystèmes fragiles du Tchad — APEF)

4.FinancingFinancing Agreement No TD/FED/2016/039-048, 11th European Development Fund.

5.Contracting authorityMinistry of Economy and Development Planning, EDF National Authorising Officer, N’Djamena, Chad

6.Nature of contractUnit price

7.Contract descriptionThe programme to support concerted management of protected areas and fragile ecosystems in Chad is structured around three results objectives:— result 1 — governance, sustainable financing and institutional strengthening,— result 2 — large functional ecosystem of Zakouma,— result 3 — Sahelo-Saharan heritage.The contracting authority of the APEF programme is the Ministry of Economy and Development Planning (MEPD), the EDF National Authorising Officer in Chad, and the project manager is the Ministry of the Environment, Water and Fisheries.4 consortia of field operators will implement results 2 and 3.The long-term technical assistance (TA), over a 48-month implementation period, which is the subject of this contract, aims to:1) monitor and support the implementation of capacity building actions on governance, conservation strategy, performance of regulatory and institutional mechanisms, budgeting, cross-sectoral dialogue and inter-sectoral coordination; (result 1 of the APEF programme);2) support, in the regions concerned by result 2 (large functional ecosystem of Zakouma) and result 3 (Sahelo-Saharan heritage), the decentralised services of the ministry in charge of the environment and the various ministries involved, as well as regional participants, in the implementation, the monitoring of actions, and the setting up of the regional coordination mechanism.As an indication, two main senior experts specialised in institutional policy, development of conservation tools, cross-sectoral integration and territorial development will be provided for in the performance of this contract. Over the whole implementation period of this contract, a pool of non-main experts in different fields will be mobilised.

8.Number and titles of lotsSingle lot

9.Maximum budgetEUR 3 300 000

10.Additional servicesThe contracting authority may, at its own discretion, extend the project duration and/or contract scope subject to availability of funding up to the maximum estimated amount of approximately EUR 1 500 000 of the initial contract amount. Any extension of the contract would be subject to satisfactory performance of the tasks by the contractor.

11.EligibilityParticipation in the contract is open on equal terms to natural persons and legal entities participating either individually or as part of a grouping — consortium — of tenderers that are established in one of the Member States of the European Union, an ACP State or in a country or territory authorised by the ACP-EC Partnership Agreement, under which the programme is financed (see also point 29 below). Participation is also open to international organisations.

12.ApplicationAny eligible natural person or legal entity (as defined in point 11 above) or grouping of said parties (consortium) may apply.A consortium may be a permanent, legally-established grouping or a grouping constituted informally for a specific tender procedure. All the members of a consortium (i.e. the lead company and all other members) will be jointly and severally liable vis-à-vis the contracting authority.Should an ineligible natural person or legal entity (as defined in point 11) take part, the application concerned will be automatically rejected. Should said party belong to a consortium, its disqualification will entail the disqualification of the consortium as a whole.

13.Number of applicationsNatural persons or legal entities may submit one application only, irrespective of whether they take part as a sole legal entity, or as a lead company or member of a consortium submitting an application. Should a natural person or legal entity submit more than one application, all the applications involving the said party will be disqualified.

14.Prohibition on alliances between shortlisted tenderersTenders which include companies not mentioned on the application forms used to compile the shortlist will be disqualified from this restricted procedure unless prior approval from the contracting authority has been obtained (see section 2.4.3 of the Practical Guide). Candidates invited to tender may not form alliances or subcontract to each other for the contract in question.

15.Grounds for exclusionAs part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations described in section 2.3.3 of the Practical Guide.

16.Sub-contractingSubcontracting is allowed.

17.Number of candidates invited to tenderOn the basis of the applications received, at least 4 and at most 8 candidates will be invited to submit detailed tenders for this contract. Should the number of eligible candidates meeting the selection criteria be less than the minimum of 4, the contracting authority may invite the candidates which satisfy the criteria to submit a tender.

18.Scheduled date for dispatch of invitations to tender31.7.2018

19.Commencement date of the contractMarch 2019

20.Implementation period for the tasks48 months.

21.Selection criteriaThe following selection criteria will apply to candidates. Where applications are submitted by a consortium, the selection criteria will apply to the consortium as a whole, unless specifically stipulated otherwise. The selection criteria will not apply to natural persons and single-member companies working as subcontractors.1) Candidate"s economic and financial capacity:Should the candidate be a public body, equivalent information must be provided. The reference period taken into account will correspond to the last 3 financial years (2015, 2016 and 2017) for which accounts have been closed.1. the candidate"s average annual turnover must exceed the maximum annualised budget for the contract of EUR 825 000 (i.e. the maximum budget stated in the contract notice divided by the initial contract duration in years) per year on average over the last 3 years, as evidenced by the annual declarations duly certified by the tax authorities in the country of origin; and2. the financial position of the candidate at the beginning and at the end of the financial year must be positive over the last 3 financial years for which accounts have been closed;2) Candidate’s professional capacity:This part must be completed by the tenderer in sections 4 and 5 of the application form. The reference period will correspond to the last 5 financial years prior to the tender submission deadline – June 2013 – June 2018:1. field of specialisation: the candidate must present at least 5 fields among the following: good NR governance, sustainable financing, institutional support, conservation, concerted management of protected areas and/or fragile ecosystems, land-use planning, local/community development , capacity building and studies. For this purpose, the candidate must list and provide service certificates issued by its clients;2. candidate’s competence: at least three (5) of the candidate"s staff are currently working full-time in the fields related to this contract;3) Candidate’s technical capacity:This part must be completed by the tenderer in sections 5 and 6 of the application form. The reference period will correspond to the last 5 financial years prior to the tender submission deadline – June 2013 – June 2018.The candidate must have successfully implemented in the last 5 years at least 2 service contracts with a budget equivalent to at least EUR 1 600 000 and in the fields of biodiversity conservation, territorial development or concerted management natural resources, which were successfully performed during the period June 2013 to June 2018 for an operational implementation period of at least 6 months.Any previous experience involving a breach of contract and termination by a contracting authority cannot be used as a reference.An economic operator may, if necessary and for a specific contract, make use of the capacities of other entities irrespective of the legal nature of the connection between itself and said entities. In such an event, it must provide the contracting authority with proof that it will have the resources needed to perform the contract by, for example, producing a written commitment undertaken by said entities to place such resources at its disposal. Such entities, e.g. the economic operator"s parent company, must observe the same eligibility rules — notably regarding nationality — and must meet the same selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to the economic and financial criteria, the entities whose capacities the tenderer uses will become jointly and severally liable for the performance of the contract.If more than 8 applications prove to be eligible, i.e. meet all the selection criteria, then the strengths and weaknesses of these candidates" applications will need to be re-examined to determine which 8 applications for the invitation to tender are the most suitable. Only the following factors will be considered in the re-examination:— the most projects in criterion 3.1),— the highest value of the project in criterion 3.1).

22.Award criteriaThe best price-quality ratio.

23.Deadline for receipt of applicationsApplications must be received no later than Monday 11.6.2018 at 12.00 local time at the EDF National Authorising Officer Support Programme (PAON), Ministry of Economy and Development Planning, EDF National Authorising Officer, against a receipt noting the date and time of arrival.Any application received after this deadline will not be considered.

24.Format of the application form and details to be providedThe standard application form must be used for applications. The instructions and format of this form must be strictly adhered to. This application form is available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a solemn declaration, concerning the exclusion and selection criteria, using the template available from the following web address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation (brochure, letter, etc.) sent with the application will not be taken into consideration.

25.Application submission proceduresApplications must be submitted in French only and sent to the contracting authority:— either by recorded delivery (official postal service) to the following address:Ministère de l’économie et de la planification du développement, ordonnateur national du FED, PAON – FED, le coordonnateur PAON, BP 1917 N"Djamena – CHADIn this case, the record of delivery will attest to compliance with the final date for receipt of tenders.— or by bearer (including express courier services), delivered straight to the contracting authority, with a signed and dated acknowledgement of receipt, at the following address:ministère de l’économie et de la planification du développement, ordonnateur national du FED, PAON – FED, le coordonnateur PAON, quartier résidentiel, administratif et commercial, rue 1032 – porte 0415, N"Djamena – CHADFax: (235) 22 51 87 41E-mail: paonfed@paonfed-tchad.orgIn this case, the acknowledgement of receipt will attest to compliance with the final date for receipt of tenders.The contract title and the contract notice number (see point 1 above) must be clearly marked on the envelope containing the application, and must be quoted in all subsequent correspondence with the contracting authority.Applications submitted in any other way will not be considered.When submitting their proposals, candidates agree to receive notification of the result of the procedure by electronic means. The notification will be deemed to have been received on the day the contracting authority sends it to the email address stated in the application.

26.Amendments to or withdrawal of tendersTenderers may amend or withdraw their tender by giving notice thereof in writing before the final date for submission of tenders. Tenders cannot be amended once this deadline has passed.Notice of amendment or withdrawal must be submitted and sent as per the instructions given in point 25. The word "Modification" (amendment) or "Retrait" (withdrawal), as applicable, must be written on the outside envelope (and on the inner envelope, where applicable).

27.Working languageAll correspondence concerning this invitation to tender procedure and contract must be in French.

28.Date of publication of prior information notice5.12.2017.Notice number: OJ/S 2017/S 233-484699

29.Legal basis (1)Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States, of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision No 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.(1) Please indicate any specification that may have an impact on the rules of participation (e. g. geographical specificity, short-term or long-term thematic specificity).

30.Additional informationThe opening hours of the contracting authority are:— 7.30 to 15.30 Monday to Thursday,— 7.30 to 12.00 on Fridays.

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