EDF - Technical Assistance to accompany the establishment of the WAPP Information and Coordination Center (ICC) (примерный перевод: EDF - Техническая помощь для сопровождения создания Информационно-координационного центра WAPP (ICC)) (Бенин - Тендер #3736645)
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7.Contract descriptionThe West African Power Pool (WAPP) is a specialized institution of ECOWAS operating in the general interest of the regional power network system. WAPP Members comprise
public and private power generation, transmission and distribution entities involved in the operation of the power system in West Africa. The WAPP Secretariat General is established in Cotonou,
Benin.The main objective of the WAPP is to ensure a stable supply of electricity, reliable and affordable for ECOWAS citizens. WAPP promotes regional power exchanges and the development of
regional interconnection and generation projects.With the support of the European Union, WAPP is presently implementing an Information and Coordination Center (ICC) for the coordination of the
national systems operation and to manage the regional electricity market. 2 works contracts are ongoing: 1 for the construction of a building in Cotonou, and another 1 for the supply and
installation of equipment in Cotonou and in the different national systems.In order to properly organize and operate the ICC, WAPP is looking for the support and assistance of an international
and experienced transmission system operator that would assist it in the initial stages of operation, within a corresponding service contract.Working languages of the ICC are English and
French.
8.Number and titles of lots1 lot only
9.Maximum budget4 000 000 EUR
10.Scope for additional servicesThe contracting authority may, at its own discretion, extend the project in duration and /or scope subject to the availability of funding up to the estimated
amount of approximately 4 750 000 EUR. Any extension of the contract would be subject to satisfactory performance by the contractor.
11.EligibilityParticipation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping – consortium - of tenderers) which are
established in a member state of the European Union, ACP States or in a country or territory authorised by the ACP-EC partnership agreement under which the contract is financed (see also item 29
below). Participation is also open to international organisations.
12.CandidatureAll eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the
contracting authority.The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person
belongs to a consortium, the whole consortium will be excluded.
13.Number of applicationsNo more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a
consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be
excluded.
14.Shortlist alliances prohibitedAny tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender
procedure unless prior approval from the contracting authority has been obtained (see Practical Guide – PRAG - 2.4.3.). Short-listed candidates may not form alliances or subcontract to each
other for the contract in question.
15.Grounds for exclusionAs part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the
exclusion situations listed in Section 2.3.3 of the PRAG.
16.Sub-contractingSubcontracting is allowed.
17.Number of candidates to be short-listedOn the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tenders for this contract. If the number of
eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender.
18.Provisional date of invitation to tenderOctober 2018
19.Provisional commencement date of the contractMarch 2019
20.Initial period of implementation of tasks36 months
21.Selection criteriaThe following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the
consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and singlemember companies when they are sub-contractors.1) Economic and financial
capacity of candidate (based on item 3 of the application form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into
account will be the last three years for which accounts have been closed.Criteria for legal and natural persons:1. The annual turnover of the candidate must be or exceed 5 000 000 EUR in each of
the last 3 years for which accounts have been closed, i.e. 2015, 2016 and 2017. In case of consortium, the annual turnover of the leader must be or exceed 4 000 000 EUR for the same years.2.
Current ratio (current assets /current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium this criterion must be fulfilled by the
consortium as a whole.2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from
submission deadline.Criteria for legal and natural persons:1. the candidate must be a Transmission System Operator (TSO), i.e. a natural or legal person responsible for operating, ensuring the
maintenance of and, if necessary, developing the transmission system in a given area and, where applicable, its interconnections with other systems, and for ensuring the long-term ability of the
system to meet reasonable demands for the transmission of electricity;(1)2. the candidate must have at least 1 000 permanent staff members each year for the current year and the 3 previous years
(2015, 2016, 2017) working for the candidate in the field of energy,3. the candidate must be able to demonstrate in the Item 5 of the application form its experience as energy market operator.3)
Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period for the criteria 1; 2; 3; 4 which will be taken into account will be the last 3 years (2015,
2016, 2017) from submission deadline.1. the candidate is currently managing at least 1 grid interconnected with at least 3 other independent grids,2. the total length of the high voltage lines
managed by the candidate is at least 10 000 km,3. the system must include high voltage transmission lines of at least 330 kV,4. the total grid load of the candidate’s grid is equal or higher
than 10 000 MW,5. the candidate has realised at least 1 study on electric networks in West Africa in the last 5 years (from 2013 to 2017 both included),6. the candidate has provided services and
/or technical assistance to grid operators under at least 1 contract in the last 5 years (from 2013 to 2017 both included) in the field of electric interconnected grids.This means that the
project the candidate refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor
implemented during the entire period. Candidates /tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet
completed. In the 1st case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, proof of
final payment). In case of projects still on-going only the portion satisfactorily completed during the reference period although started earlier will be taken into consideration. This portion
will have to be supported by documentary evidence (similarly to projects completed) also detailing its value. If a candidate /tenderer has implemented the project in a consortium, the percentage
that the candidate /tenderer has successfully completed must be clear from the documentary evidence, together with a description of the nature of the services provided if the selection criteria
relating to the pertinence of the experience have been used.Previous experience which caused breach of contract and termination by a contracting authority shall not be used as reference.An
economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in
that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those
entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of
nationality — and must fulfill the same relevant selection criteria as the economic operator. With regard to technical and professional criteria, an economic operator may only rely on the
capacities of other entities where the latter will perform the works or services for which these capacities are required. With regard to economic and financial criteria, the entities upon whose
capacity the tenderer relies, become jointly and severally liable for the performance of the contract.If more than 8 eligible candidates meet the above selection criteria, the relative strengths
and weaknesses of the applications of these candidates must be reexamined to identify the eight best candidates. The only factors which will be taken into consideration during this re-examination
are:— 1st factor: the highest number of power grid managed in criteria 3.1,— 2nd factor: the total length of the high voltage lines managed in criteria 3.2,— 3rd factor: the highest number
of studies realised in criteria 3.5,— 4th factor: the highest number of service /TA contract implemented of value not less than 100 000 EUR in criteria 3.6.(1) This definition is taken from the
Directive 2009/72/EC of the European Parliament and of the Council of 13.7.2009, Art. 2 point 4.
22.Award criteriaBest price-quality ratio.
23.Deadline for receipt of applications17.9.2018 at 16:00 (local time in Benin – GMT + 1)Any application received by the contracting authority after this deadline will not be considered.
24.Application format and details to be providedApplications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application
form is available from the following Internet address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=BThe application must be accompanied by a declaration of honour on exclusion
and selection criteria using the template available from the following Internet address:http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=AAny additional documentation (brochure,
letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submittedApplications must be submitted in English exclusively to the contracting authority in a sealed envelope:— Either by recorded delivery (official postal
service) to:Abdulkadir Nazif – Director of ICCWest African Power Pool – Secretariat GeneralZone des Ambassades – PK 606 BP 2907 CotonouRépublique du BéninIn this case, the delivery record
makes proof of compliance with the time-limit for receipt.— Or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt
to:Abdulkadir Nazif – Director of ICCWest African Power Pool – Secretariat GeneralZone des Ambassades – PK 606 BP 2907 CotonouRépublique du BéninIn this case, the acknowledgment of
receipt makes proof of compliance with the time-limit for receipt.The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the
application and must always be mentioned in all subsequent correspondence with the contracting authority.Applications submitted by any other means will not be considered.By submitting an
application candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the
contracting authority sends it to the electronic address referred to in the application.
26.Alteration or withdrawal of applicationsCandidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be
altered after this deadline.Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if
used) must be marked “Alteration” or “Withdrawal” as appropriate.
27.Operational languageAll written communications for this tender procedure and contract must be in English.
28.Date of publication of prior information notice9.6.2018
29.Legal basisAnnex IV to the partnership agreement between the members of the African, Caribbean and Pacific Group of States of the 1 part, and the European Community and its member states, of
the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision 1/2014 of the ACP-EU
Council of Ministers of 20.6.2014.]
30.Additional informationN.A.
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